This organization shall be known as the Cranford Soccer Club (also the "CSC" or the "Club").
{T of C}
The Cranford Soccer Club is organized to support the development of the sport of soccer for youths and adults in Cranford and neighboring communities. To this end, the CSC organizes, sponsors, and administers teams, competitions, and programs to ensure the highest possible levels of soccer competence, sportsmanship, and enjoyment of which it is capable. {T of C}
The Cranford Soccer Club supports and subscribes to the regulations and jurisdiction of the Federation International de Football Association (FIFA) and its affiliated national, state, and regional organizations of which the Club is a member. {T of C}
Section 1. Members
All persons who are registered by the Secretary during the seasonal year in one or more of the following categories shall be members of the Club:
Section 2. Classifications of Membership
There shall be three classifications of membership in the CSC: Active Members, Associate Members, and Playing Members.
4.2.1 Active Members
Club Officers, standing committee members, Coaches, and Referees shall be Active Members of the Club.
4.2.2 Playing Members
All individuals registered as players by the Club during the seasonal year shall be Playing Members.
4.2.3 Associate Members
The parents or guardians of all registered players, and other individuals providing services to the Club during the seasonal year shall be Associate Members of the Club.
Section 3. Registration
The Board of Directors shall annually determine the requirements for and the method and timing of registration for all classes of members.
Section 4. Voting Rights
Each household in which a registered member of the Club resides shall have one (1) vote at general meetings of the Club. Only a member of the Club who is eighteen (18) years of age or older shall be allowed to cast a ballot for the household.
The voting member for each household shall be certified by the Board prior to voting at general meetings.
Section 5. Membership Rights and Responsibilities
All members shall abide by these By-laws, CSC standing rules and special rules of order, the parliamentary authority adopted by the Club, and the regulations of FIFA and its affiliated organizations of which the Club is a member.
Section 6. Membership Fees
The Board of Directors shall establish and assess the fees needed to meet the costs of conducting its programs. {T of C}
Section 1. Regular Meetings
The Board of Directors shall meet on the first Wednesday of each month unless otherwise ordered by the President or stated in these By-laws.
Section 2. Special Meetings
Special meetings may be called by the President and shall be called upon a written request to the Secretary of three (3) members of the Board or ten (10) members of the Club. The purpose of the meeting shall be stated in the call. No business shall be transacted at special meetings except for that mentioned in the notice of the meeting. Except in cases of emergency, at least three (3) days' notice shall be given.
Section 3. Voting
Each member of the Board of Directors shall have one vote at all regular or special meetings except for the President. The President is entitled to vote only if the vote is taken by ballot or in any case where the casting of the vote will break a tie.
Voting may not be done by proxy.
The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, unless the act of a greater number is required by these By-laws or law.
Section 4. Quorum
A simple majority of the Board of Directors shall constitute a quorum at a regular or special meeting.
Section 5. General Meetings
A general meeting of the members of the Club may be called by the Board of Directors at any time and shall be called upon a written request to the Secretary of three (3) members of the Board or ten (10) members of the Club. The purposes of the meeting shall be stated in the call.
General meetings may be called to share information with Club members, to discuss items of importance to the Club, to elect officers, or to vote on the dissolution of the Club.
The meetings shall be publicized by the Board in a manner reasonably designed to give sufficient notice to the members of the Club.
Section 6. Annual General Meeting
A general meeting shall be called in June of each year and shall be known as the Annual General Meeting of the Cranford Soccer Club. It shall be held for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.
The Annual General Meeting shall be held no later than the fourth Wednesday in June.
Section 7. Order of Business
All meetings shall be conducted according to the form prescribed in the current edition of Robert's Rules of Order Newly Revised unless otherwise provided for in these By-laws or in the standing rules of the Club. {T of C}
Section 1. Composition of the Board
The Board of Directors shall consist of the elected and appointed officers of the Club.
Section 2. Responsibilities
The Board of Directors shall have general supervision of and full authority over the affairs of the Club between Annual General Meetings. The Board shall fix the hour and place of meetings and perform such other duties applicable to the positions as prescribed in these By-laws, in the Club’s standing rules and special rules of order, and in the parliamentary authority adopted by the Club.
Section 3. Executive Committee of the Board
The Executive Committee of the Board shall consist of the President, Executive Vice President, Vice President-Travel, and Vice President-Recreational. This committee shall administer the day-to-day operations of the Club between regular Board meetings. No action of the Executive Committee may modify any action taken by the Board of Directors and all decisions made by the Executive Committee shall be affirmed by the Board at the next regular meeting. {T of C}
The officers of the Club shall include both elected and appointed officers.
Section 1. Officers
Elected officers of the Club shall be the:
Appointed officers of the Club shall be the:
These officers shall perform the duties prescribed by these By-laws, by CSC standing rules and special rules of order, and by the parliamentary authority adopted by the Club.
No officer shall for reason of his office be entitled to receive any salary or compensation.
Section 2. Election of Officers
The election of CSC officers shall take place each year at the Annual General Meeting. A simple majority of the votes cast by certified voting members present at the meeting shall constitute election to office. Voting shall not be done by proxy.
The President, Treasurer, Vice President of Operations, and Vice President--Recreational shall be elected in even numbered years. The Executive Vice President, Secretary, Registrar, and Vice President--Travel shall be elected in odd numbered years.
During the election, the chair will be taken by the Nominating Committee Chairman or by another member of the Nominating Committee as delegated by the chairman. The Nominating Committee shall specify the procedures to be used for the election of officers at the AGM subject to these By-laws and the parliamentary authority adopted by the Club.
When there is only one nomination for a position, the election will be made by acclamation. When two or more members are nominated for the same position, voting will take place by ballot.
A quorum of certified voting members for the Annual General Meeting shall be equal to two times the number of officers of the Club.
Individuals elected to one position on the Board of Directors at the Annual General Meeting cannot run for a subsequent position in the same election without first relinquishing the position they were already elected to.
The nomination for and election of officers will be done individually by position in the following order:
Even-Numbered Years
Odd-Numbered Years
Section 3. Appointment of Officers
The Board of Directors shall annually appoint the Head Referee, the Vice President of Coach and Player Development, the Vice President of Communications, and the Program Coordinators. The Board shall promptly appoint individuals to these positions after the Annual General Meeting
The Board shall appoint at least three (3) but no more than nine (9) Program Coordinators to serve as Officers of the Club. The Board shall identify the Program Coordinator positions to be filled at the first regular meeting following the Annual General Meeting. Program Coordinators shall be appointed to manage principal divisions, programs, and functions of the Club but shall not be appointed to perform duties that fall within the scope of an existing Board member.
An affirmative vote of a majority of the Board may increase or decrease the number of Coordinators within the limits stated in this section; however, the Board cannot remove a Program Coordinator then serving by eliminating that coordinator position.
Section 4. Nominations
A Nominating Committee appointed by the Board of Directors shall make nominations for elections to the Board of Directors. The Nominating Committee shall consist of a Chairman and two or more other members, at least one of whom shall not be a member of the current Board of Directors.
The Nominating Committee shall be appointed no later than the April Board meeting and must present a list of at least one recommended nominee for each position at the regular May meeting. Willingness to serve must be expressed verbally or in writing to the Nominating Committee at the time the nomination is made.
Other nominations may be submitted in writing to the Secretary prior to the Annual General Meeting or may be made from the floor at the Annual General Meeting. Nominations may be made in abstentia but willingness to serve must be made in writing to the Secretary at the time the nomination is made.
Section 5. Terms of Office
The terms of office for all elected officers shall be for two (2) years or until their successors are elected. The term of office shall start from the close of the Annual General Meeting at which they are elected.
Appointed officers will serve from the time they are appointed by the Board to the close of the next Annual General Meeting or until their successors are appointed.
Section 6. Vacancies
Whenever a Board position is left vacant, including that of the President, the Board of Directors, by a simple majority vote, shall appoint an individual to that position for the remainder of the term of office.
Section 7. Removal from Office
An officer may be removed from office by an affirmative vote of a two-thirds majority of the Board of Directors when sufficient cause exists for such removal. The Board shall adopt such rules it may consider necessary for a hearing on the charges against an officer. An officer may be represented by counsel in any removal hearing.").
{T of C}
Section 1. President
Section 2. Executive Vice President
Section 3. Secretary
Section 4. Treasurer
Section 5. Registrar
Section 6. Vice President of Operations
Section 7. Vice President--Travel
Section 8. Vice President--Recreational
Section 9. Head Referee
Section 10. Vice President of Coach and Player Development
Section 11. Vice President of Communications
Section 12. Program Coordinators
Section 1. Special Committees
A special committee may be appointed by the Board of Directors to carry out a specified task, at the completion of which it automatically ceases to exist. Special committees shall not be appointed to perform a task that falls within the assigned function of an existing standing committee.
Section 2. Standing Committees
Standing committees may be formed from among the officers and members of the Club. Members of standing committees shall serve from the time of appointment to the close of the next Annual General Meeting or until their successors are appointed.
Standing committees shall include the following:
The Board of Directors may appoint additional standing committees by an affirmative vote of two-thirds of the members of the Board of Directors at any regular meeting, provided that a resolution defining the role and structure of the committee has been submitted in writing at the previous regular meeting. A standing committee formed by resolution shall remain in existence until the next Annual General Meeting at which time the committee must be incorporated into these By-laws or cease to exist.
9.2.1 Discipline and Protest Committee
The Discipline and Protest Committee shall be chaired by the Executive Vice President and consist of the Head Referee, Vice President--Travel, Vice President—Recreational, and two other Club members not on the Board of Directors.
The Discipline and Protest Committee shall hear all protests and complaints involving any aspect of the Club, initiate all disciplinary proceedings, and recommend sanctions against Club members to the Board of Directors.
If a complaint is lodged against any member of the Discipline Committee, that member shall step aside until the complaint is resolved and he shall be replaced by an interim member appointed by the President. If the Executive Vice President must step aside, the Head Referee will chair the committee.
9.2.2 Finance Committee
The Finance Committee shall be composed of the Executive Vice President and four or more other Club members, at least two of whom shall not be members of the Board of Directors. This committee shall prepare the Club’s budget for the fiscal year and submit it to the Board at its regular July meeting. The Finance Committee shall update the Board at least quarterly on the budget and shall also submit budget amendments to the Board, as it deems appropriate.
The Finance Committee shall oversee the audits and reviews of the books and accounts of the Club. A formal review shall be conducted by an independent auditor bi-annually concurrent with the election of the Treasurer. An informal review shall be conducted in odd-numbered years by at least three qualified Club members selected by the Board. Reports shall be made to the Board of Directors within ninety (90) days after the close of the fiscal year.
9.2.3 Ways and Means Committee
The Ways and Means Committee will consist of at least five members of the Club. This committee shall develop, organize, and administer the fund raising programs for the Club and its members. The committee shall present an annual fund raising plan to the Board of Directors at the regular August meeting and update the plan at regular meetings. The committee shall work with the Treasurer and the Finance Committee to develop procedures and controls to safeguard and account for all funds raised by the Club and its member teams.
9.2.4 Operations Committee
The Operations Committee shall be chaired by the Vice President of Operations and consist of at least four other Club members. This committee shall assist the Vice President of Operations in managing, administering, maintaining, and improving the infrastructure of the Club. The committee shall have the responsibility of developing and annual operating plan covering playing area acquisition and use, development, management, and maintenance and playing area equipment and supply management. {T of C}
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these By-laws, the standing rules of the Club, and any special rules of order the Club may adopt.
In the event of any conflict in the interpretation of these By-laws, the interpretation adopted by the Board of Director shall be conclusive and binding on the CSC and its members. {T of C}
These By-laws shall be amended only at a general meeting by a two-thirds affirmative majority of all members voting if notice of a proposed amendment is included in the notice of the meeting.
These By-laws and any amendments hereto shall be effective from the date of adoption. {T of C}
XII. FISCAL YEAR
The fiscal year of the Club shall run from July 1 through June 30 of the following year. {T of C}
XIII. NON-PROFIT STATUS OF THE CLUB
The Cranford Soccer Club is not organized for pecuniary profit. No part of its net earnings shall inure to the benefit of any member, officer, individual, or other organization. {T of C}
The Cranford Soccer Club can only be dissolved upon the adoption of a resolution by the Board of Directors. Such a resolution must be preceded by a preamble setting forth the reasons for the dissolution. The resolution can be approved at the Annual General Meeting or at a general meeting called for the purpose of dissolution by a two-thirds affirmative majority of all Club members voting, provided that the resolution and preamble have been mailed to all Club members at least 30 days in advance of the meeting.
Upon the dissolution of the Club, the Board of Directors shall, after paying or making provisions for the payment of all of the liabilities of the Club, dispose of all assets of the Club. The assets shall be distributed to organizations operated exclusively for charitable, educational, or scientific purposes as shall at the time qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code of 1954, as from time to time amended. {T of C}
E-mail us at: Cranford Soccer; call the Club's Hotline at 908-276-9155; or reach us by mail at: Cranford Soccer Club, P.O. Box 903, Cranford, New Jersey 07016
Get your own Free Home Page