ROMAC Rotary Overseas Medical Aid for Children Reaching Out to Mend All Children

Procedures and Documentation

Finding Patient Information for ROMAC

If a Rotarian is visiting another country or a friend of a Rotarian approached you to assist a child then, these are the steps one has to take:

1. Speak to the patient, find out the guardian/s and speak to the guardian and obtain information as possible as per the Referral Form. The guardian may give you more information than what we are requesting, which will definitely be beneficial for ROMAC. More information you have and more contact details you have the better it is.
2. Obtain a complete medical history of the child as best as one can get. Try and find out the names and contact details of doctors or hospitals that had treated the child.
3. Obtain or take photos from all appropriate angles and one facing the camera for identification purposes.
4. Establish from a local doctor whether the child meets ROMAC criteria, that is the case cannot be helped in their own country due to lack of medical facilities.
5. Find out whether country has Rotary presence, if so the name of the Rotary Club closest to the address of the patient, or any church or religious organization who would be able to communicate with the patient and help ROMAC to follow up with the inquiry. You may have to get the name and addresses and phone numbers of the contacts that would be willing to help us to follow the case in that country.
6. Be aware that we cannot help a child who is an orphan. (Immigration requirement).
7. Be aware that we cannot help a child that some other person or organization has already brought to Australia.
8. Most of all make no promises before consultation with the Board's Operations Director.

PLEASE NOTE THAT ROMAC ONLY TREATS CHILDREN WHO ARE
15 YEARS AND BELOW

ROMAC Policy Regarding Host Families, Patients and Guardians

1. All passports and airline tickets will be taken upon arrival in Australia and held by the ROMAC National Operations Director or his Regional/District Chairman/Representative and held in safe keeping until departure.
2. In the event patient/guardian is unable to speak English, the Regional/District Chairman in consultation with the host families to arrange for interpreters.
3. The Districts to select the host families and the patient and guardian must remain with ROMAC selected host family at all times.
4. Patient and guardian must not travel outside of the metropolitan area in which the host family live. ROMAC must know at all times where they are.
5. Host must ensure that all medical and other appointments are kept.
6. Limited funding for food and care can be obtained by written submission to the National Operations Director. Such funding may be issued at the Directors discretion.
7. Relatives of patients / guardian living in Australia are free to visit them.
8. The National ROMAC Board will ensure that all laws relating to Australian Immigration Health Policy are adhered to all times.
9. On departure from Australia, patient / guardian will be escorted through airport to a point of no return by airport official.
10. Any departure from above will see parties returned home immediately.
11. The District Chairman for ROMAC should brief the host families, and patient and guardian accordingly on arrival.