Section 6

In the event of any office of the Honorary President or Honorary Auditor falling vacant, the Executive Committee shall elect another teaching staff of the Department of Physics, Faculty of Science, The University of Hong Kong to fill the vacancy.

Nomination for the elected members of the Executive Committee (except Past Representative, Year I Representative, Year II Representative, Year III Representative and Postgraduates Representative) for the next session shall be opened at the beginning of the sixth week of the first semester of each academic year and shall be closed at noon on a day within the ninth week of the first semester. The General Secretary shall post a list of all nominations received within 24 hours after the nomination is closed. The election shall be convened within three weeks after the nomination is closed.
Nomination for the Year I Representative, Year II Representative, Year III Representative and Postgraduates Representative for the next session shall be opened within the second week of the first semester of each academic year and shall be closed at noon on a day within the third week of the first semester. The General Secretary shall post a list of all nominations received within 24 hours after the nomination is closed. The election shall be convened within two weeks after the nomination is closed.
Nomination for election shall only be made on forms provided for the purpose. Each form shall contain the name and signature of the candidate, together with the names and signatures of a proposer and a seconder.
In case no nomination has been received two weeks before the Election Day, the Executive Committee shall have full power to deal with the matter at its discretion until such times as the election is held.

No less than seven clear days' notice shall be given for Election General Polling and the notice convening the Election General Polling shall state the motion or motions to be voted on.

Voting shall be by secret ballot.
Voting shall take place at specified station(s), which shall be opened for no less than six hours.
When there is only one candidate for the post, the candidate shall be declared elected, if the number of valid votes cast for the candidate is no less than 15% of the Full Members of the Society, and is greater than the number of votes against him.
When there are two or more than two candidates for one post, each voter shall be entitled to one ballot paper and one vote. A candidate shall be declared elected if the number of valid votes cast for him is the highest among the candidates and is no less than 15% of the full members of the Society, and is greater than the number of votes against him. In the event of a tie at the first place, a second vote shall be held between the candidates who have tied.
The Year I Representative, Year II Representative, Year III Representative and Postgraduates Representative shall be elected by that particular group of students.

Results of the election shall be announced within 24 hours after the conclusion of the Election General Polling.

In the event of any post of the Executive Committee falling vacant at any one time, the Executive Committee shall have the rights to convene By-Election General Polling.
In the event of a vacancy/vacancies occurring in the post of the Chairperson and/or one of the Vice-Chairpersons of the Executive Committee of the Society, By-Election General Polling shall be convened by the Executive Committee.
Nomination shall be opened for two weeks. The General Secretary shall post a list of all nominations received within 24 hours after the nomination is closed. The election shall be convened within two weeks after the nomination is closed.
All other procedures not mentioned here shall be followed as those stipulated in Article 3, 4 and 5 of this Section.