Members present: Brian Rhodenizer, Carrie Hemmings, Tim Ciappara, Cathy Curry, John Curry, Mary Lou Conrad, Mike Roger, Susan Surette-Draper, Peter Hayes, George Curry, Phil Outerlays, Sharon Rand, Robin Foley, Darren Booth, Darrell Steele, ChrisWood
Meeting commenced at 7:35 pm.
Agenda was distributed and reviewed. Several items were added:
Minutes of the previous meeting were read and approved.
Motion: John C.; Seconded by Susan SD. - motion
carried.
Business from the Minutes
Brian asked for a representative to sit on the amalgamation committee, preferably someone with some experience in the minor hockey association. Discussion ensued about the meaning of amalgamation, options, etc. The parent organization has total control over subsiduary associations. The committee will meet soon - contact Brian if interested. John Curry and Chris Wood indicated their interest in participating.
Brian contacted Marion Dowell to discuss the Midget program. She was undecisive about whether we and Kentville could combine to create a team or two teams.
Rink Inspection - no report from Dal. Within one week of the report, inside insulation can be done. Tim reported that Frank Spicer had phoned to say the inspection report had been received. The rink is structurally sound and work can begin. Frank asked that the Friends of the Rink Committee investigate/organize fundraising opportunities.
Water bottles - done by Evergreen Impressions and distributed at registration.
New Business
Registration:
Age Category # players registered # of teams Novice 5 - 7 21 2 Novice 8 - 9 32 3 Atom 48 3 Pee Wee 42 3 Bantam 27 2 Girls 5 Another registration will take place at the Hockey School October 1, 2001.
Coaches - John reported that many coaches are in place and some placings have yet to be determined. Mike C. has a list but was unable to attend the meeting. John reported that Alison Rafuse had indicated interest in coaching. The executive suspended Alison along with the two other Bantam B coaches last season for an undetermined period of time because of events that occurred with the Bantam B team. It was agreed to lift Alison's suspension because he was new to coaching and to rules of conduct and the implications of actions taken. We did not feel he had a part in the use of illegal players on that team last year.
Motion: John Curry; Seconded by Mary Lou Conrad that EKMHA life the suspension for Alison Rafuse pending notification from Nova Scotia Minor Hockey Council. Vote 9 in favour, no opposed. motion carried
Coaches need to be approved by the executive. John and Mike are to provide Brian with the list of coaches by Monday, October 1. Executive will meet Thursday, Oct. 4 at 8:00 pm @ the Canning Arena to confirm placements.
Peter H. suggested we use a different procedure to select coaches and put coaches in place by the end of May. Chris Wood commented that education and communication about clinics, etc. may help get people involved.
Hockey School - Robin F. About 90 kids registered, no goaltenders. We had to pay for 10 nights although we are only using 8. Robin has sold the first week's Wednesday time. He questioned if we should put on a checking clinic with the other slot. It was felt that we will have to conduct checking clinics later so may as well do it all at once. Someone suggested that the Northeast Kings school team might be interested. Robin will contact Roy Brown.
Development Coordinator - We should have a development coordinator to inform coaches, players, etc., about upcoming training and development opportunities. We will ask Reg Rand if he will take this on.
Trainer Clinic Dates:
- October 21 - Lunenburg
- November 3 - West Kings
- November 17? - Western Valley
- December 1 - Kentville
These courses are one full day from 9 am - 4 pm. The course if valid for 3 years.
Upcoming Clinics
- Initiation
- Coaching
- Speak Out (no fee)
Courses required by CHA and HNS are becoming more expensive and frequent. We discussed who should pay for these courses. It was decided that the Association will continue to pay for the training courses. They are compulsory and should not be borne by our volunteers who we are grateful to for their particiapation and valuable contribution to the program.
Motion: Susan S-D; Seconded by George C. that EKMHA pay for clinics. In the event that these costs exceed $1500 per year, the executive will review options to cover costs. Vote was unanimous. motion carried
Coaches and members of the executive are to complete and submit the RCMP forms for child abuse and criminal record checks.
New rule books are available @ $6.00 each. We will order one for each coach and a floater or two. There are also New to Coaching handbooks @ $4.00 each. We will purchase and evaluate before ordering more. Stop Signs also need to be ordered for new sweathers, if they are not already on them.
We discussed an earlier screening process for selecting A teams. Often there are too many kids of the ice and too little time to select teams efficiently.
Canteen: Cathy C. and Brian met with the Fred Stockall and two other members of the Rink Commission. The rink wants $3000 (includes power & phone) from EKMHA plus:
- $385 to take over pop machine (2) rental contract
- we have take over propane tank rental
- we have take over hot chocolate machine rental
Fred S. verbally indicated that the canteen made $15,000 in sales last year but made only a marginal, if any profit. He did not offer any printed documentation or financial statements.
The executive asked Cathy along with additional representatives to acquire financial documents before EKMHA would agree to take over the canteen.
Motion: Susan S-D; Seconded by George C. that EKMHA further investigate by obtaining financial documentation to substantiate costs and affordability. Vote was unanimous. motion carried
AAA questions - there was confusion during the first two tryouts about cost per ice time. Players were charged $10 per ice time which was to be only one hour, but was actually two hours. This lead to a shortfall of cash which was to be allocated to purchase sweaters.
Members voiced concern over the long tryout period (6 weeks) and the cost to players.
The executive is not aware of staff arrangements for the team. Brian will talk to Scott B. about his plans.
Fall Forum - October 12 - 14 in Truro. Our Development Coordinator should attend. Forum provides sessions applicable to development.
Bingo - Darrell Steele asked that executive members work the first part of October (5, 12). Sharon R., Susan S-D, Mary Lou and Brian will work October 5. Usually reps team parents work first because those teams are choosen first. Darrell will approach PeeWee AAA parents to work other October times. Darrell was asked to post a schedule at the rink asap so workers would have advance notice of when they were expected to work.
Tim asked for input about a situation where one family had more than three children playing hockey in East Kings. We decided to ask KidSport for the registration fee for the other children. If funds could not be obtained through them, EKMHA will assume the fee. For next year, we will amend our fee structure to compensate families with more than three children registering.
Reports
Next meeting tba.
Motion: Sharon R,; Seconded by Susan S-D.; the meeting be adjourned (10:00 pm). - motion carried.
___________________________________________________
Brian Rhodenizer, President
Mary Lou Conrad, Secretary