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7.0 CIRCULATION OF INFORMATION
There are at least nine
types of information:
a) Information which
goes from an Orientor to his or her council and the reverse;
b) Information which
circulates between peers of the same Council or group;
c) Information which
goes from the Administrative to his or her peers and the reverse;
d) Information which
goes from the Administrative to the immediate environment and the
reverse;
e) Information which
goes from Orientor to Orientor in the structural line in a descending
and/or ascending direction;
f)Exceptional
information which goes from the Administratives of one Council to the
Administratives of another Council, always following the agreements of
the Orientors;
g) Information which is
distributed in events, seminars, retreats, or centers of work;
h) The doctrine and
general bibliography;
i)Information of the
organizations which circulates according to the mechanisms established
in each one of them.
7.1 By
its form there are two types of information:
oral, which always requires confirmation of understanding through "feedback",
and documents, on which should always appear the date and place of
origin; the producer or sender; recipients; and the objective or
interest.
Documentary information
is not limited to written form, but extends to electronic information
in its various forms. It is the responsibility of the Administratives
to classify, keep, and purify the documentary information which reaches
his or her hands, and periodically make an intelligence report" or
synthesis of the information in this data.
7.2 The
Council's archive is its memory. This memory
helps build an understanding of the process of a structure, and at the
same time is a source of information for the new members.
We have commented that
the administratives classify, keep, and purify information. If they
maintain a separate index of information, then the Orientor and all
peers of the Administrative will be able to quickly know whether and
where any materials they may need are available.
7.3 The
Individual Information Card makes contact possible,
and is useful for compiling the census or other studies. For this, the
Administrator should maintain a record of data on the members including
the following points: name, age, sex, address and zip, telephone,
occupation, birthplace, date of entrance to the Movement, and member
referred by.
7.4 The
minutes of meetings are not sufficient information.
The basic or foundational minutes of a structure
which are the Seasonal minutes and the minutes of formal meetings,
allow one to understand only the general circumstances existing at the
time they were recorded. Such minutes, therefore, are primarily a
material for the Administrative archive, and should be amplified by
broader reports.
1.0
ORGANIZATION | 2.0
THE MOVEMENT AND THE ORGANIZATIONS | 3.0 GROUP
AND STRUCTURE |
4.0
LEVELS AND STRUCTURES |
5.0 THE
ENVIRONMENT IN WHICH THE STRUCTURES FORM AND DEVELOP
6.0
SYNCHRONIZATION OF ACTIVITIES | 7.0
CIRCULATION OF INFORMATION |
8.0
THE ORIENTOR, THE FUNCTIONS, AND THE INSTRUMENTS
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SUMMARY
We invite everyone to
participate with us in putting into practice the moral principle that
says: "Treat others as you would like
to be treated."
More information:
www.dialogo.org , [email protected]
or [email protected]
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