1. Submit application form (Form A) together with:

   For old organizations

   • Organization Profile (Form C)
   • Consent of adviser (Form B)
   • List of officers and members with pictures (1 x 1) and with complete addresses, student numbers, college/units (Forms D & E)
   • Report of activities of the previous year signed by the secretary and duly noted by the head of the organization and adviser (Form F)
   • Treasurer's report of finances ( Form G)
   • Tentative plans for next year
   • Amended Constitution and by-laws

   For new organizations

   • Organization Profile (Form B)
   • Consent of adviser (Form C)
   • List of officers (at least 15) and members with pictures (1 x 1) and with addresses, student numbers, college/unit (Forms D & E)
   • Plans for next year
   • Constitution and By-laws
2. Interview by University (university-based) and College (college-based) Accreditation Committees.
3. Approval of the application for accreditation based on the following criteria:
   • Completion of planned activities that conform to the organization's objectives ��. 50 pts.
   • Participation in University programs/projects/assistance in university activities ��. 15 pts.
   • Growth in terms of increased membership, expanded programs .�� 20 pts.
   • Contribution to student welfare, service to others ��. 15 pts.
4. The accreditation committee shall be composed of:
   For University-based organizations:
   • Dean of Students
   • 1 faculty representative
   • 2 USC representatives
   • 1 SLA representative
   • 2 LCC representatives
   For College-based organizations
   • OSS/OSR
   • 1 faculty representative/AO
   • 1 USC representative
   • 1 LCC representative
   • 1 SLA representative
5. Accreditation shall be based on the following computation:
   61-100 pts. - Full accreditation for a year.
   51- 60 pts. - Probation status - Organization shall be advised to perform better. ,br> 41 - 50 pts. - Non-accreditation of organization
   
6. Deadline for submission of application together with all pertinent documents: TO BE ANNOUNCED.

Checklist of documents to be submitted:

1. Application for accreditation. (Form A)
2. Duly accomplished Forms B & C
3. Updated roster of all officers and members for the current academic year (Forms D & E) including telephone/cellphone/pager numbers/contact numbers and most recent ID pictures.
4. Photocopies of UP Form 5 of all officers and members. These must be certified as true copies by the respective college secretaries.
5. Narrative reports of projects or activities (chronologically arranged) undertaken during the immediate academic year including awards or recognition received. This report should be accompanied by proofs: documents, pictures, certification by the adviser (Form F).
6. Audited Financial Statement, signed by treasurer/auditor and noted by adviser (Form G).
7. For fraternities and sororities (Form H).
8. Plans for the next academic year including activity, tentative date of schedule, venue and other pertinent details.
9. List of activities conducted during the previous school year.

See List of Accredited University - Based Organizations for AY 2002-2003

Downloadable Forms for Accreditation

• Application for Accreditation
• Affidavit of Consent
• Organization Profile
• List of Officers
• List of Members
• Report of Activities
• Financial Statement
• Form H

1. All materials for posting must state the identity of the sponsoring organization.
2. All materials to be posted must have the approval of OSA and/or the OSS/OSR of the College.
3. No posting is allowed on pillars, walls, trees, or on any part of the building. Materials must be posted on bulletin boards.
4. The maximum number of materials allowed for each activity is ten coupon bonds or cartolinas.
5. Only adhesive tape shall be used for posting.
6. Notice of invitations for seminars, workshops, concerts, plays, and the like may be posted two weeks before the activity but must be removed a day after the scheduled activity. Position papers, wall news shall be given a two-week posting period.
7. Removal of posters shall be the responsibility of the sponsoring organization and shall be done one day after the scheduled activity.
8. Non-compliance of guidelines shall mean demerit for the organization. The demerits shall be considered in the granting of accreditation and tambayan.

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This code was amended by the General Assembly of UP Manila student councils last June, and consequently ratified by the University Student Council General Assembly on July 13, 2000 at the Conference Room, Student Center, UP Manila.

Section 1. This code shall be known as the "UNIVERSITY OF THE PHILIPPINES MANILA ELECTION CODE".

Section 2 This code shall govern the University Student Council, College Student Councils, and Freshmen Assembly elections in UP Manila.

Section 3 The objectives of the code are:

1. To ensure that orderly and properly coordinated elections are conducted;
2. To ensure that matters pertaining to the elections are clarified;
3. To prescribe the conduct of elections from the filing of certificates of candidacy to the induction of the newly elected officers;
4. To define the qualifications of electors and candidates for the elective positions;
5. To define the creation, compositions, and functions of the UP Manila electoral boards.

Section 4 For the purpose of this code, unless the context indicates otherwise:

1. "Code" refers to the UP Manila Election Code.
2. "University of the Philippines Manila" refers to all degree-granting units under the autonomous unit of UP Manila.
3. "University Student Council (USC)" means the duly constituted body over all colleges and distinguished from the college student councils.
4. "College Student Council"(CSC)" means the duly constituted central student organization of a unit that offers at least a bachelor's degree program. It includes:
   • College of Allied Medical Professions
   • College of Arts and Sciences
   • College of Dentistry
   • College of Medicine
   • College of Nursing
   • College of Pharmacy
   • College of Public Health
   • National Teachers Training Center for Health Professionals
   • School of Health Sciences, Palo, Leyte

5. "Freshmen Assembly (FA)" means the duly constituted central student assembly of all first year students of the University of the Philippines Manila
6. "University Electoral Board (UEB)" means the electoral board that shall oversee and implement the UPM Election Code for the USC election.
7. "College Electoral Board (CEB)" means the electoral board that shall oversee and implement the UPM Election Code for the CSC election.
8. "Freshmen Electoral Board (FEB)" means the electoral board that shall oversee and implement the UPM Election Code for the FA election.
9. "Council members" mean any officer of the USC, CSC's and FA.
10. "Freshman" means a first-time student of UPM enrolled in any of its undergraduate program including the Pre-dentistry and Intarmed programs, without any previous college degree.
11. "UPM Electoral Boards" refer to the UEB, CEB and FEB.
12. "Election Calendar" refers to the period of time from the announcement of election calendar/call for applications to the induction of newly elected officers.

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Section 1 The USC, CSC, and FA positions are those stipulated in their respective constitutions.

Section 2 The elected members of the councils shall be filled in accordance with the rules of the UEB, CEB and FEB respectively and provisions of the UP Manila Election Code.

Section 3 The members of the USC, CSC's and FA shall be elected every academic year in accordance with the rules promulgated by the UEB, CEB and FEB respectively and provisions of the UPM Election Code.

Section 4 Vacancy

4.1 University Student Council

1. Permanent vacancy (death, impeachment of officer, resignation from office) in the office of the Chairperson shall be filled by the Vice-chairperson. Permanent vacancy in the office of the Vice-chairperson shall be filled through an election among the University Councilors.
2. Should both the Chairperson and the Vice-chairperson of the council be incapacitated due to illness, family emergency, the remaining members of the council shall elect from among the University Councilors an acting Chairperson and acting Vice-chairperson, both of whom shall relinquish their positions upon return of the elected officers. A special election shall be conducted if the permanent vacancy in both offices occurs during the first three (3) months of the term, otherwise, the acting Chairperson and acting Vice-chairperson shall serve the rest of the unexpired term. In no case shall the council be dissolved or rendered inoperative due to any vacancy in positions.
3. If the permanent vacancy occurs in the office of a University Councilor, the candidate who obtained the next highest number of votes in the last general election of the student council shall take his/her place. In case more than one person obtained the next highest number of votes, a concurrence shall be made by the remaining officers of the USC.
4. If a permanent vacancy occurs in the office of the College Representative, the CSC shall select a replacement by a special election or by appointment.

4.2 College Student Council

A vacancy in the office of the CSC's shall be filled in accordance with their respective constitution.

4.3 Freshmen Assembly

A vacancy in the office of the Freshmen Assembly shall be filled in accordance with its constitution.

4.4 Temporary vacancy shall not exceed (30) thirty working days.

Section 1 Every candidate for the membership in the USC and CSC's and FA must:

1. be a Filipino citizen;
2. have at least one (1) semester residence in UP Manila;
3. be a bona fide student of UP Manila;
4. not have been found guilty in any disciplinary case nor any act involving moral turpitude in the University.

Section 2 Every candidate for membership to the Freshmen Assembly must:

1. be a Filipino citizen;
2. be a freshman as defined in the general provisions;
3. not have been found guilty in any disciplinary case or any act involving moral turpitude in the University.

Section 3. Every council member shall hold office for one (1) academic year or until his successor has been duly elected, certified and has assumed office, provided that the Councilors who fill vacant seats shall hold office for the remainder of the unexpired term.

Section 4. The induction of council members shall take place one (1) week after their proclamation by the UEB, CEB and FEB respectively; the oath to be administered by the UP Manila Chancellor or his duly authorized representative.

Section 5 No council member shall hold office as editor-in-chief of a university publication or head any student organization in the university without forfeiting his seat in the council.

A qualified elector must be a duly registered student of any college or school in UP Manila, including cross-enrollees from other UP units.

Section 1 University Electoral Board

1. The UEB shall be composed of the Dean of Students as Chairperson, one (1) faculty, and seven (7) student representatives.
2. One (1) student representative shall be appointed by the incumbent USC from each college in consultation with the incumbent CSC to compose the student representatives.
3. The officers of the USC shall select one (1) faculty member.
4. The Dean of Students shall serve as the UEB's Chairperson without voting power.

Section 2 College Electoral Board

1. The CEB shall be composed of the Officer for Student Relations as chairperson, one (1) faculty member, and two (2) students per year-level.
2. The outgoing CSC shall select one (1) faculty member.
3. The Officer for Student Relations shall serve as the CEB's Chairperson without voting power.
4. The outgoing CSC officers shall appoint two (2) student representatives per year level in consultation with the year-level concerned.

Section 3 Freshmen Electoral Board

The FEB shall be composed of the Dean of Students as chairperson without voting power, one (1) faculty member, and one (1) freshmen representative each from the seven (7) colleges.

Section 4 The members of the UP Manila Electoral Boards shall not be involved in any partisan political activity during the election period, except to cast their votes as in the case of the student representatives.

Section 5 All questions regarding the composition of the UP Manila Electoral Boards shall be elevated to the outgoing USC.

Section 6 The UP Manila Electoral Boards shall have the following functions:

1. To formulate rules and regulations consistent with the provisions of the UP Manila Election Code and the USC Constitution.
2. To implement and enforce the provisions of the said code, and the rules and regulations it may adopt, pursuant to the above provisions.
3. To supervise the conduct of elections for the USC, CSC and FA.
4. To disseminate information on the provisions of the UP Manila Election Code, and the rules and regulations that the Board may adopt.
5. To hear and decide questions & cases regarding violations of the UP Manila Code and the rules and regulations the electoral boards have adopted.
6. ccept and act on protests that may be brought to the attention of the boards during and after the election period.
7. nforce the penal clause of this code.

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Section 1 a. The UEB, CEB & FEB shall determine the election calendar, provided that the said election shall not be held later than six (6) weeks after the last day of the late registration every first semester of each academic year. The elections and campaign period shall last not more than five (5) weeks unless extended by the UP Manila Electoral Boards.

b. The FEB shall determine the day of election for the Freshmen Assembly, provided that the day of election shall not be held earlier than the second (2nd) week of July and not later than the last week of August. The election calendar shall last not more than three (3) weeks, unless extended by the FEB.

Section 2 Schedule of the activities for the first week of the election period shall include the dissemination of election information and guidelines.

Section 3 The schedule of activities for the second week of election shall include the following:

1. ng of certificates of candidacy;
2. ission of bio-data of candidates;
3. ission of certificates of enrolment and good moral character; and
4. ission of individual platform, as well as platform of the political party unless the candidate is running independently.

Section 4 The schedule of activities for the third week of the election period shall include the deliberations by the University Electoral Board and the College Electoral Boards on protests against the candidates.

Section 5 Schedule of activities for the fourth and fifth week of the election period shall include the following:

1. Start of the official campaign period;
2. Holding of the University Convocation to present the official USC Manila candidates;
3. Holding of College Convocations to present the official candidates for college councils;
4. Election proper; and
5. Canvassing of votes cast.

Section 6 Post election protests shall be filed before the UP Manila Electoral Boards three (3) working days after the release of official results, and shall be settled within the week immediately following the elections.

Section 1 A qualified candidate for the USC, CSC's and FA positions shall file his/her certificates of candidacy to the UP Manila Electoral Board concerned within the second (2nd) week of the election period.

Section 2 Together with the certificate of candidacy, the candidates shall submit to the electoral board concerned the following:

1. Bio-data;
2. Certificate of enrolment and good moral character; and
3. Individual platform, as well as the platform of the political party unless the candidate is running independently.

Section 3 Protests against the candidates for the USC, CSC's and FA shall be filed before the electoral board concerned and must be resolved before the official campaign period.

Section 4 Failure on the part of any candidate to the USC, CSC's and FA positions to comply with any of the requirements specified in this Article shall be sufficient grounds for disqualification from running.

Section 1 Campaigns shall be allowed during the prescribed period set by the UEB, CEB and FEB and done in such a manner that on-going classes, conferences, and other University and College functions will not be disturbed, hampered or disrupted.

Section 2 The UEB and CEB shall organize at least one (1) University and College Convocation respectively, in the latter case at least one convocation in the College or Unit within the 4th and 5th weeks of the election period provided that no convocation shall be held not later than one (1) day before the election.

Section 3 Room to room campaign shall be undertaken only with the consent of the faculty concerned and limited to a maximum of ten (10) minutes.

Section 4 Threats to bodily harm, intimidation, coercion and acts of similar nature are prohibited and considered as administrative cases under the jurisdiction of the Student Disciplinary Tribunal.

Section 1 All polling places shall be opened from 8:00 am-6:00 pm with no lunch break. All those within the premises of the polling places before the cut-off time but have not cast their votes after 6:00 pm will be allowed to vote. Those who arrived after 6:00 pm will no longer be allowed to vote.

Section 2 There shall be as many precincts in every college as necessary. The CEB of every college shall determine the number of election precincts. For the FA election, the FEB shall determine the number of precincts.

Section 3 Political parties and independent candidates are entitled to one (1) poll watcher each in every polling place. The poll watcher shall present to the CEB/FEB a written appointment as watcher from the candidate or party whose interests he/she represents.

Section 4 The voting procedure shall be as follows:

1. The elector shall present his/her duly countersigned I.D./temporary I.D. or Form 5 to the election personnel or in the default thereof, a certificate of enrolment from the College Secretary that he/she is a bona fide student of the College. he signs his/her name in the official voter's list prepared by the UEB/CEB/FEB and receives the official ballot, and
2. he votes in an election booth, folds and drops the ballot in the ballot box.

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Section 1 Immediately after the close of voting and before the counting of ballots the members of the UEB, CEB and FEB (for the FA election) shall note down the actual number of votes as shown in the official voter's list. He/She shall then open the ballot boxes, taking note of any discrepancy between the number of students who voted and the number of ballots in the ballot boxes. If there are more ballots than the number of student who voted, a UEB/CEB/FEB member shall remove at random and without unfolding them or seeing their contents such number of ballots corresponding to the excess so that the number of voters and the number of ballots are equal. If the number if ballots is less than the number of voters, there shall be no deduction to the ballots in the ballot boxes.

Section 2 Any question regarding a vote or ballot from any member of the UEB/CEB/FEB, or from any of the duly authorized poll watchers, or any bona fide UP Manila student shall be immediately decided by the UEB/CEB/FEB.

Section 3 A ballot is considered invalid if:

• It is not an official ballot, and
• s tampered or defaced.

Section 4 After the votes have been counted by the Board of Canvassers (UEB/CEB/FEB), the results of the USC Manila, CSC and FA elections shall be embodied in a report certified by all members of the UEB, CEB & FEB, respectively reporting the following:

1. s of the candidates;
2. er of votes received by each; and
3. question that arose during the canvassing of votes together with the final decisions reached by the UEB, CEB and FEB.

Section 5 The final results of the USC, CSC and FA elections shall be embodied in the report certified by all the members of the UEB, CEB and FEB respectively.

Section 1 The University of the Philippines Manila Electoral Boards shall proclaim the candidates for the University Student Council, College Student Councils and Freshmen Assembly respectively upon complete tabulation of election results. A copy of the list of duly elected USC, CSC's and FA officers shall be forwarded to the UP Manila Chancellor. Copies of the same shall be posted in conspicuous places in all colleges, schools and institutes.

Section 2 The University Electoral Board, College Electoral Board and Freshmen Electoral Board shall proclaim the winning candidates for the University Student Council, College Council election and Freshmen Assembly election respectively.

Section 1 Post-election protests shall be filed before the UP Manila Electoral Boards within one (1) week after Election Day.

Section 2 The UP Manila Electoral Boards shall hear and decide:

1. Cases of violation of the UP Manila Election Code, and the rules and regulations adopted, and
2. Post-election protests regarding the USC Manila, College Student Councils and Freshmen Assembly respectively.

Section 3 Cases shall be tried in accordance with the rules and procedures by the UP Manila Electoral Board concerned, provided that all cases be filed before the said body and shall be decided upon within seven (7) days after the date of filing.

Any violation of the UP Manila Election Code and the rules and regulations adopted consistent herewith, shall result in the rejection o forfeiture of the seats in case the violation is after the proclamation of the candidate/s. Any student/ group of students found guilty of the same offense shall be subject to suspension, the length of which depends on the degree of the offense. The latter shall be elevated to the jurisdiction of the Student Disciplinary Tribunal.

These rules shall be amended by 2/3 votes of all the members of the USC Manila.

The UP Manila Election Code shall take effect upon approval of the University Student Council.

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(Rationale: The above definition of "student" is expected to plug a loophole in the Rules which, per the existing definition of "student," removes from the jurisdiction of the Tribunal or Committee, a person who commits an infraction of the Rules in between semesters or during a semester when he is not enrolled; said person not being a "student," at the time of the commission of the offense.) (Approved at the 1091st BOR Meeting, October 24, 1995)

Whereas, the University aims to create an environment that promotes constructive meaningful interaction among students, fraternities, sororities and other student organizations;

Whereas, in order to nurture that environment, there is a need for the University to promulgate and strictly implement policies, guidelines, rules and procedures which are responsive to the dynamics of interaction among fraternities, sororities and other student organizations;

Whereas, existing rules and regulations on the conduct of fraternities, sororities and other student organizations have proven inadequate for purposes of instilling discipline and proper conduct among fraternities, sororities and other student organizations;

Whereas, the University condemns any and all interactions among fraternities, sororities and other student organizations which result in violence, thereby exposing the studentry and the University to harm, physical danger and damage to property;

Whereas, the University impresses upon the members of fraternities, sororities and other student organizations that it condemns the continued existence of the culture of violence and finds the presence of erring students on campus reprehensible;

Whereas, there is a need to adopt clear-cut guidelines or the imposition of penalties, in addition to the definition of possible actionable misconduct by the members of fraternities, sororities and other student organizations in order that University authorities may be more effective in dealing with fraternities, sororities and other student organization-related misconduct, and impress upon the members of fraternities, sororities and other student organizations that the University is all out against hooliganism and violence on campus and that it would not tolerate the continued presence of these erring students on campus.

NOW, THEREFORE, by virtue of the powers vested in the U.P. Board of Regents, the following Rules and Regulations Governing Fraternities, Sororities and Other Student Organizations are hereby promulgated:

Rule I
ACTIONABLE MISCONDUCT AND PENALTIES

These rules shall apply to all fraternities, sororities and other student organizations, regardless of whether or not they are officially recognized by the University, and without prejudice to the provisions of Republic Act No. 8094, otherwise known as the "Anti-Hazing Law."

Section 1. Members and officers of fraternities, sororities and other student organizations shall be subject to disciplinary action for the following acts and shall be penalized as follows:

A. Any such member or officer who commits, or engages in, any of the acts specified below shall be expelled from the University whether or not the acts are committed within or outside University premises:

1. Participating in any rumble, engaging in fisticuffs with, or physically attacking a member of other fraternities, sororities or student organizations, or
2. Physically attacking any other student or official, faculty member or employee of the University, or any other person in connection with any matter relating to fraternities, sororities or other student organizations.

A rumble is a violent confrontation between two or more students belonging to different fraternities, sororities and student organizations.

B. Any such member or officer who engages in any form of physical initiation or hazing, resulting in or causing physical injury, as well as the neophyte who allows himself/herself to be subjected to hazing, shall be expelled, unless the student concerned agrees to become a witness for the University.

C. Any such member or officer who commits acts of provocation which result in heated confrontation between fraternities, sororities and other student organizations shall be suspended for one year; Provided, however, that in case the provocation results in a rumble, fisticuffs or physical attach, the erring student shall be expelled from the University;

There is sufficient provocation when a person or party excites, incites or induces another to execute an act; when one irritates or annoys one with improper or unjust acts, or words or deeds that are vexing.

There is a heated confrontation when, as a result of the immediately preceding act of sufficient provocation, words are exchanged in a hostile, challenging, insulting, irritating or annoying manner or conduct between the parties.

D. Any such member or officer who exhibits gross or deliberate discourtesy to any University official, faculty member, employee, disciplining authorities or their agents, in connection with fraternity, sorority and other student organization-related incident, shall be suspended for at least one year.

E. Any such member or officer found carrying or possessing within the University premises any firearm, molotov bomb, pillbox or other explosives, knife with a blade longer than two and a half inches, metal pipe, or any other dangerous or deadly weapon, and banned substances enumerated under the Dangerous Drugs Acts (RA No. 6425, as amended) shall be expelled from the University; Provided, however, that stones, baseball bats, nightstick, rattan stick or similar wooden instruments, paper cutters, teargas, scalpels, icepicks and other similar objects capable of causing physical injuries shall be deemed dangerous and deadly weapon if the erring person possesses them in preparation for or immediately before, during, or after an attack, confrontation, or rumble; provided, further that possession of such objects by two or more members or officers shall be deemed to be in preparation for an attack, confrontation or rumble.

F. Any such member or officer who willfully fails to comply with summons issued by the Vice-Chancellor for Student Affairs, or equivalent official in the autonomous university, the Student Disciplinary Tribunal, Deans or their representatives for the purposes of investigation and other proceedings conducted in connection with fraternity, sorority and other student organization-related misconduct shall be automatically suspended by the Chancellor until the person concerned complies therewith; Provided, that such suspension shall not exceed 60 calendar days.

G. Any such member or officer who causes damage to University property, or property of private persons located within University premises, on the occasion of a rumble, hazing, tumultuous affray or any similar disturbance shall be suspended for at least one year; provided, that, if any death, or serious or less serious physical injury is caused to another person by reason of, or on the occasion of said destruction of property, the erring student shall be expelled from the University; Provided, further, that if University property is damaged, he/she shall be required to repair the damage done at his/her expense or to reimburse the University for costs incurred in repairing such damage, and no clearance shall be issued until such damaged is fully compensated by the respondent.

H. Any such member or officer of fraternities or sororities who recruits a college freshmen or first year student taking a first undergraduate degree shall be suspended for at least one year and the student recruited as well as all officers of the fraternities or sororities concerned shall likewise be suspended for a similar period.

The recruitment of two or more college freshmen or first year students, in any manner, shall be taken as evidence of the fraternities or sororities' policy of recruitment in violation of the foregoing provision; in which case, all the officers of the fraternities or sororities concerned shall be suspended for at least one year.

As used in these rules, the term college freshmen shall refer to students in the first year of their first undergraduate course as well as any college student who has earned not more than 30 units of academic credits in any baccalaureate or certificate program, but not including graduate program, post-baccalaureate program or any non-degree program of the University; provided, that a grade of incomplete in any subject or course shall not be construed as a unit earned in said subject or course.

I. Any such member or officer who commits any other form of fraternity, sorority and other student organization-related misconduct whether within or outside University premises, which affects the good order and welfare of the University or which has a direct and immediate effect on the discipline, general welfare or the good name of the University shall be suspended for not less than six months but not more than one year. In case of a second offense committed under paragraphs C, D, G, H and I above, the erring students shall be expelled from the University.

Section 2. In case any misconduct defined in the preceding Section is committed by two or more members or officers of the fraternities, sororities or student organizations, and a conspiracy is established, all officers of such fraternities, sororities or student organizations participating in that conspiracy shall be expelled from the University.

A. A conspiracy shall be deemed to exist if concerted action and unity of purpose is established.

B. Where the acts prohibited under this rule is committed by a member, officer, or agent of the fraternities, sororities or student organizations who is not a student of, or even if a student is not currently enrolled in the University, all officers of said fraternities, sororities or student organizations shall be suspended for at least one year; Provided that if said acts are committed by bodyguards, domestics or employees of a member or officer, such member or officer and all officers of the fraternities, sororities or student organizations shall be expelled from the University

Section 3. Penalties of suspension shall take effect immediately upon the finality of the decision. A student under suspension shall not be allowed to enroll, attend classes, take examinations use University facilities, or graduate during the effectivity of the suspension; provided, that use of University facilities shall be understood to include using library facilities, residing in residence halls or dormitories owned by the University, undertaking field work or any other academic requirement, entering any academic building, etc., provided, further, that a student under suspension shall not be allowed to enroll until his/her, suspension shall have been fully served, except where the period of his/her suspension expires on the last day for late registration. The period of suspension shall be counted as part of the academic residency requirement of the student; if for any reason the student was able to take an examination or submit any academic requirement during the effectivity of suspension, such examination or submission shall be considered invalid.

Notice of suspension shall be immediately furnished to the parents and/or guardians of the student and all the colleges and units concerned.

All concerned faculty members shall be immediately notified of the suspension by their respective deans, institute/center directors, and department chairpersons, as the case may be.

Notwithstanding the foregoing, nothing in these rules shall preclude the disciplining authorities from imposing sanctions including but not limited to withdrawal of recognition of the fraternities, sororities and other student organizations, under existing University and college rules and regulations.

Rule II
JURISDICTION

Section 1. The Student Disciplinary Tribunal shall be composed of a Chairperson, who shall be a member of the Integrated Bar of the Philippines, two other members, all of whom shall be appointed by the Chancellor for a period of one year chosen from among the academic and administrative personnel of the respective autonomous universities, as well as the two other members, student and parent jurors provided for under Rule IV, Section 4.

Section 2. The Student Disciplinary Tribunal (SDT) shall have jurisdiction to try all cases involving fraternity, sorority and other student organization-related incidents without prejudice to the summary powers of the disciplining authorities as provided in these and other existing rules.

The presence of at least a majority of the member shall constitute a quorum for the Tribunal to conduct formal investigations of all cases within its jurisdiction.

The member so appointed shall be entitled to such honorarium, allowance or benefit as shall be fixed by the President.

Rule III
FORMAL CHARGES

Section 1. No member or officer of a fraternity, sorority or student organization shall be formally charged before the SDT unless a preliminary investigation has been conducted by any member of the SDT, which the complaint; provided, that where the misconduct is committed within the premises of a college, it shall be the responsibility of the Dean concerned to ensure that an appropriate complaint is expeditiously filed with the SDT within the same period of five working days. In any other case, such responsibility shall lie with the Vice-Chancellor for Student Affairs or the equivalent official in the autonomous university.

Section 2. A fraternity, sorority or student organization member or officer caught in flagrant by the disciplining authorities or any faculty member in the course of a fraternity, sorority or other student organization related misconduct shall be formally charged by the SDT without the need for a preliminary inquiry.

Section 3. The formal charge shall be served on the student/respondent(s) through the Dean of the college, a copy of which shall be furnished to the parents and/or guardians of the student-respondent(s).

Rule IV
PROSECUTION OF CASES

Section 1. Lawyers from the Legal Office of the autonomous university shall represent the University in all proceedings before the SDT. Private prosecutor appearing before the SDT shall be under the direct control and supervision of the University Prosecutor.

Section 2. In case no lawyer from the Legal Office is available to act as counsel for the University, the Vice-Chancellor for Student Affairs or equivalent officer of the autonomous university shall deputize any lawyer in the University to act as counsel. The lawyer so deputized shall then report directly to the Chief Legal Officer of the autonomous university for instructions on the case.

The lawyers so deputized shall be entitled to an honorarium to be fixed by the President.

Section 3. No lawyer-employee of the University shall be allowed to defend cases before SDT, unless the respondents are within the third-degree of affinity or consanguinity.

Section 4. For each case investigated pursuant to these revised rules, the must SDT shall include one student juror and one parent juror whose names shall be drawn by the Dean of Students or the Vice-Chancellor for Student Affairs from a list of possible student and parent jurors.

The list of student jurors shall be submitted by the Chairman of the University Student Council in the respective autonomous universities to the Vice-Chancellor for Student Affairs or the equivalent official in the autonomous university within 30 days from the start of every academic year; Provided that, the list of students shall be valid until a new one is submitted to the Vice-Chancellor for Student Affairs or equivalent official by the next duly elected Student Council Chairman, and Provided, further, that no parent or student related by affinity or consanguinity to a student/respondent(s), or a classmate in the current or immediately preceding semester, or a co-member in a fraternity, sorority or student organization, shall be allowed to serve as SDT member.

The list of parent jurors shall be submitted by the Vice-Chancellor for Student Affairs or equivalent official in the autonomous university to the Chancellor within the first 15 days of the school year.

The Chairperson of the Student Council concerned shall make sure that the students included in the said list shall undertake to serve as student representatives in the Tribunal upon designation. The Vice-Chancellor for Student Affairs or equivalent official ensure the attendance of the parent juror. Both jurors shall sign an undertaking regarding their willingness to serve for this purpose.

The student and parent jurors so appointed shall be counted for purposes of determining a quorum. They shall have voting rights in the final deliberation and resolution of the case only if they have been actually present in a majority of the hearings where witness were presented and have actively participated in the formal investigation of the case.

Section 5. The SDT shall commence the hearing of the case within 5 days after all parties have been duly furnished copies of the formal charge, and the hearing shall continue from day to day until the case is submitted for resolution which shall not be later than 45 days after the commencement of the hearings.

Section 6. The SDT shall not be bound by the technical rules of evidence and may conduct summary proceedings through the submission of sworn affidavits, subject to cross-examination or clarificatory questions. The failure of a party to present evidence on the scheduled date shall be deemed a waiver of his/her right to present such evidence. The failure of a party or his/her counsel to attend the hearings on the scheduled dates shall not be a ground for postponing said hearings.

Section 7. The filing of the following pleadings and motions is prohibited: