HKUPhysicsSociety
| Address: Rm.207, Chong Yuet Ming Physics Building | Tel: 22415734 | Email: [email protected] |
Constitution

Section1Section2Section3Section4Section5Section6Section7Section8

 

SECTION V EXECUTIVE COMMITTEE

Article 1: Composition

  1. Chairperson
  2. Internal Vice-Chairperson
  3. External Vice-Chairperson
  4. General Secretary
  5. Financial Secretary
  6. Academic Secretary
  7. Publications and Publicity Secretary
  8. Welfare Secretary
  9. Sports Secretary
  10. Past Representative
  11. Year I Representative
  12. Year II Representative
  13. Year III Representative
  14. Postgraduates Representative

Article 2: Power

  1. The Executive Committee shall have the power to appoint sub-committees for any specific purpose.
  2. The Executive Committee shall have the power to invite any person to attend any meeting of any function of the Society.

Article 3: Duties

  1. Chairperson
    1. The Chairperson shall preside over all meetings of the Society at which he is present.
    2. The Chairperson shall be the chief executive of the Society and of the Executive Committee.
  2. Internal Vice-Chairperson

The Internal Vice-Chairperson shall assist the Chairperson in all his duties pertaining to internal affairs. He shall be the Acting Chairperson of an Executive Committee in the absence of the Chairperson.

  1. External Vice-Chairperson

The External Vice-Chairperson shall assist the Chairperson in all his duties pertaining to external affairs.

  1. General Secretary
    1. The General Secretary shall conduct the general correspondence and record the minutes of all meetings.
    2. The General Secretary shall be responsible for the keeping of all past and present records of the Society.
  2. Financial Secretary

The Financial Secretary shall keep an account of all income and expenditure of the Society, draft the budget, prepare the Annual Financial Report after being audited by the Honorary Auditor and shall be generally responsible for all financial matters of the Society.

  1. Academic Secretary

The Academic Secretary shall be responsible for all the academic activities of the Society.

  1. Publications and Publicity Secretary

The Publications and Publicity Secretary shall be responsible for all publications and publicizing activities of the Society.

  1. Welfare Secretary

The Welfare Secretary shall be responsible for all matters relating to the student welfare of the Society.

  1. Sports Secretary

The Sports Secretary shall be responsible for promoting all sports activities and organizing teams.

  1. Past Representative

The Past Representative shall advise and assist the current Executive Committee in order to ensure continuity in the affairs of the Executive Committee.

  1. Year I Representative

The Year I Representative shall represent Year I students of the Department of Physics, Faculty of Science, to give advice and suggestions to the Society and communicate between the Society and Year I students of Department of Physics, Faculty of Science.

  1. Year II Representative

The Year II Representative shall represent Year II students of the Department of Physics, Faculty of Science, to give advice and suggestions to the Society and communicate between the Society and Year II students of Department of Physics, Faculty of Science.

  1. Year III Representative

The Year III Representative shall represent Year III students of the Department of Physics, Faculty of Science, to give advice and suggestions to the Society and communicate between the Society and Year III students of Department of Physics, Faculty of Science.

  1. Postgraduates Representative

The Postgraduates Representative shall represent postgraduates of the Department of Physics, Faculty of Science, to give advice and suggestions to the Society and communicate between the Society and postgraduates of the Department of Physics, Faculty of Science.

Article 4: Meetings

  1. Executive Committee Meetings shall be convened at least once every academic term.
  2. All Executive Committee Meetings and Emergency Executive Committee Meetings shall be convened by the Chairperson, or at the request of any member of the Executive Committee seconded by two other Executive Committee members.
  3. At all Executive Committee Meetings, a simple majority of the Executive Committee members shall form a quorum.
  4. No less than seven clear days' notice shall be given for an Executive Committee Meeting.
  5. No less than one clear day?s notice shall be given for an Emergency Executive Committee Meeting.
  6. The Chairperson and the General Secretary of the Executive Committee shall be the Chairperson and the Secretary of all Executive Committee Meetings.
  7. All Executive Committee Meetings shall have the function to pass resolutions concerning the Society.
  8. Each Executive Committee member shall be represented by one vote.
  9. The decision of the Executive Committee Meetings shall be based on simple majority vote except otherwise stated.
  10. Voting rights are not transferable and hence cannot be executed by other Executive Committee members.
  11. Whenever two or more matters get the most votes, a second polling among these two or more matters shall be held. If they still get the same vote, the Chairperson shall have a casting vote.
| Main | Constitution | History | Members | Welfare | Events | Academic | Links |
Copyright© 2000-2007 Physics Society, Department of Physics, The University of Hong Kong, All rights reserved.
Hosted by www.Geocities.ws

1