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OTA Constitution
RULE
I
NAME
The
Association shall be known as the �Old Thomians� Association�.
RULE
II
DEFINITION
1.
In these rules �Old Thomian� means any person who has received
education at St. Thomas�s School, Kuching, however temporary.
2.
St. Thomas�s School means either the Secondary or Primary School.
3.
Words importing the masculine gender include the feminine gender and
words in the singular include the plural, and words in the plural include the
singular.
RULE
III
REGISTERED/POSTAL
ADDRESS AND PLACE OF MEETING
1.
The registered and postal address of the Association shall be St.
Thomas�s School, Kuching, Sarawak.
2.
All meetings of the Association shall be held at the registered address
or such places as the Management Committee may decide from time to time.
3.
The registered/postal address of the Association shall not be changed
without the prior approval of the Registrar of Societies.
RULE
IV
OBJECTS
Its
objects shall be as follows:-
1.
To promote a deeper and stronger bond between the past and present pupils
of St. Thomas�s School, Kuching.
2.
To assist the present pupils in their scholastic, social and sporting
activities.
3.
To render all possible assistance for the advancement of St. Thomas�s
School, Kuching.
4.
To assist all Thomians, wherever necessary and possible to obtain
suitable employment, and promote their welfare.
5.
To set up funds and to grant scholarship, bursaries, student loans and
incentive awards to deserving pupils of St. Thomas�s School and all Thomians.
6.
To purchase, otherwise acquire and manage any movable or immovable
property.
7.
To raise and utilize ample funds to make appropriate investment including
the formation of limited companies with the approval of the authorities
concerned.
RULE
V
MEMBERSHIP
1.
Membership shall be restricted to Old Thomians aged 18 and above provided
that they are not still receiving education in any other primary or secondary
school in Sarawak.
2.
Any teacher of St. Thomas�s School, Kuching who is not an �Old
Thomian� may be admitted to be a member for so long as he continues in that
post.
3.
Any teacher of St. Thomas�s School,
Kuching who is not an �Old Thomian� and has taught for at least five
consecutive years in the school but is no longer holding the post as teacher at
St. Thomas School, may also be admitted to be a member.
4.
Every application for membership shall be made to the Branch subject to
the approval of the Branch Committee. A
copy of the approved application shall be forwarded to the Management Committee
for record purposes.
5.
There shall be three (3) categories of members namely:
(i)
Ordinary Members
Ordinary
Membership shall open to all Malaysian citizens of all races, ages and creeds
who are �Old Thomians�.
(ii)
Life Members
Any
person who satisfies the qualification to be an Ordinary member and at one time
makes a payment of a special fee of not less than Ringgit One hundred only
(RM100.00) shall be eligible for life membership.
Life members shall be exempted from payment of yearly subscriptions.
(iii)
Honorary Members
(a)
Any person or member, irrespective of direct or indirect connection with
St. Thomas�s School in the opinion of the Management, has served or has
directly contributed to the welfare of the Association, may be invited by the
Management Committee to become an honorary member. Upon his intimating of his agreement thereto, he shall become
an honorary member. No subscription
shall be payable by an Honorary member.
(b)
There (b) There shall be not more than eight Honorary members at any time.
(c)
An Honorary member shall not be entitled to vote at any general meeting
or serve on the Management Committee but he shall be entitled to all the other
rights and privileges of any Ordinary or Life member.
6.
Membership Register
The
Secretary shall keep a membership register, containing the following
particulars: -
(i)
Full name of member;
(ii)
Sex;
(iii)
Race;
(iv)
Date & Place of Birth;
(v)
Identity Card number;
(vi)
Home address and telephone number;
(vii)
Occupation and office address and telephone number;
(viii)
Date of admission;
(ix)
Membership number;
(x)
Nationality;
(xi)
Year of Admission in School.
7.
Rights
Every
Ordinary and Life member shall be eligible to vote at any general meeting and to
hold office in the Association.
RULE
VI
MANAGEMENT
COMMITTEE
The
Management Committee shall be the main executive authority of the Association.
Its powers and functions are as follows: -
(i)
To convence the Delegates meeting and to implement the resolutions adopted by
the Delegate meeting.
(ii)
To plan, organize and implement the functions and activities of the
Association.
(iii)
To form temporary special sub-committees to deal with any particular
matter.
(iv)
To appoint advisors and to engage or disengage salaried employees.
(v)
To act in accordance with the powers vested on the Management Committee
on expulsion of members down by the Delegates Meeting.
(vi)
To deal with any other matters the general policy laid down by the
Delegates Meeting.
(vii)
To elect Ordinary or Life members of the Association to be the
representatives of the Association once in every three years to serve on the
Board of Management of St. Thomas�s School in accordance with the requirements
of the Board. On the expiration of
their terms of office these representatives shall be eligible for re-election.
(viii)
To elect from its members representatives to serve on the Board of
Management of St. Thomas�s School for the rest of the terms of office in the
event of any of the representatives being unable to complete his term of office
by reason of his ceasing to be a member of the Management Committee or member of
the Association.
(ix)
To co-opt members to fill vacancies in the Management Committee.
RULE
VII
OFFICERS
(1)
The Management Committee consisting of the following shall be elected by
ballots at the Triennial Delegates� Meeting:
(i)
A President;
(ii)
A Vice-President;
(iii)
An Honorary Secretary;
(iv)
An Honorary Treasurer;
(v)
An Assistant Honorary Secretary;
(vi)
An Assistant Honorary Treasurer;
(vii)
Six Committee Members.
(2)
Names for the above officers shall be proposed by an existing ordinary or
life member and seconded by another and election shall be by a simple majority
vote of the delegates present at the Triennial Delegates Meeting.
They shall hold office for three years.
(3)
If any Management Committee member fails to attend three consecutive
Management Committee meetings without giving good reasons,
he shall deem to have resigned from the post and Management Committee
shall have the power to appoint another member to take his place in the
Management Committee.
(4)
The Principal of St. Thomas�s Secondary School and the Headmaster of
St. Thomas�s Primary School shall sit in the Management Committee as
ex-officio members to assist the Management Committee to carry out its duties.
They shall have voting rights like every other Committee Member.
RULE
VIII
NOTICE
AND QUORUM FOR MANAGEMENT COMMITTEE MEETING
(1)
The Secretary shall give at least ten (10) days� notice of any meeting
of the Management Committee but in the event of urgency a shorter notice shall
be allowed if the President so decides.
(2)
The Management Committee shall meet at least once every three (3) months.
(3)
The quorum for a Management Committee meeting shall be at least one half
of the Management Committee Members.
RULE
IX
DUTIES
OF OFFICE BEARERS
(1)
The President shall be the custodian of the Seal of the Association and
shall preside at all delegates meeting and all meetings of the Management
Committee. He shall have the
casting vote and shall sign all the minutes of each meeting at the time they are
approved.
The
President shall have power to delegate his duties to the Vice-President provided
such delegation shall be in writing.
(2)
The Vice-President shall assist the President in the affairs of the
Association and shall deputize for the President during the latter�s absence.
(3)
The Honorary Secretary shall conduct the business of the Association in
accordance with its rules and shall carry out the instructions of the Delegates
Meeting and of the Management Committee. He
shall be responsible for the conduct of all correspondences and keeping all
books, documents and papers except the accounts and financial records of the
Association. He shall receive all
membership applications, attend all meetings and record minutes.
(4)
The Assistant Hon. Secretary shall assist the Honorary Secretary in
carrying out his duties and shall deputize for the Honorary Secretary during the
latter�s absence.
(5)
The Honorary Treasurer shall be responsible for the finance of the
Association. He shall keep accounts
of its financial transactions and shall be responsible for their correctness.
He shall also be one of the authorized persons to sign cheques or
withdrawal notices on the Association�s banking account.
(6)
The Assistant Hon. Treasurer shall assist the Honorary Treasurer in
carrying out his duties and shall deputise for the Honorary Treasurer during the
latter�s absence.
(7)
The Other Management Committee Members shall assist and help shoulder any
of the responsibilities of the office bearers that the President and/or the
Management Committee may delegate.
RULE
X
SUBSCRIPTIONS
(1)There
shall be an annual membership fee of RM10.00 for each Ordinary member payable to
the Association during the first two months of the financial year, that is to
say in July and August.
(2)
Any member who allows his annual subscription to lapse three (3) months
after the due date shall be given a written notification signed by or on behalf
of the Honorary Secretary and shall be deprived the privileges of membership
until he settles his outstanding subscription.
(3)
Special Subscription or Levies
For
any particular purpose, the Delegates Meeting, by way of resolution, shall have
the power to raise special subscription or levies from the members.
RULE
XI
RESIGNATION
OR EXPULSION OF MEMBERS
(1)
Resignation
Any
member who wishes to resign from the Association shall have to give two weeks�
notice in writing to the Honorary Secretary and shall have to pay up all
outstanding dues.
(2)
Expulsion
(i)
The Management Committee may, by way of resolution which is carried out
by a vote of two-thirds majority of its members present, expel any member whose
behaviour, in its opinion, is detrimental to the reputation of the Association
or is in contravention to the Rules and Constitution of the Association.
(ii)
Any person who has been expelled from the Association under the above
sub-paragraph (i) is not satisfies with the decision of the Management Committee
may make an appeal against his expulsion to a Delegates Meeting.
The decision of the Delegates Meeting shall be final.
(iii)
Any person expelled as aforesaid has no right to either by legal action
or otherwise, make any claim for compensation whatsoever from the Association.
(iv)
Any person shall, upon
ceasing to be a member of the Association, whether on account of resignation or
expulsion, forfeit all rights to
any claim upon the Association and its property and funds including whatever
fees, subscriptions,
levies, or any other money
that he might have paid.
(v)
Any person who has resigned or has been expelled from the Association may
reapply for membership. The
Management Committee, however shall have the power to accept or reject the
application without assigning any reasons.
RULE
XII
ORGANISATION
AND CONDUCT OF MEETING
(1)
Triennial Delegates� Meeting
(i)
The supreme authority of the Association is vested in a delegates�
meeting, consisting of the Branch delegates and members of the Management
Committee. Any member of the
Association may, with the consent of the President, be present during the
proceedings of a delegates� meeting but shall not vote.
(ii)
The Triennial Delegates� Meeting shall be held once in three years in
the month of August on a time and date to be decided by the Management
Committee. Matters to be dealt with
at the Triennial Delegates� Meeting shall include: -
(a)
Receiving the Management Committee�s report on the activities of the
Association during the preceding three years.
(b)
Receiving the Treasurer�s report and the audited accounts of the
Association for the preceding three years.
(c)
Election of the Management Committee to take office for the ensuing three
years; and
(d)
Dealing with such other matters as may be tabled at the meeting.
(iii)
A notice of the Triennial Delegates� Meeting stating the date, time and
venue, and calling for motions for
discussion motions for amendments of the rules and nominations for the election
of the Management Committee shall be sent by the Honorary Secretary upon the
instructions from the President not later than thirty (30) days from the date of
the proposed meeting to all Branch Secretary and members of the Management
Committee. A copy of notice shall
be prominently displayed at the registered office/address of the Association or
at the place of the meeting of the Association and at all Branch offices.
Every Branch Secretary shall convene a branch general meeting within ten
(10) days after the receipt of the preliminary notice.
(iv)
Name of delegates, nomination for election of officers and motions for
discussion at the meeting shall be sent by the Branch Secretaries to the
Honorary Secretary not later than twenty-one (21) days after the receipt of the
preliminary notice.
(v)
The Honorary Secretary shall send to the Branch Secretaries at least
seven (7) days before the meeting an agenda including copies of minutes and
reports, motions and nominations for the election of officers, together with the
audited accounts of the Association for the previous three years.
Copies of these documents will be furnished to each of the Branch
delegates and will be made available at the registered office/address of the
Association and at the Branch office for the perusal of members.
(vi)
Only members of the Association elected under RULE XIII and Management
Committee Members shall be entitled to attend and vote at the Triennial
Delegates� Meetings and other meetings and be elected to hold office in the
management Committee. The Triennial
Delegates� meeting shall have the powers to: -
(a)
Enact, amend, and/or repeal the rules of the Association subject to the
approval of the Registrar of Societies.
(b)
Elect and dismiss members of the Management Committee.
(c)
Investigate, scrutinize, approve, accept and/or reject the
Association�s annual financial reports submitted by the Treasurer and all
other reports submitted to the members of the Management Committee; and
(d)
Decide on matters, problems and/or issues that the Management Committee
is unable to resolve and settle.
Unless
specifically provided for in this Constitution, the decision of the Delegates
meeting of the Association on the above matters and all other matters so decided
at the Triennial Delegates� Meeting shall be decided by voting based on a
simple majority.
(vii)
A quorum shall be considered as having been formed if the delegates
present, irrespective of their total number, represent half or more than half of
the total number of Branches and half of the Management Committee members.
If half an hour after the time appointed for the meeting a quorum is not
present, the meeting shall be postponed to the same day in the following week at
a time and venue to be decided by the Executive Committee, and if a quorum is
not present half an hour after the time appointed for the postponed meeting, the
delegates present shall have not have the power to alter the Rules of the
Association or to make decision affecting the whole membership.
(viii)
Voting at the Triennial Delegates� Meeting shall be conducted by secret
ballot unless the delegates present at the meeting decided by two-thirds
majority by a show of hands to dispense with the said procedure.
(2)
Extraordinary Delegates Meetings
(i)
An extraordinary delegates� meeting of the Association shall be
convened:
(a)
Whenever the Management Committee deems it desirable, or
(b)
At the joint request in writing by the Branch Committees of two or more
branches. Stating therein the objectives and reasons for convening such a
meeting.
(ii)
An extraordinary delegates� meeting requisitioned by the Branches shall
be convened within thirty (30) days of the receipt of such request.
(iii)
The notice and agenda for an extraordinary delegates� meeting shall be
forwarded by the Honorary Secretary to all Branch Secretaries and all Management
Committee Members at least fifteen (15) days before the date fixed for the said
meeting.
(iv)
The quorum for the extraordinary delegates� meeting shall be the same
as the rules governing the triennial delegates meeting, but with the proviso
that if no quorum is present after half an hour from the time appointed for a
postponed extraordinary delegates� meeting requisitioned by the Branches, the
meeting shall be cancelled, and no extraordinary delegates� meeting shall be
requisitioned for the same purpose until after the lapse of at least six (6)
months from the date hereof.
(v)
The Honorary Secretary shall forward to all Branch Secretaries a copy of
the draft minutes of each triennial and extraordinary delegates meeting as soon
as possible after its conclusion.
RULE
XIII
ELECTION
OF DELEGATES
(1)
Members of the Association can elect and be elected triennially as branch
delegates by their respective branches and shall be re-eligible for re-election.
Each Branch shall be entitled to elect two (2) delegates for the first
fifty members or part thereof and two additional delegates for every fifty
members over and above the first members or part thereof, with the proviso that
the total number of delegates from each Branch shall not exceed six (6).
(2)
No member of the Management Committee shall be elected as a branch
delegate but shall be eligible to vote at any delegates� meeting.
(3)
The President or Vice-President acting in the capacity of President shall
have a casting vote at any meeting.
RULE
XIV
OFFICERS
FOR THE PURPOSE OF SECTION 9(b) THE SOCIETIES ACT,
1966
(1)
Three (3) officers, one of whom shall be the President of the
Association, and all of whom must be over 21 years of age, shall be appointed by
the delegates meeting for the purpose of Section 9(b) of the Societies Act, 1966
and hold office for three years. The
other two (2) officers who must be office-bearers shall be appointed at the
Triennial Delegates� meeting of the Association.
They shall have vested in them all immovable property whatsoever
belonging to the Association and shall deal with it in such manner as the
Delegates Meeting may direct. All
immovable property of the Association shall be registered in the name of the
Association.
(a)
The officers shall not deal with the property of the Association without
the consent and authority of a Delegates� Meeting.
(b)
The word �deal� means every transfer, charge, lease or other
instrument affecting any estate or interest as provided under the provisions of
Land Code, Sarawak (Cap. 81)
(2)
An Officer may be removed from office by a Delegates Meeting on the
ground that, owing to ill health, unsoundness of mind, absence from the country
or any other reason, he is unable to perform his duties or unable to do so
satisfactorily. In the event of the
death, resignation or removal of an Officer before the Triennial Delegates�
Meeting, the vacancy shall be filled by an extraordinary delegates meeting
convened for the purpose.
(3)
The Registrar of Societies shall be notified in writing of the
appointment, renewal or replacement of an Officer under this rule.
RULE
XV
FINANCES
(1)
All subscriptions, contributions and/or donations received by the
Association shall be receipted by the Treasurer, and all receipts must be
affixed with the seal of the Association and signed by the Treasurer.
(2)
The Treasurer shall be allowed to hold a sum of RM200.00 (two hundred
ringgit) as petty cash of the Association.
All petty cash in excess of RM200.00 shall be deposited into the bank
appointed by the Management Committee. The
Association�s cheques shall be signed by the Treasurer together with either
the President or Vice-President or Honorary Secretary.
The bank account shall be in the name of the Association.
(3)
All expenditures shall be paid by the Treasurer after obtaining the
confirmation from the Honorary Secretary but it shall be limited to RM500.00 at
any one time. All expenditure in
excess of RM500.00 at any one time shall requite the consent and confirmation of
the President before the payment is made. If
expenditure is more than RM1,000.00 (one thousand ringgit) at any one time,
a Management Committee meeting shall be convened to approve the payment
provided that no expenditure exceeding RM5,000.00 at any one time shall be
incurred without the prior sanction of a delegates meeting.
(4)
The property of the Association shall belong to itself, and no one has
the right to divide or utilize it for his own purpose.
(5)
As soon as possible after the end of each financial year, a statement of
income and expenditure and a balance sheet for the year shall be prepared and
audited by the Auditor/Auditors appointed under Rule XVI.
The audited accounts shall be submitted for the approval of the next
Triennial Delegates� Meeting and copies shall be made available at the
registered office/address of the Association and each Branch headquarters for
the perusal of the Association.
(6)
The financial year of the Association shall commence on 1st
July of each year.
RULE
XVI
AUDIT
(1)
One or more persons, who shall not be office bearers of the Association,
shall be appointed by the Triennial Delegates� Meeting as Honorary
Auditor/Auditors.
(2)
The Auditor/Auditors shall be required to audit the accounts of the
Association and its Branches for the year, and to prepare a report and
certificate for the Triennial Delegates� Meeting and the Triennial General
Meeting for each Branch.
They
may also be required by the President to audit the accounts of the Association
or any of its branches for any period within his/their tenure of office at any
date, and to make a report tot the Management Committee.
RULE
XVII
OUTSTATION
BRANCHES
(1)
Establishment
and Dissolution of Branches
(i)
The Management Committee may by a majority vote taken at a meeting
approve the formation of a Branch in any area wherein there are at least twenty
(20) members of the Association.
(ii)
The Management Committee may dissolve a Branch: -
(a)
if for a consecutive period of six (6) months the number of members is
below twenty (20);
(b)
if the Branch refuses to abide by the rules of the Association or the
decisions of the delegates� meeting or the Management Committee or it is in
the opinion of the Management Committee guilty of conduct detrimental to the
Association.
(iii)
A decision to dissolve a Branch shall be by a majority vote at a meeting
of the Management Committee, provided that before in paragraph (ii) subparagraph
(b) above, the Branch shall be given 30 days� notice and an opportunity to
answer the allegations against it.
(iv)
The order of dissolution shall be signed by the Honorary Secretary.
On receipt of such order the Branch aggrieved by any order of dissolution
may, by notice in writing to the Honorary Secretary within thirty-two (32) days
of its receipt, lodge an appeal,
and an extraordinary delegates� meeting shall be convened within 90 days upon
the receipt of the appeal. Notwithstanding
such appeal, the order of dissolution shall be operative until set aside, but in
such circumstances, the Management Committee may appoint among its members a
caretaker committee to deal with the affairs of the Branch pending the hearing
of the appeal.
(v)
In the event of a Branch being closed for the reason stated in paragraph
(1)(ii) subparagraph (a) of this Rule, the Management Committee shall transfer
the remaining members to the nearest Branch, and in the event of a Branch being
closed for reasons stated in paragraph (1)(ii) sub-paragraph (b) of this Rule,
the members shall cease to be members of the Association.
(vi)
It shall be the responsibility of the Branch Chairman, the Secretary and
the Treasurer of such Branch to deliver to the Honorary Secretary all the books,
records, money and other property in the possession of the Branch, together with
a statement of the accounts of the Branch, from the date of the last submission
of accounts to the date of the order of dissolution.
(vii)
If the members of a Branch decide to secede from the Association, its
office-bearers shall forthwith deliver to the Honorary Secretary all books,
records, money and other property of the Association and shall forthwith prepare
and deliver to the Honorary Secretary a statement of account as stated in
paragraph (vi) above.
(2)
Branch General Meetings
(i)
Every ordinary and life member of a Branch of the Association shall have
the right to attend, speak and vote at any general meeting of his Branch.
(ii)
The Branch triennial general meeting shall be held not later than ten
(10) days after the receipt of the preliminary notice of the triennial
delegates� meeting, so that notice of the time, date and place shall be given
and copies of agenda and statement of accounts shall be sent to members not less
than five (5) days before the meeting.
(iii)
The business of the Branch triennial general meeting shall be: -
(a)
To receive the Branch Treasurer�s report and the audited accounts of
the Branch for the previous three years;
(b)
To elect its delegates� meeting for the coming three years;
(c)
To elect a Branch Committee and to appoint Branch auditors for the coming
three years;
(d)
To deal with any other matters that may be put before it.
(iv)
A Branch extraordinary general meeting shall be convened: -
(a)
On the instructions of the Management Committee; or
(b)
Whenever the Branch Committee deems it desirable; or
(c)
At the request in writing of not fewer than ten members of the Branch,
stating the objects and reasons for such meeting.
(v)
At lease one half of the ordinary and life members of the Branch or
twice the total number of Branch Committee members, whichever is lesser must
present at any Branch general meeting for its proceedings to be valid.
(3)
Branch Committee
(i)
A Branch Committee shall have nine (9) members consisting of the
following ordinary and life members, who shall be termed the office bearers of
the Branch, and shall be elected at each Branch triennial general meeting: -
(a)
a Branch Chairman;
(b)
a Branch Vice-Chairman;
(c)
a Branch Secretary;
(d)
a Branch Assistant Secretary;
(e)
a Branch Treasurer; and
(f)
Four (4) ordinary Committee Members.
(ii)
Names for the above offices shall be proposed and seconded by members and
election will be by a simple majority vote of the members at the Branch
triennial general meeting. All the
office bearers shall be eligible for re-election.
(iii)
The duties of the Branch Committee shall be to manage the affairs of the
Branch in accordance with the Rules of the Association and the instructions of
the Management Committee and the delegates� meeting. It shall meet at least once every three (3) months; an
one-half of its members shall form a quorum.
The Branch Secretary shall forward a copy of the Minutes of each meeting
to the Honorary Secretary not later than ten (10) days after the meeting.
(4)
Duties of Branch Office Bearers
(i)
The Chairman shall during his term of office preside at all general and
committee members and shall be responsible for their proper conduct.
He shall have a casting vote and shall sign the minutes of each meeting
at the time they are approved. He
shall, in conjunction with the Treasurer, sign all cheques on behalf of the
Branch.
(ii)
The Vice-Chairman shall deputise for the Chairman during the latter�s
absence.
(iii)
The Secretary shall conduct the business of the Branch in accordance with
the Rules of the Association, and shall carry out the instruction of the general
meeting and of the Committee. He
shall be responsible for keeping the books, documents and papers except the
accounts and financial records. He
shall attend all meetings and record the proceedings.
(iv)
The Assistant Secretary shall assist the Secretary in all the
administrative work of the Branch and shall act for him in his absence.
(v)
The Treasurer shall be responsible for the finances of the Branch.
He shall keep accounts of all its financial transactions and shall be
responsible for their correctness. He
shall, in conjunction with the Chairman sign all cheques on behalf of the
Branch.
(5) Branch Funds and Accounts
(i)
All funds
accumulated at the Head Office or the Branches of the Association shall be the
common assets of the Association.
(ii)
The
triennial delegates� meeting shall decide from time to time the percentage of
donations and/or subscriptions to be held by Branches as branch funds and shall
also decide what type of expenditure shall be paid from Branch funds.
(iii)
Every Branch
Treasurer shall forward to the Association Treasurer before the 15th
of each month the donations and/or voluntary subscriptions received by the
Branch less the percentage to be retained as branch funds. The percentage shall be decided by the Association.
(iv)
The Branch
Treasurer shall also forward to the Association Treasurer before the 15th
of each month a statement of income and expenditure of the Branch for the
preceding month.
(v)
All Branch
funds shall be deposited in the name of the Branch in a bank to the approved by
the Branch Committee and the account shall be operated jointly by the Branch
Chairman and the Branch Treasurer. The
Branch Treasurer may hold a petty cash advance not exceeding Malaysian Ringgit
one hundred only (RM100.00) at any time. No expenditure exceeding Malaysian
Ringgit two hundred only (RM200.00) at any one time shall be incurred by a
Branch Treasurer without the prior sanction of the Branch Committee and no
expenditure exceeding RM1,000.00 at any one time shall be incurred without the
sanction of a general meeting of the branch.
(vi)
All monies,
books, and other property of the Association held by any Branch which is being
dissolved shall be forwarded without delay by the Branch Secretary to the
Honorary Secretary together with a statement of accounts as stated in Rule XVII
paragraph (1) sub-paragraph (vi) and (vii) aforementioned.
(6) General Provisions Relating to Branches
(i)
Where no special provisions has been made in these Rules for any matter
relating to the management of the affairs of the Branches of the Association,
the relevant rule relating to the management of the headquarters organization
shall be followed in so far as it is applicable.
(ii)
The delegates� meeting and the Management Committee may give
instructions to the general meeting or Committee of any Branch regarding the
management of its affairs.
RULE
XVIII
PROHIBITIONS
(1)
All members of the Management and Branch Committees and every officer
performing executive functions in the Association and its Branches shall be
Malaysian citizens.
(2)
The Association prohibits anyone to do any personal matters in the name
of the Association.
(3)
Gambling of any kind, whether for stakes or not is forbidden in the
Association. The introduction of
material for gambling or consumption of controlled drugs and of bad characters
into the Association is prohibited.
(4)
The funds of the Association shall not be used to pay fines of members
who have been convicted in court.
(5)
The funds of the Association shall not attempt to restrict or in any
other manner interfere with trade or prices or engage in trade union activity as
defined in any written law relating to trade union for the time being in force
in Malaysia.
(6)
The Association is prohibited from having affiliation outside Malaysia.
(7)
The Association shall not indulge in any political activity or allow its
fund and/or premises to be used for political purposes.
(8)
Any student or University College shall not be admitted as a member of
the Association unless he has obtained prior written permission from the
Vice-Chancellor of the University concerned.
(9)
No person shall hold office in the Association or become an advisor or
employee of the Association if he is disqualified under Section 9A of the
Societies Act 1966.
(10)
All money and profit accruing to the Association from participation in
any business or investment shall be applied solely towards the furtherance
promotion and execution of the objects of the Association and no portion thereof
shall be paid by way of dividend, bonus
or profit to any member of the Association provided that nothing herein
expressed or contained shall prevent the payment in good faith of remuneration
or expenses or both to any officer or servant of the Association or to any
member of the Association or other person for services actually rendered by him
or them to the Association.
(11)
No benefit as defined under Section 2 of the Societies Act, 1966 shall be
payable to any of its members.
RULE
XIX
AMENDMENT
TO RULES
Amendment
to these rules shall not be made except where they are being passed by
two-thirds majority of the delegates present at the Extraordinary Delegates
Meeting or Triennial Delegates Meeting, and they shall be effective from the
date of approval by the Registrar of Societies.
RULE
XX
DISSOLUTION
(1)
The Association shall not be dissolved except with the consent of not
less than 60% (sixty percent) of the total delegates of the Association at a
Delegates Meeting convened for that purpose.
(2)
In the event of the Association being dissolved as provided above, all
debts and liabilities legally incurred on behalf of the Association shall be
fully discharged and the remaining funds will be decided at the Delegates�
Meeting.
(3)
Notice of dissolution shall be given within seven (7) days of the
dissolution to the Registrar of Societies.
signed
by
(Philip
Ong Liang Kui) President
(Raymond
Lim Guan Teck) Secretary
In
the event of any error in the above document, the original approved copy of the
Rules & Constitution shall prevail. |