On 02 June 2008, the Philippine Consulate General began the implementation of the Machine Readable Passport system. The Consulate receives and processes applications for MRPs and then sends them to the Department of Foreign Affairs in Manila for printing and issuance. Because all MRPs are printed in the Phiippines, passport applications now take about 4-6 weeks before issuance.
The Consulate advises all Philippine passport holders, whose passports are expiring within the next 6 months, to renew their passports if they intend to travel within the aforementioned period.
Read more on the MRP implementation here ...A. Renewal of Passport
Personal appearance for all passport applicants is required. Each application must be submitted with the following:
- A duly accomplished passport application form
- Latest passport
- Proof that applicant has not applied for foreign citizenship e.g. resident alien card
- One (1) photocopy of the passport data page(s)
- for brown passports, submit a copy of the pages which show the data and picture of the applicant (pages 1-3)
- for green passports, submit a copy of the page which shows the data and picture of the applicant (page 1)
- Three (3) passport size photos (colored, royal blue background, no eyeglasses, preferably with collared shirt) of the applicant, taken within last six (6) months of filing for renewal.
- If applicant’s last passport is the brown one, which only shows the applicant’s middle initial, a copy of any VALID IDENTIFICATION CARD which shows their WHOLE MIDDLE NAME must also be provided. Acceptable forms of Identification are:
- State ID or Driver’s License
- Certified Copy of Birth Certificate or Marriage Certificate
- Baptismal Certificate
- Passport fee is $50.00. Accepted forms of payment are cash, postal money order, cashier’s check or bank draft made payable to the Philippine Consulate General in Honolulu. Personal Checks, credit or debit cards are not accepted.
B. Replacement of Lost Passport
The following are the requirements for applications for the replacement of Lost Passports:
- Duly accomplished passport application form
- Notarized Affidavit of Loss, which should include the following information:
- Details of Lost Passport e.g. date and place where it was issued and passport number
- Circumstances on how the passport was lost
- Copies of state ID or driver’s license, permanent resident alien card, or any other valid photo identification
- Three (3) passport size photos (colored, royal blue background, no eyeglasses, preferably with collared shirt) of the applicant, taken within last six (6) months of filing for renewal.
- NSO Birth Certificate
A 15-day waiting period, on top of the 4-6 week processing period, will be imposed if the lost passport is still valid (unexpired) and if the passport was not issued in Honolulu. There will be no fifteen day waiting period if the lost passport was issued by the Consulate in Honolulu and if the record is available.
C. Passport Renewal for Minors
All passport applications of minors shall be treated similarly as with passport renewals or replacement of lost passports. In addition, an Affidavit of Consent to Travel signed by the minor’s parent/s must be submitted together with the passport application.
D. Applications for New Passports
Applications for new passports (those who have newly reacquired Philippine citizenship or those newly registered as Philippine citizens) must be accompanied by the following documents:
- Duly accomplished passport application form
- If applicant has newly reacquired Philippine citizenship, submit Order of Approval for application for dual citizenship, Oath of Allegiance, and NSO Birth Certificate
- If applicant has not been registered as a Philippine citizen, duly accomplished Report of Birth form, three (3) passport size photos with white background
- Reports of Birth must be submitted along with the following:
- Duly accomplished Report of Birth Form (Form No. 40) executed by either parent. The Form must be executed in triplicate (three copies): a copy for the parents, the Office of the Civil Registrar General, and the Consulate.
When the birth is reported in person, the Report of Birth will be sworn to before a consular officer. If the Report is sent through mail, the Form shall be signed in the presence of two (2) witnesses and notarized accordingly. - Original copy of the child’s Certificate of Birth issued by local health authorities or by the local County Registrar
- Copy of the Philippine passport(s) of Filipino parent(s)
- An Affidavit of Delayed Registration stating that registrant was unaware of the regulation to register the birth of a Filipino child abroad.
- Copy of the marriage certificate of parents
- Three (3) passport size photos (colored, royal blue background, no eyeglasses, preferably with collared shirt) of the applicant, taken within last six (6) months.
Fee for Report of Birth is $25.00 in cash, postal money order or cashier’s check payable to the Philippine Consulate General in Honolulu.
E. Change of Name / Amendment / Report of Marriage
A person’s legal name may only be amended through the following:
- Change of name due to marriage;
- Change of Surname of a Legitimate Child by virtue of a subsequent marriage of parents;
- Change of name due to death of spouse or annulment of marriage
- Change of name due to divorce (valid only for those Filipinos who did not act as Plaintiff in the divorce proceedings; not valid for couples who were both Filipinos at the time of the marriage)
- Change of name as duly ordered by Philippine courts or the Civil Registrar General
For change of name due to marriage, the following must be submitted :
- For a marriage solemnized in the Philippines, the original/certified true copy and a photocopy of marriage certificate.
- For a marriage solemnized outside of the Philippines and celebrated within the jurisdiction of the Philippine Consulate General (i.e. in Hawaii, American Samoa, and French Polynesia), the following must be submitted:
- Original and photocopy of marriage certificate;
- Duly accomplished Report of Marriage Contracted Abroad form
- Passport Amendment Form
Note: Report of Marriage requires the following:
- Original copy of the marriage contract/certificate/license
- Passport photos of both parties
- Proof of citizenship of both parties
- US$ 25 fee for registration of marriage
Please see our Civil Registry page for more information.
For change of name due to death of husband, divorce, annulled marriages, the following documents are needed:
- For widowed applicants - certified true copy and photocopy of death certificate of husband, or a court order of presumptive death.
- For annulled marriages - certified true copy and photocopy of annotated Marriage Contract or Certificate of Registration and certified true copy of Court Order.
- For divorced applicants (allowed only in cases where the non-Filipino spouse acted as the plaintiff; not allowed when both parties are Filipino citizens at the time of the marriage), submit the original copy of Divorce Decree.
- If the Filipino spouse acted as plaintiff, i.e. the Filipino spouse initiated the divorce proceedings, and if the Filipino spouse has since remarried and assumed her 2nd or succeeding spouse’s surname, the Consulate may issue a Certificate of One and the Same Person indicating both of the names used by the applicant and an explanation of why the new passport cannot reflect her current married name.
For change of name due to legitimation upon subsequent marriage of parents, or as ordered by Philippine courts or by the Civil Registrar General:
Submit a copy of court order or amended birth certificate issued by the NSO.
For change of name per Republic Act 9048:
Republic Act (RA) 9048 authorizes the city or municipal civil registrar or the consul general to correct a clerical or typographical error in an entry and/or change the first name or nickname in the civil register without need of a judicial order.
RA 9048 allows these corrections:
- correction of clerical or typographical errors in any entry in civil registry documents, except corrections involving the change in sex, age, nationality and status of a person.
(A clerical or typographical error refers to an obvious mistake committed in clerical work, either in writing, copying, transcribing, or typing an entry in the civil register that is harmless and innocuous, such as a misspelled name or misspelled place of birth and the like, and can be corrected or changed only by reference to other existing record or records.) - change of a person's first name in his/her civil registry document under certain grounds specified under the law through administrative process.
Please download the following primer on RA 9048 here.