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Kinds of Records Process for Obtaining Records Records of Relatives Response Time

All Hanford workers have access to their dosimeter and medically related records from the U.S. Department of Energy (USDOE). The following information explains how to obtain worker records.

Question: What kinds of records should I ask for?

Answer: There would be dosimetry records if the employee was ever issued a dosimeter (a device for measuring radiation exposure). However, DuPont employees who left Hanford when General Electric took over the contract, but remained employees of DuPont, may be able to obtain their records by writing to:

DuPont Corporation Hall of Records Wilmington, DE 19898

There would be medical records on all Hanford employees who had a physical exam or who had medical treatment at a Hanford-related health facility.

Question: What is the process for obtaining records from the USDOE?

Answer: Radiation exposure and medical records are available to living individuals under the Privacy Act, and to the next of kin of deceased individuals under the Freedom of Information Act. You may obtain your own records from the USDOE in one of two ways:

1. You may fill out a "Privacy Act Information Request" form. If you have any questions regarding the Privacy Act or need to obtain this form, please contact the Privacy Act Office at (509) 376-2516.

    

2. You may send a notarized letter which cites the Privacy Act and provides your date of birth, Social Security Number, address, and a phone number where you can be reached. Send your letter to:

Freedom of Information and Privacy Act Officer U.S. Department of Energy RL and ORP P.O. Box 550, Mailstop A7-75 Richland, WA 99352

Question: My relative, a Hanford worker, has died. How can I get his/her records?

Answer: You may request records of deceased next-of-kin by citing the Freedom of Information Act. The USDOE, in this instance, needs some proof of death (a copy of a death certificate, for example), the dates the person worked at Hanford, their Social Security number and date of birth. You must also provide a copy of your birth certificate, marriage license, or some other evidence of your relationship to the deceased person. Send your request to the Freedom of Information Officer at the address listed above.

Question: How long does it take to get the records from the USDOE?

Answer: Usually two or three weeks. Older records may have been transferred to the Records Center in Seattle and will have to be retrieved.

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