A. Be comprised of Active Members who volunteer. The Initiate Advisor will then decide, with confirmation by the Executive Board, on who will be on the committee;
B. Develop an application form for all prospective initiates;
C. Conduct interviews with all prospective initiates and determine who will be permitted to continue in Omicron's recruitment program;
D. Organize at least three (3) rushes for prospective initiates.
E. See Article XII, Initiation Program for all other information concerning the Initiation Committee.
Section 12. The Major Fundraiser Committee shall:
A. Be comprised of at least ten (10) Active Members (who may also serve on other committees or as officers) who volunteer and will serve for a full year;
B. Choose several possibly charities to donate the fundraiser profits. The fraternity will vote and by a simple majority, select one national non-profit charity at a general meeting;
B. Assign tasks, with the help of the president, to each and every committee. For example, the Alumni Committee would be responsible for soliciting and collecting alumni donations to the charity;
C. Be sure to incorporate into the event local businesses, the university, campus organizations, the student body, the alumni, the initiates, the active brothers, and the visiting brothers;
D. Write a detailed report listing what worked and did not work during the major fundraiser to serve as recommendations to the Major Fundraiser Committee for the next year.
Section 13. The Inter-Chapter Event Committee
Omicron Chapter shall attempt to hold an Inter-chapter Weekend, and an event to end the weeklong fundraiser. Chapters should be notified of and invited to the weekend event early in the fall semester, with an early deadline for response. If by the deadline to respond no chapters have shown interest, the inter-chapter weekend may become a campus-wide event instead.
Section 14. The Vice President shall have the authority to form special committees with the approval of the President when the need arises.
Section 15. All committees shall maintain a separate Committee Manual, which will contain an end-of-the-semester report outlining what the committee planned and accomplished, and any problems that they encountered.
ARTICLE X: MEETINGS
Section 1. The following rules shall be followed for conducting regular meetings: The National Constitution, the Fraternal Governance Document, the Bylaws of Omicron Chapter the Omicron's Chapter Governance Policies, and Robert's Rules of Order, latest edition.
Section 2. There shall be one (1) General Meeting every week after the first meeting of each semester during the academic year.
Section 3. The date, time, and place of all regular meetings shall be called by the President with the agreement of Omicron Chapter at the last meeting of the spring semester. The President at the last meeting of the present semester shall call the date of the first scheduled meeting of the following semester.
Section 4. The Executive Board with Members being notified may call special meetings in the case of special events.
Section 5. In the event of an emergency, the President shall call an Executive Board meeting or a special meeting if
deemed necessary.
ARTICLE XI: FINANCES
Section 1. Semester Dues
A. Omicron Chapter shall levy any additional Chapter semester Dues, in accordance with Chapter needs. Each Active Member and Involuntarily Inactive Member shall pay Chapter Dues, as determined by Omicron Chapter.
B. These Dues shall be paid to the Treasurer no later than the second regular meeting after the Treasurer announces the amount to be paid.
C. If a member fails to pay their dues by this time, and no previous arrangements have been made with the treasurer, a late fee of $10.00 will be added to the initial amount. If dues continue to be unpaid, an additional $5.00 charge will be added for each subsequent week.
Section 2. A minimum balance of three hundred dollars ($300.00) or what is required by the financial institution shall be established for the treasury to ensure that a viable fund shall be on hand at all times to provide for any emergency allocations which may occur between inputs to the treasury.
Section 3. Omicron Chapter's fiscal year begins July 1 and ends the following June 30. The financial policies of Omicron Chapter shall be governed by a budget adopted at the beginning of each fiscal year.
Section 4. The Executive Board of Omicron Chapter shall arrange for an annual review of the accounts of the Treasurer and send a copy to the National Office.
Section 5. Any bounced checks by a brother will result in payment by cash and the respective service charge for the bounced check.
Section 6. The Petty Cash Fund
A. The Petty Cash fund shall consist of one hundred dollars ($100). The hundred dollars will consist of one twenty ($20) dollar bill, two ten ($10) dollar bills, four five ($5) dollar bills, twenty one($1) dollar bills, a ten dollar roll of quarters, a five dollar roll of dimes, two rolls of nickels equaling four ($4) dollars, and two rolls of pennies equaling one ($1) dollar.
B. The balance in the petty cash fund shall never go below twenty-five ($25) dollars and will be the Treasurer�s responsibility to maintain the level of funds equal to or greater than this amount.
C. If the balance should for some reason go below this set amount, the Treasurer will write a check for the amount needed to restore the fund to it�s original one hundred dollars ($100).
D. The petty cash fund will be used for expenditures twenty ($20) dollars and below.
E. Any expenditures that require use of the petty cash fund will still require the presentation of receipt and a signed statement as to the nature of the expenditure for the Treasurer�s records.
ARTICLE XII: THE INITIATION PROGRAM
Section 1. Initiation Committee Selection
A. The Initiation Committee will be comprised of the Initiate Advisor, the Initiation Co-chair, and between five and seven other active brothers (the number will be chosen at the Initiate Advisor�s discretion).
B. Members of the Initiation Committee shall be selected with the advisement that one person from each pledge class be placed onto the committee, and also include graduating seniors.
Section 2. Meet Nights/Pre-interview rushes/Interviews
A. Attendance at both meet nights is a mandatory requirement for all brothers.
B. There will be two pre-interview rushes held during the same week following the meet nights. Attendance at 1 of these 2 rushes is mandatory for all active and involuntarily inactive brothers.
C. By the Sunday meeting following rushes:
1. The Initiation Committee must have a complete list of all Brothers who whish to be Big Brothers during that semester.
2. There will be an already established number of perspective candidates to be taken for the upcoming pledge class. The treasurer will decide the minimum number, while the maximum number is determined by the initiation committee according to the list of Big Brothers. This number hereby cannot and will not be altered even in the event of a tie ballot.
3. The Initiation Committee will create a list of perspectives to call back for the final set of rushes. The number of perspectives called back will be no greater than eight more than the total number of Big Brother pairs or individuals for that semester.