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Persatuan Masyarakat Indonesia, BC (Indonesian Association of BC) By-laws Article I. Officers of the Board The duties and responsibilities of the Officers of the Board are described hereunder: Chairperson: The Chairperson shall chair the general meetings and Board meeting and be a member ex-officio of all standing and other committees except for the nominating committee. He/she shall be the coordinator of all Permai activities so that consistency and continuity are maintained. At the conclusion of the financial year he/she shall present to the members a synopsis of his/her report on all activities during the preceding term of office. Vice Chairperson: The Vice Chairperson shall act for the Chairperson in his/her absence and he/she shall coordinate and/or chair selected standing and other committees. Secretary: The Secretary shall be responsible for handling offical correspondence as requested by the Chairperson. He/she shall keep minutes of all board meetings and general meetings. He/she shall inform Officers of the Board of upcoming Board meetings and shall inform members of upcoming general meetings and other events and activities. He/she shall be responsible for keeping and maintaining records pertaining to the constitution, by-laws and other official documents of the organization. Assistant Secretary: The Assistant Secretary shall cooperate with the Secretary in all his/her duties and responsibilities. Treasurer: The Treasurer shall be responsible for all funds due to Permai and pay out all monies as directed by the Board. He/she shall report all receipts and disbursements and present, on request, itemized financial statements. He/she shall present a fincancial report of Permai's financial activities at the Annual General Meeting. Assistant Treasurer: The Assistant Treasurer shall be responsible for the collection of membership dues and for the membership register. He/she shall keep and maintain accurate and up-to-date records of members' addresses and pass on the necessary information to Officers of the Board as and when required. Planning & Logistic Officer: The Planning & Logistics Officers shall be responsible in cooperation with the Board for the establisment and coordination of interest groups tours, trips and special events. Article II. Committees Standing and ad hoc committees may be established as required by an Officer of the Board with the prior approval of the Board. for the purpose of selecting candidates for a new Board a Nominating Committeee shal be established out of three active members of Permai. |