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Planning and Preparing a Good Presentation

Planning and preparing a good presentation in English sometimes can be a tremendous problem if you do not know how to begin. The followings are the steps that people usually do to plan a good presentation:

• Select and limit the subject
  It may seem an obvious thing to do, but before you start writing your presentation you must determine what precisely your topic  will be or what aspect of a topic you plan to address.  Once this is clear you can commence writing.
  
  Occasionally you will find that your topic, as determined, is actually too large or complex for the time available and you may have to go back and review the specific topic you wish to address.
   
• Determine the overall purpose
  There are many reasons for giving a presentation including:
  • to inform
  • to educate
  • to entertain
  • to inspire
  • to convince

  An entertaining speech is constructed and delivered quite differently from an informative speech.  Once you know the purpose of your presentation you can determine the structure, topics and method of delivery that will best achieve your purpose.
   

• Analyze the audience and the situation
  Every audience is different and in order to ensure success you should always consider what your potential audience will be like and what their expectations will be.  Failure to address the needs and level of interest and understanding of an audience can be deadly to a speaker.
  
  If you do not have personal knowledge of the potential audience try to contact someone who can give you some idea as to the nature, attitudes and expectations of your potential audience.
   
• Organize the three parts of the presentation (opening, body, and conclusion)
   
• Practice it before you deliver it (several times if possible).

Several types of speech outlines are commonly used by experienced speakers. However, all of them are organized into an opening a body and a conclusion. Here is a very basic outline that illustrates the structure of a speech containing three main points:

A. Opening

1. Captures the audience attention
2. Leads into the speech topic

B. Body

1. First point
   a. Statement of fact
   b. Supporting material
2. Second point
   a. Statement of fact
   b. Supporting material
3. Third point
   a. Statement of fact
   b. Supporting material

C. Conclusion

1. Review or summary
2. Call to action or memorable statement