APPROVED

EKMHA Executive Meeting held April 10, 2001 7:30 pm at Port Williams School

Members present: Tim Ciappara, Carrie Hemmings, Alice Ciappara , John Curry, Brian Rhodenizer, Mary Lou Conrad, Mike Cochrane, George Curry, Peter Hayes, Reid Johnson, Peter Baldwin, Mike Roger, Susan Surette-Draper.

Meeting commenced at 7:35 pm.

Mary Lou read the minutes of the previous meeting. John pointed out an error in that $40,000 was owed on the rink floor rather than $10,000 recorded.

Age Change Brian attended a meeting regarding the age change. This meeting was looking for input from Associations on their feelings regarding the change. Hockey Nova Scotia President has to vote at Canadian meeting. He was unsure about how Nova Scotia participants thought about it. There is information regarding the Age Change on the HNS website (http://www.nshockey.org). It was not clear from the meeting if Nova Scotia will vote in favour of the change. Ontario is in favour, they have 5 votes.

Midget Discussion took place about a Midget programme in East Kings next season. John felt that either Kentville or Canning should offer Midget and we should have a plan in place before registration. Even if there is more than one team, there could be an A and B team. It may be possible to share ice time between the two rinks. Tim will talk to Jack King or Kenny Sewards about this.

Boundaries Tim had been approached by Kentville to see if East Kings would discuss changing the boundaries. Tim indicated we were not interested in doing that. We must see the affect of the school amalgamation on our numbers. John reported that there is nothing in writing about the north side of Davison Street, the eastern boundary is county line at Hants Border.

Fundraising Tim reported that we had no word on the World Junior tickets.

Tim asked that someone approach Wolfville Recreation to ask for their support of East Kings Minor Hockey. George will speak with Robbin Norrie.

Carrie, Alice and Tim will attend a Kings County meeting tomorrow evening. We applied for a $6500 grant and should learn at this meeting if our application was successful.

Tim was approached by Geordia MacDonald about the closing of Cornwallis School. There will be weekend activities June 30 from 10 am - 4 pm. A food court will be available. We may participate in order to do some fundraising. Tim thought he may be able to get a "Slushie" machine and Carrie suggested a Cotton Candy machine. Perhaps some of the players could work shifts. They want to know by the end of May. We will advertise this at the AGM.

General Re: Banquets - the Novice and Atom teams have made their own closing arrangements.

Re: Trophies in case at rink. George Dimock trophy to Midget player has a small bank account that goes with it to purchase a small trophy for the recipient to keep. The Dimock family has inquired about the trophy. It has not been awarded to anyone for about 8 years. If we are not going to use it, the family would like to have it returned. It was thought that the trophies in the cabinet had not been awarded since the amalgamation of Wolfville and Canning to form East Kings Minor Hockey Association. We now have to decide what to do with these trophies. The Rink Improvement Committee will consider this display as they have been considered within their proposals. Meeting attendees were asked to speak with people they thought may have some information about any of these trophies. George suggested placing an ad in the Advertiser to locate historians.

Re: HST rebate. Canadian Hockey Assocation is still talking with Revenue Canada about this.

EKMHA will receive a rebate from HNS due to the girls registration numbers, more players were registered than actually played.

Individual water bottles are important. After some discussion, it was decided that EKMHA would purchase 200-300 bottles with the EK logo and name labels to be given out at registration.

Tim was approached by Kenny Sewards of Kentville about if we would swap ice time for the AAA teams. AAA Atoms and AAA Pee Wees would play or practice sometime in Canning and sometime in Kentville. We couldn't realize any benefits of this suggestion but felt this would lead to unnecessary confusion, so will decline.

Tim suggested we organize an equipment swap or take part in Kentville's equipment swap prior to hockey season.

Peter Hayes asked for clarification regarding the AAA Atom sweaters which that team purchased from try-out fees collected. The sweaters are the property of EKMHA and are to be returned.

BINGO There was confusion at the Atom level about working the Lions Club Bingo. On a number of occasions no one or not enough people showed up to work. At the Annual Meeting we will stress the importance of our participation in assisting with the Bingo. The Lions Club makes a significant annual donation to EKMHA. George suggesting putting Bingo information in the registration packages.

Treasurer's Report Carrie presented the Financial Report - attached.

Rink Improvement Committee Susan Surette-Draper presented a report from the Rink Improvement Committee. - attached.

Discipline Discussion ensued regarding situations that took place with our Bantam B team this year. The three coaches of this team were suspended indefinitely by Hockey Nova Scotia for using illegal players. Apparently on numerous occasions this had occurred. These activities infer dishonesty of the entire Association and cannot be condoned.

It was Motioned by Mike Cochrane and Seconded by George Curry that disciplinary letters be sent to the coaches. The Motion was carried unanimously.

These coaches will also be suspended indefinitely by EKMHA pending further investigation. A registered letter stating this will be sent to each coach by the President. Letters of apology will be sent to HNS and to SEDMA.

We discussed how this situation could be avoided in the future. Perhaps by appointing a Coaches Coordinator; organizing a recruiting committee, identifying coaches prior to registration, or preparing a Coaching Orientation Package or Session would assist coaches with procedures, rules and ethics.

Annual General Meeting The Annual General Meeting is scheduled for May 2. We will try to hold it in the Warm Room at the rink. Alice will call team managers to ask that they contact their parents about the meeting.

• Fundraising Fee
• Introduction of AAA Pee Wee coach
• Organization of non-checking Bantam team
• Elections

Elections Mary Lou reported that Tim will not reoffer for the position of President. Alice will not reoffer as Registrar. Reid Johnson will be unable to act as a Director as he is moving to Cape Breton. Four other Directors are unsure whether they are willing to continue. In total, we will need 2 executive members and four directors.

Mary Lou has spoken with and will continue to speak with parents of young players in hopes to recruit new members. It is imperative that new people participate to ensure a smooth transition as more veteran members leave.

AAA Pee Wee John asked about responses to the AAA Pee Wee coaching position advertised. Tim had one response from Scott Barkhouse. It was Motioned by Mike Cochrane, Seconded by Alice Ciappara that Scott be offered the position. Unanimously agreed.

Next meeting will be the Annual General Meeting May 2, 2001.

Meeting adjourned at approximately 10:00 pm.