| CONSTITUTION |
| 3. The Executive Committee of the Association shall consist of the Honorary Chairperson, Honorary Vice-chairperson, Honorary General Secretary, Honorary Financial Secretary, Honorary Activities Secretary, Honorary Academic Secretary, Honorary Publication Secretary, Honorary Publicity Secretary and Honorary External Secretary. 4. The Executive Committee of the Association shall be elected at each Annual General Meeting, and can hold office for one session year only. 5. No more than 4 members of the out-going Executive Committee including the Chairperson shall be permitted to hold office again in the Executive Committee of a new consecutive session. 6. The Executive Committee may appoint sub-committee and delegate power to them. Each sub-committee shall include at least one member of the Executive Committee. 7. The Executive Committee may invite Honorary Advisor(s) for the current sessions. The Honorary Advisor(s) may attend all General Meetings with full speaking rights and to give advice on all matters concerning the Association. 8. The out-going Chairperson of the Executive Committee should not be permitted to hold office as Chairperson or Vice-chairperson in the Executive Committee in new consecutive session. ARTICLE 7 �V DUTIES OF OFFICIALS: 1. The Chairperson shall : a) Preside at all Executive Committee Meetings and General Meetings of the Association; b) Represent the Association in all its affairs; c) Prepare agenda for all Executive Committee Meetings and General Meetings of the Association. 2. The Vice-chairperson shall assist the chairperson��s duties in al his/her duties and shall be exco-Office Chairperson of the Executive Committee in the absence of the Chairperson. 3. The Honorary General Secretary shall: a) deal with and keep record of all correspondence on behalf of the Association; b) keep minutes of all meetings of the Association; c) present an annual report of the Association at the Annual General Meeting. 4. The Honorary Financial Secretary shall: a) deal with financial work, preside at all meetings of the sub-committee concerning fund-raising and keep accounts, records and assets of the Association; b) advise the Executive Committee and sub-committee on all financial matters of the Association. c) Present an annual financial report of the Association at the Annual General Meeting. 5. The Honorary Activities Secretary shall be responsible for the organization of: a) the exhibitions (if any); b) all social functions of the Association. 6. The Honorary Publication Secretary shall be responsible for all publication work of the Association. 7. The Honorary Publicity Secretary shall responsible for all publicity work of the Association. |
| 8. The Honorary Academic Secretary shall assist the Honorary Activities Secretary to organize the exhibition and be responsible for all other academic functions of the Association. 9. The Honorary External Secretary shall be responsible for the external affairs of the Association, including the correspondence with the sponsors. ARTICLE 8 �V FINANCE: 1. The financial sources come from the membership registration fees, the credit balance of an annual fund raising campaign which is organized by the Association, and any donations from outside bodies. 2. The finance of the Association shall be used on the activities of the Association only. 3. The financial balance of the Association shall be deal with session by session. Any debts or liabilities of the Association shall be the sole responsibility of the Executive Committee and sub-committee of the Association of the term during which the debts or liability were incurred. 4. If the financial balance of a year exceeds HK$1000 (Hong Kong Dollar One Thousand), 20%(Twenty Percent) of it shall go to the ��Emergence Fund�� only in case of emergence and by the common assent of the whole Executive Committee. ARTICLE 9 �V GENERAL MEETING: 1. General Term: a) Each member shall represent by one vote at all General Meetings. b) The decision of the General Meeting shall be based on a simple majority vote except where Article 12 or 13 is in application. c) A notification period of at least seven calendar days shall be given prior to all the General Meeting. 2. Annual General Meeting: a) The Annual General Meeting of the Association shall be held within October 18- 31 of each year. b) School representative of the out-going and on-coming session shall present the General Meeting. c) The Annual Meeting shall: i) Receive and adopt the annual report and the annual financial report from Honorary General Secretary and the Honorary Financial Secretary. ii) Elect the Executive Committee when the new session is abortive, then an Extraordinary General Meeting will be called within three weeks for the second election. iii) Dismiss the Executive Committee of the past session in the session. iv) Discuss any other businesses and vote for any other motion. Fifty percent of all members shall form the quorum at the Annual General Meeting. If the Annual General Meeting is abortive, then another Annual General meeting will be called within three weeks. 3. Extraordinary General Meeting: a) The Association shall hold an Extraordinary Meeting at the discretion of the Executive Committee, or upon a written request of not less than twenty percent of the members. b) The Association shall hold an Extraordinary Meeting when there are at least 40% members present the quorum. ARTICLE 10 �V EXECUTIVE COMMITTEE MEETING: 1. The Executive Committee of the Association shall hold all meetings at least bimonthly. |