DRAFT Quick Reference Guide and Tutorial for Screen Reading with Jaws,
prepared by Maeve May.

Follow the links for specific Topics using Jaws and Windows Shortcuts and Notes for Jaws users.

Outlook Calendar Shortcuts and Notes for Jaws screen Reader

Calendar Shortcuts

Control N. Creates a new appointment only when in Calendar

Control Shift A. Create a new appointment when anywhere else in Outlook.

Insert Tab. read the current week or month if not specified

Alt W. switch to weeks view if using Outlook default views

Alt M. switch to months view if using Outlook default views

Alt Y. Switch to Days view if using Outlook default views.

Alt O. Open an appointment when reminder comes up

Insert+Windows Key+R. When Outlook displays a reminder for a scheduled appointment, you can use this command to move to the reminder window.

Alt S. Snooze when reminder comes up

Alt D. Dismiss when reminder comes up

Alt+Ctrl+Shift+Z. If JAWS does not read time slots or appointments in the calendar, use this command to retrain JAWS to properly recognize the selection highlight. Only works in Day view.

Alt Control Shift M. Read MSAA Information use If information for the currently selected item is abbreviated or not read in full, perform this command. MSAA (Microsoft Active Accessibility) provides more details to JAWS so that the information can be read in full.

Alt Shift 7. Selects the Reminder Sound button in the Task folder that opens the Reminder Sound dialog where you can attach a sound to a reminder.

CtrL+Tab Or F6. Move between Calendar, TaskPad, and the Folder List. Outlook.

Instructions for Calendar 2003

In Outlook press Control Y for the Folder List. Arrow down and select Calendar.
Press Alt plus V for ways of viewing the calendar. Arrow down to view either one day at a time, one Week at a time, or one Month at a time. Or Alt Y for weekly, Alt W for weekly and Alt M for monthly
In Weekly view, Control Tab or F6 moves the focus from the folder list to the calendar and Task list.
Press Insert + Tab to read the current week or month if not specified.
To move through the days/weeks/or months while in any view press arrow keys.- right or left arrow moves through days in Month view, up and down arrow moves through weeks in Month view.
Press Tab to move through appointments
To move one Month or one week forward press Ctrl Page Down
To move back one month or one week press Ctrl Page Up.
To make an appointment anywhere in Outlook press Ctrl shift A or Control N when in Calendar.
1. Press Tab to move through the appointment dialog box.
2. Options: Check the All Day event by clicking on spacebar. This will not allow you to make any other appointments on that day.
3. Press spacebar on the Reminder checkbox press tab and select an option when you want to be reminded about the appointment using Alt A.
When finished press Alt S to save the appointment and close the dialog box.
To view appointments arrow down to day press tab to view the time and subject of the appointments.
To check details of an appointment press enter when jaws reads the appointment.
To delete an appointment press Ctrl D when in the Appointment dialog box.
When the reminder comes in, it will make a chimes sound. If not already in the correct program you may need to press Alt Tab to move to the reminder box. or Insert Windows key and R.
Arrow down between the reminders, Press Alt O to open and view the details about the appointment. Press Alt S to snooze which means it will remind you again in 5 minutes. Press Alt D to Dismiss, which will cancel the reminder.

Jaws has some problems in Versions earlier than MS Outlook 2003 reading dates in Calendar. The following suggestions from Qantum Technology allow for easier reading of calendar for these older versions and even for Outlook 2003.

The Outlook Calendar provides a number of default views for displaying the appointments for a single day, a week or month. None of these views are particularly easy to use with the keyboard and can be quite confusing to navigate.

To use the Outlook Calendar with the keyboard and with adaptive technologies such as JAWS it is recommended that you create a number of table-based views to list the appointments. The following instructions explain how to do this:

· Create the following custom views: Today, Tomorrow, Next week, This week, Next month, This month. These custom views are used rather than the views that are provided in Outlook.

· To create a custom view:

Press Alt and V for View, Select Current View, then Define Views and select the command New.
Enter the appropriate view name here, eg. This week
When prompted for the type of view, select Table and then select the OK by pressing Enter.
On the View Summary dialog select the Fields button. This will allow for selection of the appropriate columns. Remove all fields so that only Start, End and Subject (possibly Location) (in this order) are remaining. It is possible to move the fields up and down to change the order by pressing tab to that option. Select the OK button.
From the View Summary dialog, select the Filter button. On the filter screen, choose the Time combo box and select Starts. Press TAB to go to the next combo box and choose the appropriate start time. If this is the "Next Week" view then "next week" would be chosen from this combo box. Select the OK button.

Select the OK button to close the View Summary dialog. Select Apply View from the Define Views dialog.
The column headings and formatting for views can be changed using View menu, Current View, Format Columns.
For the “Today” and “Tomorrow” views, change the date format for the Start field to only show the time, eg. 1.30. For all other views, change the date format for the Start field to show the full day, date and time. The End field for all views should only show the time.

When you open the calendar it is displayed using the same view that was used that last time you accessed the calendar.

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