Meeting
of the Forbes Arts & Culture Working Group
Wednesday 5 October 2005, held at the Forbes Town Library
ATTENDANCE:
Denise Sheridan-Smith, Juliet Hodder, Siân Dyce, Graeme Miller
(Chair, Community Development Committee, Forbes Shire Council),
Kylie Grayson (part)
APOLOGIES:
Merrill Findlay
Keith Rawsthorne
Bill Stevenson
Meeting
convened by Juliet Hodder.
1. ACCEPTANCE OF PREVIOUS MINUTES
Acceptance
of the last minutes as a true account of the last meeting of the
Working Group.
Moved:
Kylie Grayson
Seconded: Siân Dyce
Carried
2. REVIEW OF ACTON ITEMS
2.1
Carried over from September 2005 minutes – Action Item 2:
Peter Smith to be contacted regarding the use of the Town Library.
2.2 Carried over from September 2005 minutes – Action Item
9: Chelsea Ridley to be contacted re: upcoming events and youth
surveys.
2.3 Carried over from September 2005 minutes – Action Item
10: Future Trends Analysis – on-going but low priority.
2.4 Carried over from September 2005 minutes – Action Item
11: Supply copies of Cultural planning Guides for Local Government
at November meeting.
2.5 Carried over from September 2005 minutes – Action Item
12: Produce Master SWOT analysis document for November meeting.
3.
GENERAL BUSINESS
3.1
Group discussion regarding the Forbes Shire Council’s Social
Plan.
Action
5/10/05:01: Graeme Miller to obtain copy of Social Plan.
3.2
Discussion on Council’s committees and sub-committees.
Action
5/10/05:02: Graeme Miller to obtain copy of Forbes Shire Council’s
committee organisational chart.
3.3 Juliet Hodder informed the Group that the Forbes Shire Council
has approved a budget of $500 annually towards the running costs
of the Group. Graeme Miller advised that receipts should be submitted
back to Council through the Heritage Committee. Costs for photocopying
minutes are not included in the $500 grant and can be undertaken
at the Council’s offices as required.
3.4
Siân Dyce advised the Group that this will be her last meeting
before relocating to Sydney. Kylie Grayson advised that we will
be losing Jo Eskine in December when she relocates to Bourke. The
Group expressed their thanks to Siân for her involvement over
of the past year.
Kylie
Grayson suggested that the Group actively recruit new members to
the Group.
4. SURVEY
4.1
Juliet Hodder advised that Merrill Findlay had been in contact from
Melbourne and has arranged for three RMIT post-graduate students
to undertake the analysis of the raw data as part of their coursework.
The student’s have entitled the project as ‘Project
Forbes’.
Action
5/10/05:03: Kylie Grayson to speak to Merrill Findlay about what
form the survey analysis will take and confirm timeline for analysis
and report back at next meeting.
4.2
Juliet Hodder suggested the Group undertaken further analysis of
the raw demographic data to highlight trends in the responses. Kylie
Grayson said it was apparent at this initial stage that we do not
have the responses form required in the under-40 age group.
Action
5/10/05:04: Juliet Hodder and Kylie Grayson to review demographic
data and supply overview for next meeting.
4.3
Kylie Grayson advised that Sue-Ann Nixon may still have some collected
surveys.
Action
5/10/05:05: Juliet Hodder to contact Sue-Ann to collect any outstanding
surveys.
4.4
As a collective the Group decided that any future community consultation
should be conducted using the existing survey to ensure continuity
of responses from a qualitative analysis perspective.
4.5
Denise Sheridan-Smith suggested the Group have a presence at the
forthcoming Relay for Life and take the opportunity to interview
people in a one-on-one situation.
Action
5/10/05:06: Kylie Grayson to contact organizers of the Relay to
gain permission to canvas responses.
4.6 The Group further discussed the proposed one-on-one street conversations
.
Kylie
Grayson reported on a conversation with Matthew Teale at Forbes
Shire Council regarding applying for Council approval to position
a table on a public street. The Group needs to complete a the Council’s
Section 68 application form, and advise local shop owner. Public
liability insurance can be arranged through Council.
Graham Miller suggested that we confirm the public liability insurance
coverage with Council before submitting the application 68 and confirming
a date. The Group agreed to aim for the end of November for the
conversations.
Kylie
Grayson advised that this timing would coincide with the P&D’s
Christmas Promotion draws starting the first week of December.
Action
5/10/05:07: Kylie Grayson to collect application for the next meeting
and contact Kylie Duggan, Forbes Shire Council, regarding public
liability insurance.
4.7 Denise Sheridan-Smith suggested that we create a clear sign
for the street stall, this to be discussed further at the November
meeting.
5. PROGRESS REPORT – CULTURAL PLAN
5.1
Further discussion on the development of the Plan and a suggestion
that the Group reviews other cultural plans from the point of view
of formatting and content.
Siân
Dyce reminded the Group that early in the process the Group had
undertaken not to copy another plan and that our cultural plan should
be unique to Forbes. The Group agreed that reviewing other plans
could be useful so we didn’t unnecessarily “reinvent
the wheel” whilst still being unique to Forbes.
Action
5/10/05:08: Juliet Hodder and Kylie Grayson to review other cultural
plans against the new guidelines.
5.2
Juliet Hodder suggested that in the coming months we approached
other community groups for their contribution to the plan (for example
a 5 year objectives etc).
6. NEXT MEETING DATE
Monday
7 November 2005
Venue: Forbes Town Library.
Meeting
closed: 7:05pm.
Minutes by Juliet Hodder, Siân Dyce, Kylie Grayson
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