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(Revised Edition 2000)

We, the students behind the Computer Engineering Students’ Society (CoESS), University of the East chapter, ask the help of the Almighty, in order to build an organization that shall strive and function as a uniting force among the Computer Engineering Students by providing technological knowledge and enhancing leadership skills among members so that they would become assets of the University and of the society.

SECTION 1. The name of the organization shall be the Computer Engineering Students’ Society (CoESS).

SECTION 2. This organization shall hold office at the College of Engineering Building at the University of the East, Caloocan Campus.

SECTION 3. The organization shall adopt its official logo.

ARTICLE V
DUTIES AND OBLIGATIONS



SECTION 1. All members shall have the duty to: Exercise his/her rights responsibly; Uphold, honor and defend the constitution and by-laws of the organization; Abide by the rules and regulation or policies approved by the organization; Meet the financial obligations and other duties and responsibilities that may be required for them; Perform all duties and all responsibilities entrusted to him/her by the organization with utmost honesty and sincerity and with the best his/her ability; Give his/her suggestions and his/her talents for the improvement and development of the organization; Take good care of all the properties of the organization; Attend and be punctual in all regular and special meetings, activities of the organization; Participate in all activities planned by the organization.

 

ARTICLE VI
ADVISER(S)


SECTION 1. Senior Adviser: He/she must be a regular faculty member of the Computer Engineering Department. He/she will be recommended to the Computer Engineering Chairperson by the Executive Body of the organization. He/she will assume office for one (1) curriculum year and shall take full action concerning disciplinary action, suspension imposed on the Executive Officers.

SECTION 2. A Junior adviser, which must be a faculty member of the Computer Engineering Department, may be recommended through the discretion of the Executive Body and the Senior Adviser.

SECTION 3. The appointed Junior Adviser will assume office for one (1) curriculum year and may be recommended in the same position in the next curriculum year by the Executive Body.

 

ARTICLE VII
GOVERNING BODIES



SECTION 1. The Assembly The Assembly shall be composed of all accredited members of the organization. The Assembly shall have the sole power to elect the members of the Executive Body. The Assembly shall convene yearly in a general meeting, which will be held at any place and time designated by the Executive Officers.

SECTION 2. The Officers The officers shall be composed of elected Executive Officers and appointed Chairmen and Co-Chairmen of the permanent committees.

 

ARTICLE VIII
PERMANENT COMMITTEES


SECTION 1. The Permanent Committees shall consist: Research and Development Committee. Education Committee. Human Resources Committee. Grievances and Information Committee. Sports Committee. Ways and Means Committee.

SECTION 2. Each Committee shall have a Chairman and a Co-Chairman, which shall be appointed by the Executive Body.

SECTION 3. The members of the organization shall have the right to choose from any of these permanent committees stated in Section 1 of this Article.

SECTION 4. Each committee shall meet upon call of its Chairman.

SECTION 5. A majority of the members of a committee shall constitute a quorum.

 

ARTICLE IX
COMMITTEE ON ELECTION



SECTION 1. The Committee on Election shall: Be composed of three (3) members of the organization from any year level. Be appointed by the Executive Officers. Take charge for the preparation for the election of the members of the Executive Body. Verify the qualifications of the candidates for the election of officers. Settle election disputes such as election frauds and occurrence of equal number of votes within twenty-four (24) hours after the day of the election. Count the votes cast and proclaim the duly elected Executive Officers.

SECTION 2. The members of the committee will choose a chairperson. SECTION 3. The decision of the Committee on Election shall be final, executory and biding upon all.

 

ARTICLE X
ELECTION



SECTION 1. The election of the Executive Officers shall be held annually on the second week of the month of February.

 

ARTICLE XI
THE EXECUTIVE OFFICERS



SECTION 1. Number of Officers - Subject to this constitution, the organization shall be managed by the Executive Officers which will be composed of fourteen (14) members, all of whom are to be elected by the assembly for a term of one (1) year.

SECTION 2. Election and Term of Officers - The Executive Officers shall be elected by the assembly through secret ballot. They shall hold office for one (1) curriculum year or until their successors shall have been elected and qualified.

SECTION 3. Vacancies - In case of vacancy due to resignation or any other cause, of any of the officers, the Executive Officers are empowered and authorized to designate successors from among the qualified members of the organization.

SECTION 4. The newly elected and qualified set of Executive Officers shall meet within one (1) week immediately following the annual election and shall continue to hold office meeting regularly after the term of the current set of officers. However, special sessions may be called by the President or two-thirds (2/3) of the members of the Executive Body.

 

ARTICLE XII
MEETINGS



SECTION 1. The executive officers shall hold regular meetings every last Monday of the month.

SECTION 2. The President or the two-thirds (2/3) of the member of the Executive Body can call special sessions any time.

 

ARTICLE XIII
POWERS AND DUTIES
OF THE EXECUTIVE OFFICERS



SECTION 1. The Executive President - Acts as the President of the organization, supervises the activities of the permanent committees, gives advise and will be the one to handle committee who lacks competent members. He/she will be elected by the members of the organization. He/she must be a Senior Computer Engineering Student and must have atleast one (1) year service as a member of the organization.

SECTION 2. The Executive Vice-Presidents – [Internal Affair] He/she will handle matters within the university concerning the whole organization. In the absence of the Executive President, he/she will act as the President. He/she can handle committee assigned by the Executive Officers. [External Affairs] He/she will be the representative of the organization concerning external matters. He/she can handle committee assigned by the Executive Officers. He/she will be elected by the members of the organization. He/she must be a Senior Computer Engineering Student and must have atleast one (1) year service as a member of the organization.

SECTION 3. The Executive Secretary - He/she will handle matters concerning the whole organization in the absence of the President and Vice-Presidents. He/she will keep records and important documents concerning the organization and will announce meetings set by the President or one of the Vice Presidents or two-thirds (2/3) of the members of the Executive Body. He/she can handle committee assigned by the Executive Officers. He/she may appoint his/her under-secretary with the approval of the President. He/she will be elected by the members of the organization. He/she must be a Senior Computer Engineering Student and must have atleast one (1) year service as a member of the organization.

SECTION 4. The Executive Treasurer - He/she shall be the official custodian of funds of the organization and it shall be his/her primary duty to keep all funds in the bank chosen by the Executive Body. He/she shall be responsible for the prompt collection of all fees and contributions as authorized by the Executive President, provided however, that the original receipts and the supporting documents shall be kept part of the records. He/she will be elected by the members of the organization. He/she must be a Senior Computer Engineering Student and must have atleast one (1) year service as a member of the organization.

SECTION 5. The Executive Auditor - He/she shall be responsible for auditing the financial statements of the organization. He/she examines and verifies reports and financial statements and duly certifies the correctness of the Treasurer's report before submitting it to the Executive Body. He/she performs other duties and functions that may be assigned by the Executive Officers. He/she will be elected by the members of the organization. He/she must be a Senior/Junior Computer Engineering Student and must have atleast one (1) year service as a member of the organization.

SECTION 6. The Executive Business Manager - He/she shall handle the fund raising projects of the organization, program the budgetary requirements of the organization and make the necessary budgetary preparations and coordination with the committee chairman for the activities of the organization. He/she can handle committees assigned by the Executive Officers. He/she will be elected by the members of the organization. He/she must be a Senior/Junior Computer Engineering Student and must have atleast one (1) year service as a member of the organization.

SECTION 7. The Executive Press Relations Officer (PRO) - He/she shall handle matters related to the information regarding the activities of the organization. He/she shall keep the members of the organization informed of its all activities and meetings. He/she be responsible in giving proper and due publicity to the activities of the organization. He/she shall perform other duties inherent in the position and exercise other functions as may be assigned by the President. He/she will be elected by the members of the organization. He/she must be a Senior Computer Engineering Student and must have atleast one (1) year service as a member of the organization.

SECTION 8. The Representatives - There shall be four (4) representatives of the organization which shall be elected from each year level. Each representative shall be responsible in voicing problems, complaints, suggestions and other matters which concerns the welfare of the Computer Engineering Students. He/she must have atleast one (1) year service as member of the organization.

 

ARTICLE XIV
EXPULSION AND SUSPENSION



SECTION 1. Any Officer of this organization may be expelled from the office through impeachment by the majority of the Executive Body or undergo suspension or any sanction imposed by the Executive Body and Adviser through the following basis: Unable to perform his/her duties and obligations regarding his position in the organization. For using the name of the organization without the permission of the Executive Body. Violation of internal rules and regulations set by the Executive Body within the organization. Violation of the Constitution.

SECTION 2. Any member may be expelled in the organization or suspended or any sanction imposed by the Executive Body and Adviser through the following basis: Unable to perform his duties given by the Officers of the organization. Violation of internal rules and regulations set by the Executive Body within the organization. Violation of the constitution. For using the name of the organization without the permission of the Executive Body.

SECTION 3. No Officer and member shall be expelled or suspended without due process.

 

ARTICLE XV
FINANCIAL MATTER



SECTION 1. The Organization fund coming from membership fees or other funds will be submitted to the Executive Body and be held by the Executive Treasurer.

SECTION 2. All funds and money of the organization shall be deposited in savings account in the name of the Organization:

SECTION 3. All withdrawals from the said savings shall be with the joint signatures of the Executive President and the Executive Treasurer.

SECTION 4. No expenditures from the funds of the Organization shall be made without the approval of the Executive Body.

SECTION 5. All such expenditures shall be covered by vouchers containing the recommendations of the Treasurer and the approval of the President.

 

ARTICLE
XVI QUORUM



SECTION 1. Majority of members of the organization shall constitute a quorum for the assembly. In its absence, all business done or discussed shall be unofficial and shall be subject to a referendum to be approved.

SECTION 2. Majority or two-thirds (2/3) of the members of the Executive Body shall constitute a quorum to transact business, hold meetings and other matters.

 

Certified and Approved by:



MARK ANTHONY GANO
President

EDISON SIMON
Vice President, Internal

EDERLYN ALEJANDRINO
Vice President, External

ALLAN DELOS SANTOS
Secretary

MA. PAZ KRISTINA SANTOR
Treasurer

HERBERT DELGADO
P. R. O.

MICHAEL BUGHAO
Business Manager

JENNIFER LEANILLO
5^th Year Representative

ARBIE SHIH
4^th Year Representative



This 1^st day of June 2000 at the Computer Engineering Students’ Society Office,

University of the East, Caloocan Campus.



Noted by:

ENGR. ROWENA ARELLANO
Adviser

ENGR. JOHN MATEO
Adviser