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Benton Harbor-St. Joseph YMCA           Dolphins Swim Team  Parents Association  The YMCA Dolphins Swim Team Parents Organization meets once every month throughout the fall and winter swimming season. Notices of these meetings are posted on the Dolphin Bulletin Board near the pool entrance in the lobby.  Parent meetings are informational and important and should be attended as often as possible. Officers:   Coordinators: President:  Keith Sawyer Public Relations Chairperson : Open       Vice President :  Paula Jorgensen Concessions Chairperson: Laura  McCauley   Secretary: Open Swimsuit Orders : Coach Emilie   Treasurer:  Michelle Smith End of year Banquet: Open Fund Raisers : Open Web Site : Keith Sawyer Christmas Party: Sara Bard and one other needed Fun Nights : Trained Meet Positions:  YMCA Trained Officials:   Meet Director: Meet Manager Operator: Timing System Operator: Clerk of Course (Marshalling):     Position Descriptions President Vice President Secretary Treasurer Public Relations Chairperson Concession Stand Volunteer Coordinator Fund Raiser Coordinator Directions Coordinator Meet Positions YMCA Officials Meet Director Timing System Operator Meet Manager Operator Clerk of Course (Marshalling) Head Timer Timer Card Runner President Position Description:     Position Duties: Preside at all "Dolphin Parents' Association" meetings. Appoint all chairpersons for committee work. Coordinate the work of the officers and committees in accordance with the objectives of the association. Back to Top Vice-President Position Description:     Position Duties: ·        Serve as an aide to the President. ·        Preside in the absence of the President. ·        Supervise recruiting activities. Back to Top Secretary Position Description:     Position Duties: ·        Record the minutes of all meetings of the organization and the board. ·        Maintain an attendance record of all meetings. ·        Furnish each member with a membership roster of the organization. ·        Put a copy of monthly minutes in each members "pocket'. ·        Help coach with newsletter as needed. Back to Top Treasurer Position Description: This position is in charge of all the coordinators and volunteers that will be needed for the swim season. Also this position will be in charge of the swim team account. This person (s) will be in charge in of making sure that all money is accounted for into the Swim Team Account. Position Duties: Have charge and custody of and be responsible for all funds of the club. Present a financial statement at each meeting. Pay all bills incurred by the "Dolphins Parents' Association". Keep permanent records of all transactions. Serve as a budget advisor. Back to Top Public Relations Chairperson Responsible for maintaining pockets; report meet results and all other publicity to newspapers. Also has the responsibility for creating a monthly (or bi-monthly) parent newsletter. Back to Top Concession Stand Volunteer Coordinator Position Description: In charge of running a concession stand at each home meet as deemed necessary by the Dolphins Parents' Association Position Duties: * Purchase food for home swim meets (2 to 3 a year). * Distributing infromation to parents about help needed at the concession stand. * Run and coordinate other people to run the concession stand during the swim meet. * Count money from concession stand sales. Back to Top Fund Raiser Coordinator Position Description: This position is in charge of overseeing all fund raisers for the swim team, including coordinating volunteers to run the fund raisers. Position Duties: * Set-up fund raisers. * Distributing infromation to parents about the fund raisers. * Collecting money from fund raisers. Back to Top Directions Coordinator   Position Description: This position is in charge of making sure that their are directions for our away meets.   Position Duties: * Make sure that their are maps for our away meets. * Create maps if none is avaiable. (coaching staff has a map file) Back to Top Meet Positions   YMCA Officials YMCA officials are used at all SJYD home meets. The role of the officials is to make sure that all swimmers are swimming legal; so that the meet is swum in fairness.  To become a YMCA official certification is required.  Training classes are offered at various locations and times.  Officials function on deck in the roles of referees, starters, stroke and turn judges, and relay takeoff judges.  Many times multiple roles are filled by each official.ml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /> Back to Top Meet Director Responsible for running each of our home meets. Securing all timers and workers for each home meet; setting up for each home meet; etc.  This position works closely with the coaching staff to insure a smooth meet.  The meet director can also function as the starter for the meet. Back to Top   Timing System Operator This involves running the Colorado timing system.  This system interfaces with the touch pads, lane buttons and starting stand.  It records the split and final times for each lane.  These times are transferred to meet manager to record the times.  The people trained to use the Colorado Timing system will be responsible for running it on the day of the meet.  This position works closely with the Meet Manager Operator. Back to Top Meet Manager Operator The meet Manager Operator is responsible for running the computer at our home meets. Hy-Tek's meet manager is a easy to use window based program. This program records the times for the meets, and prints position labels for the ribbons. The times are either transferred from the Colorado System or manually entered from the timers times.  To become trained in Meet Manager you will need to sit through a meet with one of our already trained people. We usually use 2 operators at each meet. Back to Top Clerk of Course (Marshalling) This involves getting the swimmers lined up in the proper order their events. A marshalling board is used to call swimmers to the marshalling area.  Typically they are called 3-4 events prior to their event.  When swimmers arrive they are given a card with their name, lane, and event on it.  The swimmers are then lined-up by their lanes and staged for the event.  When the event prior to theirs is started they will move to the end wall by their lane.  Form here they will move to the starting blocks when the previous event is concluded and all swimmers are out of the water.  The Marshalling crew insures that the above process runs smoothly. Back to Top Head Timer The Head timer can be responsible for instructing the timers in the mechanics of timing if directed to do by the meet director.  Instructing the timers insures consistency in times.  During the meet the head timer also has two watches running on each event in case there is a problem with the watches in any lane. Back to Top Timer Timers operate stop watches which are started as soon as the starting light flashes.  There are two manual timers for each lane.  The finish times are recorded on the swimmers card and given to the card runner.  If a swimmer is disqualified the official will request the card and write the reason for the DQ on it before the card runner gets the card. Back to Top Card Runner This person collects the cards from the timers on each lane after they have written the manual times on them.  The cards then are taken to the meet manager operator.  If there is a problem with the Colorado times these are entered in the meet manager program and used as the official time.  An older sibling who is not swimming is a good candidate for this. Back to Top