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Persatuan Masyarakat Indonesia, BC (Indonesian Association of BC) Constitution Article I. Name The name of the organization shall be : Persatuan Masyarakat Indonesia, BC (Indonesian Association of BC), hereinafter referred to as: Permai Article II. Objectives Permai shall operate as a non-profit and non-political organization with the objectives to foster closer cooperation among Indonesians in BC in social and cultural activities and to introduce Indonesian arts and culture to Canadians in general. Article III. Administration Permai shall be administered by a Board of Officers. The composition of the Board of Officers shall be: Chairperson, Vice Chairperson, Secretary, Assistant Secretary, Treasurer, Assistant Treasurer and Programming & Logistic Officer. Article IV. Election and Term of Office The officers of the Board shall be elected by the members at the Annual General Meeting. Each officer shall serve for a term of one year and shall be eligible for reelection. An officer of the Board shall not serve for more than three consecutive years. Article V. Board Meetings Board meeting shall be held before each General Meeting and may also be called as and when required by the Chairperson or Vice Chairperson. Article VI. Annual and Other General Meetings The Annual General Meeting shall be convened soon after the close of the financial year to discuss the financial report prepared by the Treasurer and to appoint a new Board of Officers for ther ensuing year. Over and above the Annual General Meeting the Board of Officers may call for a General Meeting to discuss matters of constitutional importance, which require members' approval. Article VII. Quorum Ten percent of the members present at a General Meeting shall constitute a quorum. Article VIII. Policies and Procedures There shall be a document of policies and procedures for all committees appointed by the board. Article IX. Finance Membership dues shall be paid by members annualy. The amount of membership dues shall be determined and reviewed at a general meeting. A proper set of books of accounts and records shall be kept by the Treasurer reflecting the financial transactions of Permai. The accounts of Permai shall be kept on an accrual basis. Funds of Permai shall be lodged in a bank account with the Treasurer and Chairperson as joint signatories. Article X. Financial Year The financial year of Permai shall be from 1 June to 31 may. The treasurer shall prepare a financial report to be submitted to the members and approved at the Annual General Meeting. Article XI. Voting Every member in good standing shall be qualified to vote at all general meeetings. There shall be no voting by proxy. Article XII. Amendments The constitution may be amended by two-third majority at any General Meeting. The proposed amendment(s) shall have to be considered by the Board and copies circulated to the members at least 10 working days before the meeting. |