Jaws Shortcuts for
Powerpoint
Run a slide show presentation
Shortcuts
You can use the following
shortcut keys while running your slide show presentation in
full-screen mode.
- N, ENTER, PAGE DOWN, RIGHT
ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse) Perform the
next animation or advance to the next slide
- P, PAGE UP, LEFT ARROW, UP
ARROW, or BACKSPACE Perform the previous animation or return
to the previous slide
- number+ENTER Go to slide number
- B or PERIOD Display a black screen, or
return to the slide show from a black screen
- W or COMMA Display a white screen, or
return to the slide show from a white screen
- S or PLUS SIGN Stop or restart
an automatic slide show
- ESC, CTRL+BREAK, or HYPHEN End a slide show
Create and edit presentations Shortcuts
-
CTRL+N.
Create a new presentation
-
CTRL+M. Insert a new slide
-
CTRL+D. Make a copy of the selected
slide
-
CTRL+O.
Open a presentation
-
CTRL+W. Close a presentation
-
CTRL+P.
Print a presentation
-
CTRL+S.
Save a presentation
-
F5. Run a
presentation
-
ALT+F4. Quit PowerPoint
-
CTRL+F.
Find text
-
CTRL+H. Replace text
-
CTRL+K.
Insert a hyperlink
-
F7.
Check spelling
-
ESC. Cancel a menu or
dialog box action
-
CTRL+Z. Undo an action
-
CTRL+Y.
Redo or repeat an action
-
SHIFT+F4. To repeat the last Find action
Note
If pressing F6 doesn't display the task pane you want, try pressing
ALT to place focus on the menu bar, and then pressing CTRL+TAB to
move to the task pane.
-
SHIFT+F6
Move to a pane from another
pane in the program window (counterclockwise direction)
-
CTRL+F6
When more than one window is
open, switch to the next window
-
CTRL+SHIFT+F6
Switch to the previous window
-
CTRL+F9
Minimize a window to an icon
(works only for some Microsoft Office programs)
-
CTRL+F10
Maximize or restore a selected
window
Work in an outline
-
alt+shift+left
arrow promote a paragraph
-
alt+shift+right arrow
demote a paragraph
-
alt+shift+up arrow
move selected paragraphs up
-
alt+shift+down arrow
move selected paragraphs down
-
alt+shift+1
show heading level 1
-
alt+shift+plus sign
expand text below a heading
-
alt+shift+minus sign
collapse text below a heading
-
alt+shift+a
show all or collapse all text
or headings
-
slash (/) on the numeric keypad turn
character formatting on or off
Navigation Shortcuts
|
|
Switch panes in
Normal view |
F6 |
|
Switch panes in
Normal view in reverse order |
SHIFT+F6 |
|
Next Object |
TAB |
|
Prior Object |
SHIFT+TAB |
|
Up a Level |
ESC |
|
Prior Slide |
PAGE UP |
|
Next Slide |
PAGE DOWN |
|
Reading |
|
Say Next Screen |
CTRL+PAGE DOWN |
|
Say Prior Screen |
CTRL+PAGE UP |
|
Retreat Slide
Show |
BACKSPACE |
|
Read table column
by column |
CTRL+SHIFT+C |
|
Read table row by
row (PowerPoint 2000 only) |
CTRL+SHIFT+R |
|
Read notes in
Normal or Slide Show view |
CTRL+SHIFT+N |
|
Information |
|
Say Font |
INSERT+F |
|
Say object
dimensions and location |
CTRL+SHIFT+D |
|
Say PowerPoint
version |
CTRL+INSERT+V |
|
Say selected
object |
INSERT+SHIFT+DOWN
ARROW |
|
Say shape
animation information |
CTRL+SHIFT+A |
|
Say slide
information |
CTRL+SHIFT+S |
|
Say status bar
information |
INSERT+DELETE |
|
Read spell check
dialog |
INSERT+F7 |
|
Up one level in
Save as or Open dialogs |
ALT+1 |
|
Back to previous
folder in Save as or Open dialog boxes |
ALT+2 |
|
|
|
Creating a
Powerpoint Presentation - an exercise
using Jaws Screen Reader
Open Powerpoint, Start,
Programs, Microsoft Office, Microsoft Powerpoint.
The first slide of your
presentation will be automatically inserted - as it is your first
slide it will be A Title Slide is which is normally used to
introduce the presentation. Title slides consist of one
title placeholder and a sub-title placeholder.
Layout of Powerpoint
Screen
Familiarise yourself with the layout of the screen. Pressing F6
will move you through the panes and toolbars.
Original View:
Slide view. Your cursor will be placed in the first placeholder.
You can type straight away and then press Control Tab to move to the
next placeholder. If you return to this view from any other view
you may need to press Tab to activate the placeholder again.
Second View: Task
Pane on the right, which will change its options to either Layout,
Design Templates, or Animations plus some others, depending on what
you have chosen,
Third: Notes
mode. This is for writing speaker notes which will be explained
later and sits below the slide view.
Fourth toggle:
outline/slide mode pane on the left side of the screen. If using
this method to insert text you will need to be in outline mode. To
toggle between Slide mode and Outline mode press Control Shift Tab.
If
you keep pressing F6 it will go through all these modes again.
Preferred
Method for working in Powerpoint when
using a keyboard is Slide view only without notes and outline view
to make it simpler.
To make this the default
view, Press Alt, T for Tools, then Options, Control Tab to View,
tab down to the option: Default View, Open all documents using this
view. Arrow down the drop down list and choose: Normal Slide View
only. Press Spacebar to select then press Enter. All future
powerpoint presentations will start with only the Slide View
option. However, the task panes will reappear when you need to
make choices, so you will need to press F6 occasionally to make
selections. It is best to use F6 to move to the Task Pane and Shift
F6 to return to the slide view. If you press F6 twice it will open
up the Notes and Outline view again.
Creating a new
presentation from Beginning: Practice Exercise 1.
Create a new presentation. Control N.
Type Powerpoint Exercise No 1 – this will be inserted into
a text placeholder in the first title slide.
- Press Ctrl Enter
to move into the sub-title placeholder and type your name.
- You have now finished
the first slide (title slide)
- Now is a good time to
save your presentation as Powerpoint Exercise No 1.
- Control S.
Note: If you press
Ctrl and Enter too many times it can also give you a new slide which
you may not want at the time. If this happens just press Ctrl Z to
undo last action.
Bulleted Slide
In the following example you
are going to insert a bulleted layout slide with three levels of
bullets under the heading Education.
-
Press Ctrl M to insert a
new slide. It will automatically insert a bulleted layout slide
(This is the default for all new slides except the first). It has
a title placeholder and a bulleted text placeholder. Your cursor
will automatically be in the title placeholder.
-
Type: Education –
Bulleted Text Example
-
Press Ctrl Enter to move
to next placeholder
-
Type Primary School (this is a
Level 1
bullet point)
-
Press Enter to move to
next line.
-
Then press Tab key
to demote the next point (down to a lower level – ie level
2)
-
Type Private, (
which is a level 2 bullet point)press Enter
-
Type Public, (also
a level 2 bullet point)
-
Press Enter first, Then
press Shift Tab to promote the bullet point up one
level – ie ( back to level 1)
Note: Pressing Enter will
take you to the next line on the same level. If you want to change
the level you have to press Tab to move to the right (ie down a
level) or Shift Tab to move to the left or up one level
-
Type Secondary,
(first level bullet) press Enter
-
Press Tab to move
to second level bullet, Type Private, press Enter
-
Type Public (still
a second level bullet), press Enter.,
-
Then to demote even
further to a 3rd level bullet Press Tab, type Selective, press Enter
-
Type Comprehensive,
press Enter.
-
Now to promote back to a
level 1 bullet press Shift Tab twice. Type Tertiary.
-
Save the changes to your
presentation. You now have two slides in your presentation.
As the text in these bullets
is quite short, it may look better if the placeholder was indented a
bit to make it more horizontally centred.
-
Press the Shortcut menu
(ie right click) button on the keyboard which is left of the Right
Ctrl key and below the Right Shift key.
-
Press up arrow twice to
select the Format Placeholder dialog box. Press Enter.
-
Press Ctrl Tab to move
the tabbed section called Position. Press Tab once to reach
the horizontal positioning of the placeholder. Type 6 – this will
mean the placeholder will be positioned 6 cm from left of slide.
Press Enter.
-
Press Ctrl S to save your
changes again.
-
Note: The
placeholder will move more over to the centre of the slide.
Although it may look as if it overlaps over the edge of the slide,
this will not matter in the presentation.
Practise creating
Bulleted Slide
-
·
To practise creating a
bulleted slide press Ctrl M to create a new slide.
-
·
Type in the Title
placeholder: Database Objects
-
·
Press Ctrl and Enter to
move to the bulleted text placeholder
-
·
Type the following
text: The Database program consists of 4 basic elements:
-
·
(text finished), Press
Enter
-
·
Press Tab to move to a
second level point and type: Data Tables to store data
press Enter.
-
·
Type:
Forms to enter
data. Press Enter
-
·
Type:
Queries to
filter data. Press Enter
-
·
Type:
Reports to
print data
-
·
Change the position of
the bulleted text placeholder by pressing the shortcut key,
selecting Format Placeholder, ctrl Tab across to position, type 4 to
move the placeholder 4cm from left margin.
-
·
Save the presentation.
Clipart
-
·
Press Ctrl M to insert a
new slide.
-
·
Note: This will insert
another bulleted slide. However it may be good to have a graphic on
the side. You need to change the layout of the slide to one that
accommodates a graphic. You can choose one that has the graphic on
the left or one on the right.
-
·
Press Alt O, then L to
access the Slide Layout options. Press down arrow to move through
the options. Pressing down-arrow several times will take you to the
Slide Layout called Title, Text and Content. Press Spacebar to
select this. Press F6 to take you back to the Slide view. Type the
Title: Inserting Clipart.
-
·
Press Ctrl Enter to move
to the next placeholder.
-
·
Type the words:
There are two ways of inserting graphics: Press Enter
-
·
Press Tab to move to
level 2 bullet point:
-
·
Type as clipart from
the Clipart Gallery Press Enter
-
·
Type: or inserting a
graphic file saved on your floppy, CD or hard drive.
-
·
You have now completed
the text in the text placeholder which is placed on the left side of
the slide and is sized to allow room for an object on the right
side.
-
·
Press Ctrl and Enter to
move you to the content placeholder.
-
·
To now insert a graphic
from Clipart Gallery. Press Alt I, type P, press Enter to bring up
the Clipart Gallery in the Task pane. Type the keyword for a
picture (an appropriate picture here would be a picture of a
presentation – so type presentation). Press Enter. Allow a minute
for the computer to find relevant pictures. Arrow down and press
spacebar to select one of the graphics presented.
-
·
Note: It is also possible
to insert graphics which are not clipart and saved either on your
floppy or hard drive, by clicking on Insert, Picture, from File,
locating the folder where your graphic is stored, selecting the name
of the graphic file and click OK
Practise creating a Text
and Clipart Slide
-
·
Create a new slide – Ctrl
M. Press F6 to move to the Layout task pane.
-
·
Change the layout to
Title, Content, Text. Which places the picture on the left side.
-
·
Press Shift F6 to take
you back to Slide View, Press Tab to move to title placeholder.
-
·
Type:
Graphic Types.
Press Ctrl and Enter twice. Once will move you to the Content
placeholder and the second time to move you to the text placeholder.
-
·
Type: Bitmap Graphics
with millions of colours. Press Enter
-
·
Type: Vector Graphics
limited to 256 colours.
-
·
Press Alt I, then type P
for picture, press Enter to select Clipart gallery.
-
·
Type a keyword – for the
sake of this exercise we will use painting. Press Enter and wait
for the computer to find pictures relevant to the keyword. Arrow
down and select one by pressing spacebar.
-
·
Press Ctrl S to save the
presentation.
Changing the appearance
of the slides
-
·
Create a new bulleted
slide by pressing Ctrl M.
-
·
Type Background
Options.
-
·
Press Ctrl Enter to move
to the bulleted text placeholder.
-
·
Type Experiment with:
Press Enter.
-
·
Press Tab to move one
level down (or to the right)
-
·
Type: Moving between
Slides. Press Enter.
-
·
Type: Changing Design
Templates – applicable to all slides. Press Enter
-
·
.Type: Changing the
Layout of slides.
-
·
You have now finished
entering the text for the slide.
Moving between Slides and
panes:
·
You should now have 6
slides. Move between slides by pressing Page up/Page down key.
When you do this the cursor will temporarily disappear. Using the
Page down key return to slide no 2. Press Tab to move to Title
placeholder, press Tab to move to bulleted text. Press Spacebar to
activate the cursor at the end of the placeholder.
·
Applying or
Changing a Design Template: Design
templates give a matching colour coordinated background and text
scheme to all slides. These often include some background graphics.
·
Press Alt O, and then
type D twice to access Slide Design Templates. Press down arrow
until you reach a design you think you may like. (Note sometimes it
is necessary to press TAB first and then arrow down.) Press Spacebar
to select a design. The design template will be applied to all of
the four slides. You can change your design at any time.
Changing the Layout of a
Slide
Press Alt O, then L to
access the Slide Layout options. Press down arrow to move through
the options. Check out the options available. For this exercise
choose Slide Layout called Title, content and text. (around the
middle of the options) Press Spacebar to select this. The text
placeholder will automatically resize to allow for a new object to
be inserted and the text you typed will possibly get smaller.
Now that you have a space on
the left hand side for an object, you can insert a picture
Insert a picture from
Clipart Gallery as you did for previous slide by pressing Alt I,
type P, press Enter to bring up the Clipart Gallery in the Task
pane. Type the keyword (audience) for a picture. Press Enter.
Allow a minute for the computer to find relevant pictures. Arrow
down and press spacebar to select one of the graphics presented.
Save your changes
Adding Animations to the
slides
-
You now have 6 slides.
To activate the slide show press F5.
-
Press Page down to move
through the slides. Page up moves you back up one.
-
Press Esc to get out of
slide show mode.
-
As there are no
animations all text will come in at the same time on each slide. To
make it that each sentence comes in separately and each slide comes
in with some movement, you need to add animation.
-
Press Alt D then type C
to change the task pane to animations.
-
You may need to press Tab
first to get to the animation schemes, arrow down through the
selection. Press Spacebar to select one, then tab down to the
command button Apply to All Slides and press Enter to apply
it to all of the slides rather than just the active one.
-
Press F5 again to run the
slide show. You will now need to press Page down to activate each
new bullet point or heading.
-
You can also set the
animations to run automatically which will be covered later.