The Administrative Sector is the structural support system which facilitates the operations of the College. Its systems and procedures have to be contingent with the academic operations of instruction, research, extension and production functions of the College.

The role of the administrators and support services personnel in the delivery of quality education to the College's clientele is of significant value. These key personnel provide essential services to complete the system of education where they belong and operate. With the expansion of the College, additional positions are continually being sought for to form part of the College support staff. The total number of the administrative and support services personnel of ASCOT is presented in the next table.

Total Number of Administrative and Support Services Personnel

The next table shows a summary of the current list of personnel together with the employees not included in the plantilla position.

To strengthen its internal efficiency, ASCOT has also encouraged support services and administrative personnel to take up graduate studies to keep them at pace with their faculty counterpart. The personnel have also availed of the scholarship provided by Rep. Bellaflor Angara-Castillo in the graduate program. The list of the scholars is shown in the following table.

GASS Grantees Under Rep. B.A. Castillo's Scholarship Fund

Comparative Data of Educational Attainment of ASCOT Faculty and Staff

TRAININGS AND SEMINARS

From 1994 to the present, it has been a focus of the College to provide sufficient funds for the training and development of ASCOT faculty and staff. Opportunities for local, national, and international exposure to modern technologies and organizational development are continually being availed of by qualified personnel. The following table shows the summary of trainings and seminars attended by faculty and staff from 1994  to 2000.

Trainings and Seminars Attended by the Faculty and Staff from 1994 - 2000

For the Year 1999 as shown in the next table, the administrative & support staff attended various training / seminars for professional growth and development.

Training / Seminars Attended by Administrative and Support Staff

from January - December 1999

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It is said that the progress and growth of a government institution is directly illustrated by the amount of its capital outlay. ASCOT has been blessed since its establishment with generous and appropriate support from concerned governmental agencies and departments, making it possible for the College administration to immediately implement the initial projects and activities relevant to its charter and institutional goals. In 1994, P 22 M was allocated to the allocation of the campus site in Zabali which was immediately started on the same year. A comparative figure of the yearly programmed appropriation (divided into Personal Services, Maintenance and Other Operating Expenses [MOOE], and Capital Outlay) from 1994 to 2000 is shown below.

Programmed Appropriation 1994

 

Classification	Amount
Personal Services	P 2,544,601.00
Maintenance & Other Operating Expenses	1,700,000.00
Capital Outlay	22,500,000.00

Housed at the Baler Central School compound, ASCOT in its first year in formal operation focused on the construction of the General Education Building (later officially named Dr. Juan C. Angara Hall) in its campus site in Dicaloyungan, Barangay Zabali, Baler, Aurora. A big chunk of the budget for the year 1994 was used for the construction of Phase I of said building which was awarded to the Cagayan Valley Construction Corporation (CAVACON). With still a very small number of faculty and staff, Personal Services and Maintenence and Other Operating Expenses (MOOE) were minimal for the initial year of the College.

Programmed Appropriation 1995

Programmed Appropriation 1996

The years 1995 and 1996 provided the College with a steady increase in the number of personnel and academic staff to meet the needs of the growing population and course offerings in all the departments. Trainings and travels by staff, supplies, and maintenance of facilities and equipment were given enough funding to facilitate the transfer of education and knowledge necessary for an improvement in instruction and services offered by ASCOT. The P5.4 M insertion in the MOOE in 1996 was from the Congressional Initiative of Sen. Edgardo J. Angara.

Programmed Appropriation 1997

Programmed Appropriation 1998

A big portion of fund appropriated for Capital Outlay in 1998 was from the Congressional Initiative of Sen. Edgardo J. Angara intended for the establishment of Marine Biological Station in the Province through ASCOT. The P25 M fund however was suspended and was not actually given for use to the College. For 1999, there was an increase of about P2.5 M in Personal Services due to the additional funding in Training and Personnel Improvement (from 1.7 M in 1998 to P2.4 M in 1999).

Programmed Appropriation 1999

Programmed Appropriation 2000

The gradually shrinking amount of funding for Capital Outlay of the College is shown in the figures for 1999 to 2000. In 1999, the P2.7 M appropriation was used for the completion of the College Library at the Zabali Campus and for the rehabilitation of the Water Tank also in Zabali. No new buildings were funded for 2000 with the total P1 M Capital Outlay going to the purchase of College equipment. Aside from the expected increase in Personal Services from 1999 to 2000 - largely due to salaries of personnel, there was also an increase in funds apportioned to Training and Personnel Improvement of ASCOT.

The next table shows the comparative summary of appropriations from 1994 to 2000:

Appropriations 1994 - 2000

BREAKDOWN OF FY2000 BUDGET

A. Programs/Locally-Funded Projects

    Current Operating Expenditures

 

Maintenance and Other Operating Expenses	GASS	Auxiliary	Higher Education	Research	Extension	Total
Travelling Expenses	200,000.00	22,000.00	250,000.00	50,000.00	50,000.00	572,000.00
Communication Services	30,000.00			5,000.00	5,000.00	40,000.00
Repair and Maintenance of Geovernment Facilities	25,000.00					25,000.00
Repair and Maintenance of Government Vehicles	60,000.00		64,000.00			124,000.00
Transportation Services	20,000.00					20,000.00
Supplies and Materials	300,000.00	100,000.00	876,000.00	250,000.00	250,000.00	1,776,000.00
Rents	110,000.00		60,000.00			170,000.00
Grants, Subsidies and Contributions	50,000.00					50,000.00
Water, Illumination and Power Services	380,000.00					380,000.00
Trainings and Seminar Expenses	20,000.00		20,000.00			40,000.00
Extraordinary	58,000.00					58,000.00
Gasoline, Oil and Lubricants	150,000.00		100,000.00			250,000.00
Fidelity Bonds and Insurance Premiums	50,000.00					50,000.00
Library Books and Materials			150,000.00			150,000.00
Other Services	500,000.00		560,000.00	195,000.00	195,000.00	1,450,000.00
Total Maintenance and Other Operating Expenses	1,953,000.00	122,000.00	2,080,000.00	500,000.00	5000,000.00	5,155,000.00
Locally Funded Projects
Capital Outlay
Equipment			1,000,000.00			1,000,000.00
Total Equipment			1,000,000.00			1,000,000.00
Grand Total	8,967,000.00	1,486,000.00	14,455,000.00	500,000.00	500,000.00	25,908,000.00

The next table shows the current statement of allotment, obligations incurred, and unobligated balances from current year's allotment to prior year's allotment (1999 and 2000)

 

Statement of Allotment, Obligations Incurred, and Unobligated Balances

A generous amount of funding has been regularly sourced out from the Congressional Initiative of Sen. Edgardo J. Angara and the Countrywide Development Fund (CDF) of Rep. Bellaflor Angara-Castillo. Most of the funds were allocated to the College's Capital Outlay - the construction of building projects, but there were also additional support realigned to Personal Services and MOOE. The next two tables show the projects funded through the CDF of Rep. Bellaflor Angara-Castillo and the amount of Congressional Initiative provided by Sen. Edgardo J. Angara for ASCOT.

Projects Funded through the CDF of Rep. Bellaflor Angara-Castillo for ASCOT (Under the Department of Public Works and Highways)

Amount of Congressional Initiative Provided by Senator Edgardo J. Angara for ASCOT (Net of Mandatory Reserve)

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INFRASTRUCTURE PROJECTS

In order to meet the goals of ASCOT in academic excellence, it continuously provides proper tools, equipment and infrastructure facilities to its students and all its departments. The status of current infrastructure projects is summarized in the following table.

Status of Infrastructure Projects CY 2000

On-going Building Construction

Information on Buildings, Other Structures, and Landholdings

The next table shows information on buildings, other structures, and landholdings of the College. The acquired properties at the Bazal Campus and the Casiguran school site are also included.

Academic Buildings

The next table shows the purchased Equipment, Furniture, & Fixtures for CY 2000 (as of August).

List of New Equipment, Furniture & Fixtures- Fund 101

FIXED ASSETS

The next table summarizes the total cost of ASCOT Fixed Assets from 1994 to 2000 as provided by the supply office of the College.

Summary of Total Cost of ASCOT Fixed Assets from 1994 - 2000 (Data from the Supply Office)

The next table shows an inventory of ASCOT vehicles used for official business of the College. There is an extensive need for the acquisition of extra motor vehicles for the different extension projects especially those operating in far away areas in the Province. The AIADP is scheduling a donation of 2 more service pick-ups for ASCOT

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