Meeting Guidelines

(Also refer to Meeting Roles and Responsibilities.)

Members’ Responsibilities:

Members should arrive at meetings on time, attend meetings regularly and participate actively.

Members should prepare speeches to the best of their abilities.

Members should prepare for and fulfill meeting assignments.

Members should provide fellow members with helpful, constructive evaluations.

Members should bring guests to the Club meetings to demonstrate the benefits Toastmaster membership offers.

Members should pay their membership dues to the club Treasurer promptly.

Delivery of Speeches:

Members will prepare and present only speeches from Toastmasters manuals at Club meetings.

Members will complete the ten speeches required for the first Competent Toastmaster (CTM) award certification in the prescribed sequence.

Members will prepare speeches to achieve the objective described for that particular manual speech assignment. The evaluator will determine if the speech has achieved the objective.

Members should to pursue other educational tracks (Advanced Speaker, Competent Leader and/or Advanced Leader) or second CTM upon completion of the first CTM. For more information on other educational tracks, contact the VP of Education.

Evaluation of speeches:

Evaluators will provide honest yet supportive feedback.

Evaluators will determine if a speech has not met its objective. In such a case, the evaluator will not fail the speech but may assign it to a different speech number with an objective that better fits the delivered speech. The VP of Education, the Evaluator and, possibly, the Club President will agree on the details. The speaker may need to rewrite the speech if it does not meet any of the outlined objectives.

Before a meeting:

The VP of Education publishes the schedule three weeks in advance of meetings. Members shall review the schedule to determine if they have been assigned a role. They must find a replacement promptly if they cannot attend the meeting. In this case, it is the member’s responsibility to notify the membership that they will miss the meeting.

Officers who will be absent from a meeting need to ensure another officer is covering their responsibilities for the meeting.

The Toastmaster will contact the speakers before the meeting to obtain their speeches' titles and introductory remarks.

Evaluators will contact the speaker they are evaluating before the meeting, to set up goals and to find out what areas of improvement to concentrate on.

Meeting participants must be on time so that meetings can start on time.

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Pre-requisites for Meeting and Club Roles

All members can perform any of the meeting roles. Some roles require more experience than others. For these roles we have specified the following prerequisites.

Role	Pre-requisite
Grammarian/Ah Counter	None
Speaker	None
Table Topic Master	None
Timer	None
Vote Counter	None
Evaluator	Completed at least four speeches Performed all other roles except Master Evaluator
Master Evaluator	Completed at least four speeches Completed at least 2 evaluations
Toastmaster	Completed at least three speeches Performed all other roles except Evaluator