MEETING 3 MINUTES

2001/2 Kings Grant Homeowners Association Board of Directors  

Meeting Date/Time: 8/31/2001 7:00 pm

Notice of Meeting: By public notice to members and US Mail, and telephone notification to the Directors.

Presence of Quorum: Directors present were: Alan Dalton, Lisa Whitt, Marcus Thomas, Donna Mullins. Also, at the invitation of the Board, Sue Rowdon, Property Manager was present.

Numerous members were also present. 

Agenda: See Referenced Document kghoabod2001m3-0.

7:14 pm - Meeting called to order, Vice President Alan Dalton presiding.

7:15 pm - The Vice President opened to floor to members for comments and concerns.

• Mr. Jim Forrester expressed concern regarding the parking of a commercial tractor trailer on the road easement in front of his house by a guest of a neighbor. Mr. Forster said that he believed that the parking of commercial vehicles on the road would negatively impact the value of his home. He advised further that he had written a letter to the Association BOD regarding the problem.

• Mr. Baker said that, as a former truck driver, he could add that the tractor portion of a truck could be considered a personal vehicle. After being shown a photograph of the tractor and trailer by Jim Forrester he said that he agreed that that would not be a personal vehicle.

• Van Perroy agreed with Mr. Forrester that the parking of commercial vehicles on the road easements and even on the private property of members is an issue which impacts the maintenance of roads and the safety on them. He advised that Stafford County code prohibits "fleet parking" on residential property.

• Steve Baker agreed with Mr. Perroy's comments.

• Mike Zarudski asked the BOD to make a decision on what to do with the trail easements. He said that for the past 10 years nothing has been done and that he would like this board to do something to either improve the easements or do away with them. He declined to volunteer to be on the easement committee.

• George Wilson asked whether he should submit a design proposal in order to build a porch on his house.

• Marcus Thomas, Secretary advised that, while we do not have an established Architecture Review standard, that he should submit the design.

• Jeff Carpenter asked if the BOD would be deciding every issue or would some issues be brought to the membership.

• The Vice President responded that the BOD would carry out its responsibilities and would consider bringing only serious issues before the membership for a vote.

• Mr. Steve Baker said "How dare the Board set the dues so high without asking the membership."

• The Secretary responded that the establishing of a budget and the levying of dues was the responsibility of the BOD and that this board would not abdicate that responsibility.

• Steve Baker advised that there was no value in saving money in a "sinking" fund since future boards could spend it.

• The Vice President advised that the dues were raised because the last board took in $350 per lot and spent around $500 per lot.

• Mike Zarudski said that the board had pretty much unlimited power and could do whatever it wanted.

• The Treasurer said that the new board has heard the concern and wants to change the tone and relationship of members to the board and to work the way the membership wants.

7:35 pm - The Vice President closed the floor

7:35 pm - The Vice President opened the floor for old business.

1. The Secretary presented the minutes from meeting #2. A motion was made by the Secretary to dispense with the reading of the minutes and to accept them with one minor change (to add the latest version of one attachment). The motion was seconded by Ms. Mullins and by a unanimous vote, the motion carried.

2. The Secretary presented a resolution to the Board stating that the board would have the authority to set a budget and levy dues. The Secretary moved that the board accept the resolution as written. Ms Mullins seconded the motion and, by unanimous vote, the motion carried.

3. The Secretary presented a report for the Rules Committee. This included the presentation of a Rules Committee Charter. The Secretary moved that the Charter be accepted. Ms Mullins seconded the motion and by unanimous vote the motion carried. The Secretary introduced the members of the Rules Committee present, which were: Mr. Van Perroy, Ms. Cecelia Barton, and Ms. Kim Woolner. The Secretary thanked the members of the Rules Committee for their service.

4. Ms. Mullins presented the report for the Easements and Common Areas Committee. The report consisted of the information that Bobby Saunders had volunteered for the committee.

5. Lisa Whitt presented the report for the Architecture Review Committee. This report consisted of the information that the Committee would be made up of Lisa Whitt, Kim Woolner, and Rex Berfield.

6. Member, Jeff Carpenter, Chairman of the Safety Committee presented a report. He advised that the Committee was concerned about speeding in the neighborhood. He advised that he had contact the County Sheriff and asked about speeding enforcement. He advised that the Association could hire off-duty deputies to patrol and give warning tickets or real citations. He also advised that other neighborhoods have been able to get the Stafford County Board of Supervisors to approve government funded patrols. He advised that he would look further into the issue.

7. The Vice President provided a report of the Roads Committee. He advised that the Committee's main objective was maintenance of the roads and that the goal was toward the direction of better roads.

8. The Treasurer presented a financial report of the Association as of 8/31/2001 indicating a balance of $8,612.40. 

9. The Community Manager, Sue Rowdon advised that the 2000 tax return had been prepared (cost $150), the corporation registration filed with the State, a registered agent retained (Mike Levy) for $50, a corporate seal obtained. Also she advised that the Association had received an anonymous complaint regarding noise on King Daniel's way.

10. Ms. Rowdon presented RFP/SOW for repairs to flooring in one of the out buildings, replacement of the door on the barn, and cutting of grass on lot 13. The  RFP items were committed to the Easements and Common Area Committee for posting.

11. The Secretary presented a rule establishing procedure for the adoption and enforcement of rules and a rule for the collection of dues, fees, and other charges. The Secretary moved that the rules be accepted. The motion was seconded by the Treasurer and by a vote of 4-0 the motion carried.

12. The Secretary moved that the BOD accept the workplan of the Rules Committee. The motion was seconded by the Treasurer and by a vote of 4 to 0, the motion carried.

13. The President moved that the meeting enter Executive Session to discuss an issue regarding a possible rules violation. The Vice President Seconded the motion and, by unanimous vote, the motion carried.

14. Executive Session

15. Executive Session Motion

16. The President Adjourned the meeting.

Not Approved