APPROVED

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EKMHA Annual General Meeting held May 2, 2001 7:30 pm at Canning Arena

Meeting commenced at 7:40 pm with 32 members in attendance.

Agenda Item 1 - Fundraising Fee pertaining to AAA members who play outside of East Kings.

Much discussion and debate took place regarding the history of the fundraising fee, its growth and financial implications on the association and on individuals.

Motioned by Mike Cochrane, seconded by John Curry "East Kings Minor Hockey Association make no change in its requirement that AAA members playing outside of East Kings be responsible for the fundraising portion of the registration fee."
Vote: 8 in favour 19 opposed Motion defeated

Motioned by John Curry seconded by Mike Cochrane "The newly elected executive decide policy"
Vote: 10 in favour 11 opposed Motion defeated

Motioned by Marlene Barkhouse seconded by Ron Mapplebeck "East Kings Minor Hockey put a $40 cap on fundraising contributions required of AAA members playing outside of East Kings"
Vote: 16 in favour 3 opposed Motion carried

Agenda Item 2 - Organization of a non-checking Bantam League

Marlene Barkhouse presented a report on her investigations pertaining to the development of a non-checking Bantam league. Report attached. Please contact Marlene directly with questions or for more information 684-3630 or email: [email protected].

Agenda Item 3 - Financial Report

Carrie Hemmings presented the annual financial report. Questions arose about the number of registrants over the years - pattern of growth or decline. The numbers have been steadily increasing over the past three years.

A question was asked about grant monies. Carrie reported that EKMHA receives a grant from the Municipality of Kings County but nothing from the Town of Wolfville.

Funding received from Bingo was noted to be substantial. It was stressed that volunteers are responsible to work at the Bingo one hour per year. This year there were problems with volunteers not showing up to work, which led to last minute scrambling to find help.

Agenda Item 4 - Rink Improvement Committee (RIC) Report

Susan Surette-Draper reported on status of work undertaken by the RIC. She stressed the importance of participation and called for more volunteers to work on the committee. Please contact Susan at 542-4448 or email [email protected] if you are able to contribute time or ideas. Report Attached

Agenda Item 5 - Election of Officers

Mary Lou Conrad advised the meeting that Tim and Alice Ciappara were both leaving their executive positions. Tim has served as President for the past 3 years and served in other executive positions for 5 years prior to that. Alice served as Registrar during the past year and as Secretary and Registrar for many years prior. Together Tim and Alice have contributed countless hours of time and energy to running and organizing EKMHA - a thankless task at the best of times. With much appreciation and gratitude that we offer Tim and Alice a dinner on the town as a small token of our appreciation.

As well we thank Reid Johnson who has served as a Director on the EKMHA executive for the past 8 years. Reid and family are relocating to Cape Breton this summer.

Two Officer positions (President and Registrar) and at least five Director positions need to be filled.

Election results:

• President - Brian Rhodenizer
• Past President - Tim Ciappara
• 1st Vice President - John Curry
• 2nd Vice President - Mike Cochrane
• Registrar - Cathy Curry
• Treasurer - Carrie Hemmings
• Secretary - Mary Lou Conrad

Directors:

• Marlene Barkhouse
• Darren Booth
• George Curry
• Dave Duncan
• Robin Foley
• Peter Hayes
• Paul MacKay
• Jim Murphy
• Phil Outerleys
• Sharon Rand
• Mike Roger
• Frank Spicer
• Darrell Steele
• Susan Surette-Draper
• Chris Wood

Other Discussion

Kevin Higgins expressed concern about the proper conduct of the meeting. EKMHA Bylaws should not allow the public to bring up any matter and make decisions at an Annual General Meeting. He suggested a committee be struck to review the Bylaws.

Tim advised that the Nova Scotia Minor Hockey Council are meeting at the Old Orchard Inn June 9, 2001 at 8:30 am. We have 2 votes at this meeting. Any members may attend. A priority item on that agenda is the age change.

Questions arose regarding the selection of the Pee Wee AAA coach. Although the selection of Scott Barkhouse as head coach is supported, it was felt that the search was not widely publicized. Other qualified and interested candidates may not have known about the opportunity. The only advertisement of the position was a sign at the Canning Arena and via the website. More consideration should have been given this matter by the executive.

Mary Lou commented that a huge challenge for the Association is to improve existing and invent new avenues of communication. A website was developed in 2000-01in hopes of contributing to this goal. It has been moderately successful to date and through continued growth and promotion will be more helpful.

Meeting adjourned at approximately 10:00 pm.