Minutes of Working Group Meeting 12th March 2007

Present: Ted Ward(EW), Steve Sugden, Jenny Jones, Fiona Royce, Nigel Harper, Eileen Campbell, Tony Ward(AW), Jo Spencer, Eric Bark.

Apologies: Georgia Moore, Rachel Ramsden.

Finances: �464 in bank. �130 from stall bookings. Sword Club chq has been replaced. JJ to pay insurance �250.

Stalls: 19 applications received including 1 inside. Library would like to enter procession and fete with mobile library. JJ to advise OK and we will work out parking issue nearer the time. Playgroup have paid �10 for their Childrens Activity. Agreed that all would now pay, as proceeds were being kept and not going into carnival pot.

Procession entries: Received 7 and likely to be 3 more. Excellent for this point. Radventures and the library will also be present.

Marshalls/Police: ROTSPA confirmed they will marshall. NH to contact police and Highways agency. FR will confirm Sarah Shaw available.

Arena: Radventures have booked a stilt walker, which isn�t suitable for the Arena..Samba Band will play.. Junior School Dance Final. Suggested Judges Vicky Douglas/Tom Jones FR to contact. JJ to continue with contacting Savoyards. Space Hoppers. Tug of War. ALL MUST remember to collapse the Arena down after the procession to alleviate congestion. Tug of War � village pubs on the wane, need to consider different competition. Will discuss at later point and include in further stall/ procession information.

Games/Activities: Playgroup confirmed they will run the Play Corner JJ liasing. Games Zone by BB will be in the Trent Room, EW liasing. Stocks/wet sponge will be run by Scouts in the Car Park JJ liasing. Speed shoot out by the Football Club, who have asked for it to be near the gate they are covering.FR to clarify regarding safety. Punch & Judy now booked. Bouncy Castle booked although using a new contact, JJ liasing. Needs to be on flat grass. JS advised that the benches would not be moved. Need a 'Parental Supervision' notice.

Gate: RAINS confirmed, EC liasing. Radcliffe Olympic Girls confirmed. FR liasing. Need to ensure gate is marshalled by at least 3 people from 8am to 12 when gate staff take over, and then from 4pm to 6pm. Flyers to be prepared to hand to drivers in the morning advising of safety and times for evening entry. AW hoping to get a small group of helpers together.

Grange: Need to ensure there is more space to move around, the far side and Christmas tree area better utilised and the bar in the right spot. As benches will not move might be better to put the bar there. JS & SS to meet and do site survey to asses best layout.

Refreshments: Ice Cream booked. BBQ - Twinning confirmed. Bar - agreed we would sound out the new Black Lion landlord(NH to action), but JS suggested the Parish Council if they could get the licence extended to outside. However, on reflection, our constitution and the principles it is based on, we should whenever possible be looking for a charitable or voluntary group to undertake the task, as had been done for many years before Sean & Jock helped us at short notice in 1999. Hopefully, we can resolve this well before the next meeting. WI have agreed to do the refreshments. FR has a meeting to resolve all issues going forward.

Shop Window: Now only a small group participate, main idea is to get the village looking festive. Agreed we would encourage shops to dress window and put up bunting, but would not judge them. EC to action.

Raffle: EC confirmed Bill Peck will do the raffle. EC to advise Bill that JJ has licence and info.

Mayor/Chair PC: FR to request presence of both.

Judges: Tim Mitchell, new Head at Dayncourt agreed. EC to contact Kay Cutts, Mike Grimshaw, David Howells and Hazel Rimmington(Lollipop lady outside infant school). As only 2 bands decided judging was not appropriate.

PA/Announcer: Kevin Beevers once again agreed to provide PA. FR to speak to Roy Taylor and Dave Cotterill for additional help.

First Aid: First Responders have already volunteered. NH liasing.

Chairs/Tables/Tents: NH purchased a 6x3m gazebo for �70. Chairs will be in the BB hall and tables at the Vicarage. SS to liase.

Programme: FR to ask Jan Pardon. ALL to start collecting information.

Publicity: FR to use usual contacts including the Parish Newsletter.. TW will look at helping out. To contact Mike for the Parish Newsletter and other regular contacts. Received a letter from Newark Advertiser asking how we organised our floats . SS to respond.

AOB:

Next Meeting: 30th April - 63 Clumber Drive - 7:45pm.