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North East Month Meeting
Minutes
Last meeting: 2-15-04
(What is new this week
in blue)
Next
meeting: 4:00 – 6:00 Saturday 2/28
But
sub-committee members should meet more frequently on your own
Action
Items to be completed WAY BEFORE NEXT Meeting:
- MaheshDa:
Prelim blueprint for Topographic map display
- Arun Gupta: Confirm
Meghalaya participation by 2/20
- Sujal:
Funding pitch – pitch to be used for request for funding from
sponsors.
- Jugma:
Use the pitch above to approach SAP
- Manoj: :
Use the pitch above to approach his company (snap fish??)
- All subcommittees to present initial
draft-plan (or at least figure out what they need to complete the
plan)
- Cultural program
committee: Outline of the NE
Day
- Publicity /promo
team:
i.
Present promo plan
ii.
Create html file to be linked into ICC web site
iii.
Create print version of the flyer
- Food committee:
i.
Estimate visitor count and plan
ii.
Gautam: Contact Vishnu sharma and get an idea of visitors in orissa
and Andhra month
- Turn in pictures /
posters:
- Assam: Manoj/Monalisa
- Manipur: Olivia
- Nagaland: Honili
General
Decisions:
Dates
April 2004 = NE Month.
(This could change to Assam/Manipur month if other states do
not sign up)
April 18th, 2004
= NE Day at ICC
Content:
Month:
Displays of pictures,
paintings, ethnic clothing, AV presentation etc.
Day: Keynote speech; multimedia shows;
Food; cultural program.
Time
Lines:
- Feb 15th:
Deadline for signing up states
- Assam, Manipur,
Nagaland on board. Megahalaya
is a maybe. Deadline (2/20)
- Feb 21st:
Real estate allocation for each state
Committees/Volunteers:
Video/Photography
·
Jugma
·
Rohit
Multimedia
shows/presnetation
·
Monalisa B
·
Sudeep K
Displays
·
Main Topographic Map
The plan is to create a topographic map of NE India. Maheshda will be the chief architect and
provide guidance.
o
MaheshDa Chief Architect
and group leader
o
Randeep
o
Construction site – Gautam’s garage
o
·
NE Village:
It was decided that a section of ICC will
be constructed as NE Village with
o
Small hut etc
o
Mannequins in the village
o
Volunteers Needed
·
Print Materials for Display
o
Assam: Manas /Monalisa
o
Manipur: Dave Laishram/Olivia K/Garima
o
Nagaland: ???
o
Gopa
Cultural program
·
Manas
·
Sujal Das
·
Garima Th
·
Olivia K
·
Satyajeet
Food
·
Luna
·
Olivia K
·
Dave Laishram
Finance /Budget /Fund Raising:
·
MaheshDa
·
Gautam
·
Manjit
·
Monlisa (sponsorship programs)
Publicity
·
Ujjal
·
Rohit
Action
Items:
Participant state
recruitment
Tripura: Arun Gupta to contact Tripuris
Meghalaya: Arun Gupta to contact
Nagaland:
Dave Laishram
Arunachal:
???
Mizoram: ???
Sikkim:
???
Flyer for recruitment:
Gautam. Version 1 done and
sent for review. V2 coming up.
Emails flyer to Companies:
Sun:
Gautam/Garima
IBM: Manjit
Oracle:
Hemanganath
Intel: Rajeev
Cisco: Manjit
HP: Satayjeet
Finance
committee notes:
COST ITEMS:
·
Displays:
o
Foam board: 400
o
6 x Mannequins (rent): 250
X 6 = 1500
o
Printing: 500
o
Village: 200
o
Others: 500
o
·
AV/Multimedia: $ 100
o
Video tapes /DVD etc
o
AV equipment???\
o
Content
·
DVD for the TV
·
MM for a PC
·
Food:
o
Food …
o
Utensils – plates/napkins/fork/glasses etc.
o
Estimate turnout… Gautam
·
Cultural Event:
o
Stage and Backdrop + AV/Lighting
·
500.00
o
·
Travel Expense:
o
If we need to bring
people from outside… ???
·
Publicity:
o
Vishnu Sharma …
o
India Post
o
Nameste America
o
Papiha’s show - 1450 AM … Garima
o
Flyer …
o
ICC Web site …. Html link
…. Manoj
o
Metro ????
o
Merc News Calendar
Display
committee notes:
·
Foam board that with map the 8 states will be displayed at a
prominent spot
·
Mannequins will be used to display ethnic dresses. Will be
displayed in the NE village
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