MALAYSIAN SNOOKER & BILLIARDS FEDERATION
CONSTITUTION & BY LAWS
(Revised & adopted at EGM held on November 9, 2001, revised July 28, 2008)

ARTICLE 1.0  DEFINITIONS

MSBF          :  Malaysian Snooker & Billiards Federation or the “Federation”
WCBS         :  World Confederation of Billiards Sports
IBSF            :  International Billiards & Snooker Federation
ACBS          :  Asian Confederation of Billiards Sports
IOC             :  International Olympic Committee
GAISF         :  General Association of International Sports Federations
GAASF        :  General Association of Asian Sport Federations
IWGA          :  International World Games Federation
ARISF         :  Association of Recognized International Sports Federations by IOC
WSA           :  World Snooker Association
OCM           :  Olympic Council of Malaysia
NSC            :  National Sports Council
CSM            :  Commissioner of Sports, Malaysia
KBS           :  Ministry of Youth & Sports
NOC            :  National Sports Association
Billiards Sports    :  comprising snooker, English billiards, pool, carom & all billiard games
MSBF Council     :  as constituted under Article 6.0 herein
MSBF Board       :  as constituted under Article 7.0 herein
Member              :  An accredited member of MSBF with voting rights
State Member     :  Registered State Associations accepted by MSBF with voting rights 
Affiliate Members :  Non-registered & non-voting State Associations approved by MSBF
Associate Members :  Trade institutions/billiards centers registered with the MSBF
BGM   :  Biennial General Meeting
EGM   :  Extra-Ordinary General Meeting
By-Laws  :  Rules and regulations adopted from time to time by Council

ARTICLE 2.0  NAME & OFFICE

2.1 The name of the Federation is known as the “Malaysian Snooker & Billiards Federation” (MSBF) or
“Persekutuan Snuker & Billiard Malaysia” (PBSM)

2.2 The MSBF is the accredited successor of the “Federal Territory Snooker & Billiards Association’ (FTSBA), which was first registered with the Registrar of Societies under reference PPM 945/86(27). The MSBF was later transferred by registration with the Commissioner of Sports Malaysia (CSM) under the Sports Development Act, in1998.

2.3 The business of the Federation shall be transacted for the time being at 16 Jalan 21/22, 46300 Petaling, Malaysia, with its correspondence address at P. O. Box 1089, Jalan Semangat, 46870, Petaling Jaya, Malaysia, both of which may be varied as necessary by decision of Council.

2.4 The Federation shall additionally transact its business and to disseminate its information as necessary by way of its e-mail address and/or official web-site.

ARTICLE 3.0  AUTHORITY

3.1 The MSBF is the sole authority registered with the CSM and is accredited by the OCM and NSC, for the control of the billiards sports in Malaysia which shall include the games of snooker, English billiards, pool, carom and all other games played and competed on a billiards table of whatever specifications.

3.2 The MSBF is likewise a direct member of the IBSF and ACBS and, through the WSF and ACBS, is a member of the WCBS, which is recognized by the IOC, OCA, ARISF, GAISF, GAASF and IWGA.

3.3 No other authority under whatever circumstances shall be permitted to form any duplicated National and/or State associations for the billiards sports, without the prior approval of the MSBF.

ARTICLE 4.0  AIMS & OBJECTS

4.1 To promote the billiards sports in Malaysia and overseas;

4.2 To co-operate with the OCM to select, where applicable, the billiards team to represent Malaysia in multi-sport participation in the SEA, Asian, World, Commonwealth and the Olympic Games and any other such sanctioned events;

4.3 To work closely with the NSC for the training of billiards players, including its youth and school development programmes for national representation requirements;

4.4 To conduct competitions, seminars and coaching clinics for the billiards sports at all levels;

4.5 To select and train players to participate in ad hoc, regional and international championships so organized and/or sanctioned by the WCBS, IBSF, ACBS, WSA and any other such approved institutions;

4.6 To establish coaching and referee schemes to further the billiards sports.;

4.7 To publish newsletters and journals and to disseminate such information on the billiards sports, through its web-site and/or any other electronic or print media;

4.8 To keep in close liaison with the trade and commercial centers for common promotion of the billiards sports; and

4.9 To do any such other things or matters that are necessary from time to time to enhance the aims and objects of the billiards sport and the Federation.

ARTICLE 5.0  MEMBERSHIPS

5.1 Founder Members

They shall be the original Founder Members of the MSBF (as appended at the end of this Constitution) with voting rights and are subject to the applicable rules of the Council.

5.2 State Members

These are the State Associations registered in Malaysia with two(2) voting representatives of each thereof sitting on Council. Such associations are currently operational with their constitutions approved by the MSBF.

5.3 Affiliate Members

These are the State Associations in Malaysia yet to be established and registered but are approved by the MSBF with no voting rights.

5.4 Associate Members

These are the registered members representing the trade institutions and commercial clubs or centres of the billiards sports subject to payment of annual subscriptions as prescribed with no voting rights.

5.5 Co-opted Members

These are Members co-opted by Council on merits and are representing either the aforesaid Associate Members or appear in their individual capacity, with no voting rights.

5.6 MSBF membership shall be made on such application forms as prescribed, subject to prior payment of the relevant membership fees and, on approval, they are to abide by such rules and regulations as issued from time to time by Council.

5.7 These membership fees payable to the MSBF are as follows:

• Founder Members    :  no fees payable
• State Associations   :  no fees payable
• Affiliate Members     :  RM  50 per year
• Associate Members :  RM100 per year
• Co-opted Members  :  no fees payable

5.8      Honorary Advisor (added on 28.7.2006)

At the sole discretion of the Council, an Honorary Advisor shall be appointed to sit advise the Council and the Executive Board on all matters beneficial to the Federation, but he is with no voting rights.

ARTICLE 6.0  THE FEDERAL COUNCIL

6.1 The Council of the Federation comprising expressly Malaysian citizens shall be duly elected at a BGM and, if elected, shall hold office for a duration of not exceeding two(2) years, but each thereafter shall be eligible for re-election/appointment, subject to the provisions contained therein.

6.2 The Council shall consist of the following members who shall be elected and/or appointed by Council, whichever is applicable:

• A President;
• A Deputy President;
• Two (2) Vice Presidents;
• Secretary General;
• Treasurer;
• Two (2) representatives nominated and representing the registered State Associations
• Two (2) co-opted representatives representing collectively the Associate/Affiliate/Co-opted Members

6.3 The office of the President, Deputy President, Vice Presidents, Secretary General and Treasurer are elected at an applicable BGM, while that of the State Associate, Affiliate and Co-opted members are appointed by the Executive Board, duly to be ratified by the Council.

6.4 Council Members are required to attend Council meetings regularly held no less than once in every three (3) months; any Council member who absented himself on three (3) consecutive occasions without valid reasons shall cease to be a member thereof. In such an event, the Council shall appoint a suitable substitute thereto.

6.5 Notice of a Council Meeting shall be issued by the Secretary General, or his designate, at least two (2) weeks in advance giving the date, time and place for same and an agenda connected therewith.

6.6 The quorum of each Council meeting shall be half that of the total Council members.  Decisions taken thereof shall be governed by a simple majority.

6.7 The Council shall implement such policy and decisions as adopted by the BGM and, in addition, conduct any such urgent business as are necessitated from time to time.

ARTICLE 7.0  EXECUTIVE BOARD

7.1 The Executive Board of the Federation shall comprise the following elected members at a BGM:

The President;
The Deputy President;
Two (2) Vice Presidents;
Secretary General; and
Treasurer.

7.2 The Executive Secretary, if any, shall be ex-officio in attendance.

7.3 The Executive Board shall carry out such routine business of the MSBF as per Council’s policy. It shall meet as regularly as possible, preferably at least once in every two (2) months, with one thereof to coincide immediately before a designated Council meeting.

7.4 Decisions of Council are expected to be unanimous and, if not achievable, shall be governed by a simple majority of votes based on a quorum constituting half the total Council Members eligible to vote.

7.5 In case of dire emergency, decisions of Board may be taken by postal votes for which the motion thereof needs to be circulated in advance by the Secretary General, or his designate, for at least two (2) weeks in advance. The postal decision taken thereof by simple majority shall be conveyed to the Board members within one (1) week thereof.  Absentee votes shall be counted as an abstention.

7.6 In the absence of the President, both the Council and Board meetings, as scheduled, shall be proceeded thereon by the chairman in charge represented by the Deputy President.

ARTICLE 8.0  BIENNIAL GENERAL MEETING

8.1 A BGM shall be convened once in every two (2) years at a time and place to be decided by Council on the recommendation of the Board.

8.2 A Notice setting out the said BGM shall include an agenda sent to all eligible participants at least six (6) weeks in advance. The said agenda shall, inter-alia, include :

a) The Notice convening the BGM;
b) The Agenda;
c) The Minutes of the BGM preceding and any other minutes as appropriate;
d) Matters arising from the said minutes;
e) A Biennial Report;
f) An audited biennial Statement of Accounts with an up-dated Financial Statement ending two(2) months prior to the date of the said BGM;
g) The election of the Executive Board and the appointment of Council members;
h) Any motion requiring decision that has been received in writing by the Secretary General for at least eight (8) weeks in advance shall be included therein 
i) Any other matters; and
j) Next Meeting.

8.3 The quorum of the BGM shall be 50% of the total Council members present and eligible to vote. All decisions made therein shall be carried by a simple majority, save for proposed amendments to the Constitution, the quorum required thereof shall be two-thirds (2/3) of the total Council members present and eligible to vote.

8.4 In the event that a quorum is not achieved after an extended half (½) hour at a BGM, the said BGM shall deem to have been aborted and another BGM shall be called within four (4) weeks thereof. In the latter event, any number of attendance present thereat shall constitute the required quorum.

8.5 At a BGM in which an election is to be held, an internal auditor shall be appointed for the purpose of auditing the Treasurer’s biennial accounts.

ARTICLE 9.0  EXTRA-ORDINARY GENERAL MEETING

9.1 All conditions set out for the conduct of the BGM hereinbefore referred to in Article 8 shall equally apply in the case of an EGM.

9.2 Notwithstanding the aforesaid, only matters expressly contained in the said motions so circulated for the said EGM shall be deliberated and be voted thereupon, if required.

ARTICLE 10.0 DUTIES AND OFFICE-BEARERS

10.1 President

The President shall be the chief-executive of the Federation; he shall carry out such duties and responsibilities as required of him to further the billiards sports and the Federation in constant liaison, inter-alia, with the Board, Council, CSM, NSC, OCM, MYS in Snuker, as well as any other regional and international institutions connected therewith. 

He shall preside in all meetings so convened by the Federation.

10.2 Deputy President

The Deputy President shall cover all duties and responsibilities of the President in his absence.

10.3 Vice Presidents

The duties of the Vice-Presidents shall cover that of the Deputy President in the latter’s absence.

10.4 Secretary General

He shall enter into correspondence either himself, or by his designate, for and on behalf of the Federation. He shall keep records of minutes of all meetings of the Federation and issue Notice and agenda connected therewith.

He shall issue notices, minutes, agenda, accounts and biennial reports for a BGM.

10.5 Treasurer

He shall together with the designated Executive Secretary, if one appointed, keep and prepare accounts for the Federation.

He shall prepare the audited biennial Financial Accounts for the Board as well as for the BGM.

He shall together with either the President or the Secretary General be the signatories of all outgoing cheques and payments issued for and on behalf of the Federation.

ARTICLE 11.0 SUB-COMMITTEES

11.1 To further the objectives of the Federation, there shall be appointed the following sub-committees for expressed functions connected therewith:

11.2 Technical Committee

• To deal with the training and development of players;
• To establish a national squad to prepare for national representations;
• To organize billiards competitions at all levels.

11.3 Development Committee

• To snuker and organize youth developments for the sport;
• To promote the billiards sports in schools and other institutions;
• To master snuker the long/short term development of billiards sports;
• To implement development programmes for coaches and referees.

11.4 Finance Committee

• To source finance from trade and snuker commercial establishments;
• To source financial assistance from public and private authorities;
• To draw up long/short term development budgets for the Federation.

11.5 Public Relation Committee

• To disseminate information vide publications, journals, newsletters, electronic/print media and web-site;
• To promote public image of the game nationwide;
• To maintain good PR rapport with Government, OCM, press media and international institutions.

11.6 The Chairman of each Sub-committee shall be appointed by Council; each sub-committee shall set up its own modus operandi and may co-opt other suitable members as appropriate for its tasks, subject to regular report to Council.

12.0 BY-LAWS

12.1 The Council on recommendations of the Executive Board may from time to time enact such by-laws as necessary to facilitate the functions and objectives of the Federation.  Such enacted by-laws shall be circulated to all parties concerned on the first available opportunity of their adoption.

12.2 Such by-laws so enacted may be repealed, amended and/or superseded.

13.0 AMENDMENT OF CONSTITUTION

13.1 The Constitution may be amended, as required, only at the BGM or EGM convened for the said purpose, provided always that a motion to the said effect, duly proposed and seconded, should have been firstly received by the Secretary General at least ten (10) weeks in advance and is to be circulated thereafter to all members at least eight (8) weeks before the said BGM/EGM.  Such motions shall be voted upon and be adopted by at least two-thirds (2/3) majority of the memberships present thereat and be entitled to vote.

13.2 Any amendment thereto so approved by the BGM/EGM shall be notified to the CSM within twenty-eight (28) days thereof.

14.0 FINANCIAL MANAGEMENT

14.1 Subject to the provisions of this Constitution, the funds of the Federation may be expended for any purpose necessary for carrying out its functions and activities, including its administrative expenses, payments of applicable salaries/reimbursements, allowances, etc, provided always that under no circumstances such funds be deployed to set-off any fines or penalties so imposed thereupon and be incurred by any one so convicted by any court of law.

14.2 The Treasurer may hold petty cash not exceeding RM1,000 at any one time.  All moneys in excess thereof shall be deposited into a bank account so approved by Council and be named under the Federation.

14.3 All out-going cheques and payments made out for and issued by the Federation shall be signed in the joint names of the President (or the Deputy President in his absence) and the Treasurer.

14.4 No expenditure exceeding RM1,000 at any one time shall be incurred without the prior sanction of the Board, or exceeding RM5,000 in any one payment without the prior approval of the Council. Expenditure less than RM1,000 at any one time may be incurred by the President, together with the Secretary General and/or the Treasurer provided always that such expenditure shall be duly ratified by Council at the first available instance.

14.5 As soon as after each financial year ending December 31, a statement of receipts and payments and a balance sheet for the year in reference shall be prepared and audited by an internal auditor so appointed at the BGM. The audited accounts shall be circulated for approval at the BGM biennially.

15.0 PROHIBITIONS

15.1 The Federation or any of its officials shall be prohibited to enter into any illegal activities that are contradictory to the objects of the Federation and/or against any law of Malaysia.

15.2 Neither the Federation nor any of its officials shall enter into politics that are detrimental to the law and peace of society in Malaysia.

16.0 DISSOLUTION

16.1 The Federation may be voluntarily dissolved by resolution adopted by not less than three-fifths (3/5) of the total memberships of the Federation who are entitled to vote.

16.2 In the event that the Federation being dissolved as aforesaid, all its assets and liabilities, if any, may be distributed in such a manner as may be decided thereupon by the EGM especially convened for the said purpose. In the alternative, the BGM may decide to donate the residue of its assets, if any, to any similar organization(s) having the same objects for the promotion of sports.

16.3 Notice of dissolution and the decision reached thereof shall be communicated to the CSM within twenty-eight (28) days thereof by the Federation.

17.0  DISPUTES

17.1 In the event of any dispute arising and concerning the MSBF, such dispute shall be amicably resolved within the MSBF, failing which, it shall be submitted to local appointing authority for adjudication by mediation or arbitration, as the case may be.

Note:

The Founder Members hereinbefore referred to and as contained in the existing Constitution are: W Y Chin; K C Cheang (deceased); J B Koo; S C Chan (deceased); Anthony Tan; Ooi Gim Thye; Francis Oon(deceased); Ben Shue; Alan Yeoh and Don Chong.

W Y CHIN
October 4, 2001 (revised July 2008)