Members Hand Book

ROTARY GRACE

O Lord and Giver of all good

We thank you for our daily food

May Rotary friends and Rotary ways

Help us to serve Thee all our days

THE FOUR WAY TEST

1. Is it the TRUTH?

2. Is it FAIR to all concerned?

3. Will it build GOODWILL and BETTER

FRIENDSHIPS?

4. Will it be BENEFICIAL to all concerned?

THE OBJECT OF ROTARY

1. The development of acquaintance as an opportunity for service.

2. High ethical standards in business and professions; the recognition of the worthiness of all useful occupations; and the dignifying of each Rotarian’s occupation as an opportunity to serve society.

3. The application of the ideal of service in each Rotarian’s personal, business and community life.

4. The advancement of international understanding, goodwill and peace through a world fellowship of business and professional persons united in the ideal of service.

Ø Meetings are held two Thursdays per month (except Public Holidays) at the Queensport Hotel, Gosport Street, Hemmant, 6.40am for 7am and two Thursday evenings per month at the Wynnum Manly Workers Sports Club, 35 Bognor Street, Tingalpa at 6.00 for 6.30 pm. Where there is a fifth Thursday in a month that Thursday will be utilized for a Vocational visit For special meetings, or Vocational visits, the venue and time may be changed. In this case the information is published in Portside, is contained in our Club Calendar and has been announced at prior meetings.

Ø It is expected that a member unable to attend the meeting will pass his or her apology to the Sergeant, President or Secretary, or the member may be asked to pay for the meal.

Ø The fee for Breakfast is $15 and the dinner fee is $22 and is paid weekly by all members, guests and visitors, other than the Guest Speaker who does not pay.

Ø At each meeting, tickets are sold to Club Members for participation in the joker prize, and a collection pot is sometimes provided for donations (preferably of a gold coin) to the Rotary Foundation. Occasionally, raffles are held.

Ø All members (other than the President, Secretary, Sergeant and Bulletin Editor) are included in the roster for CHAIRMAN, DUTY OFFICER and DOORKEEPERS. Details of the roster for the several weeks appears in each issue of Portside.

Ø If you cannot attend to your duties it is your responsibility to arrange a substitute to carry out those duties on the morning.

Ø A list of all duties can be found under a separate heading on the Web Page., including one for the Sergeant-at-Arms. The sample Meeting Program appears below.

Ø Nominations for election to the Board of Directors, who will take office in July of the following year, are called for at a regular meeting of the Club held at the Annual General Meeting which is solely for the election of officers and must be held in the month of December in each year. On the same day the President Elect for the following Rotary Year will also be elected.

g Directors responsible for Club, Community, Vocational and International Service and New
Generations.

1.4 Club Bulletin - Portside - The Club produces a weekly newsletter. Contributions of interest are welcomed from members and should you have anything for this publication, please contact the editor.

Attendance is the basis of all other Rotary activity. This cannot be emphasised too strongly. If a member is consistently absent, he or she is not participating and cannot contribute. Most of the rest of Rotary derives directly from attendance at the weekly meetings.

Fellowship, for example, begins at the meeting and at other Rotary gatherings. It is carried forward by common work toward a common goal, which is why a Rotarian, asked to assume a responsibility; does so willingly.

3.1 Attend as many meetings as you possibly can (the minimum is 60% of meetings in each six month period.

3.4 Your absence from a meeting will affect the Club’s attendance percentage for the year. You should make a conscious effort to make-up when unable to attend home Club meeting. Make-ups can be made up to 14 days before or after the meeting that has been missed.

3.5 Lodge make-up cards with Secretary or Attendance Officer within 7 days following make-up.

3.6 The general rule of Rotary International is that missing more than 3 meetings in a row could jeopardise your membership, so if there is a problem, please let the Secretary know as soon as possible.

3.7 If you are unable to attend a home Club meeting, please contact the Secretary or President prior to the meeting.

Members who are unable to attend our own Club meeting are encouraged to ‘make-up’ at another Club, in the period 14 days before or after the missed meeting. Should you make-up, it is your responsibility to lodge make-up cards with the Secretary within 14 days.

A list of local Clubs is contained in Portside. Additionally a full list of Clubs in District 9630 can be found in the District Directory or on the District 9630 Web Page.

For members travelling further from home, please contact the Secretary who will provide you with a list of Clubs in the area you will be visiting.

Upon written application to the Board, setting forth good and sufficient cause, leave of absence may be granted excusing a member from attending the meetings of the Club for a specified length of time.

Note : Such leave of absence operates to prevent a forfeiture of membership. It does not operate to give the Club credit for the member’s attendance. Consequently, a member should make every attempt to make-up at another Club, so as not to adversely affect the attendance of the Club.

Ÿ Effective Service Projects (Community/International/Vocational/New Generations (Youth))

Each member of the club is expected to serve on a committee or sub-committee organised to achieve outcomes in the above.

Every Rotarian has the privilege and obligation of seeking qualified members. In this way all Club members can help their Clubs achieve a full representation of the business and professional life of the community.

Your fellow Rotarians are counting on you to seek out qualified business and professional leaders - men and women - who make be proposed for membership.

? the proprietor, partner, corporate office, or manager of any worthwhile and recognised business or profession;

? holding an important position in a worthy and recognised business or profession and having executive capacity with discretionary authority.

The basic procedure by which an individual is proposed for and elected to membership in a Rotary Club is :

Ø The Board ensures that the proposal meets all of the classification and membership requirements and approves or disapproves of the proposal within 30 days. The proposer is notified through the Club secretary.

(Until this approval is granted, prospects should not be informed that they have been proposed for membership. This is a requirement of the Constitution and Bylaws of both Rotary International and your own Club).

Ø The prospective member is informed of the privileges and responsibilities of Rotary Club membership, asked to complete the application, and to give written permission to publish his or her name and proposed classification to the Club membership.

Ø If no objections are received by the Board within seven days following the publication of the prospect’s name, that person, upon payment of an admission fee, is considered to be elected to membership and his or her name is reported to Rotary International.

The publications of Rotary International are many and varied and include information on the administration at both International and individual club level. Publications include :

Ø MANUAL OF PROCEDURE - published every three years after the meeting of the Council of Legislation reviews the contents, in line with suggestions submitted to the Council.

Ø ROTARY DOWN UNDER (regional magazine) and The ROTARIAN - both published monthly.

Ø The ABCs of ROTARY - short articles written by RI President Cliff Dochterman.

Ø ROTARY BASIC LIBRARY - three volume overview of Rotary International and the Rotary Foundation.

Information on these and additional publications can be obtained from the Secretary.

Advance Australia Fair

Australians all let us rejoice,

for we are young and free,

We’ve golden soil and wealth for toil,

our home is girt by sea;

Our land abounds in nature’s gifts

of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair,

In joyful strains then let us sing

Advance Australia Fair

1) Before breakfast, collect information that may be used in the Fines segment of the meeting.

2) See that the meeting begins and stays on time (use the Gong to get attention).

The functions and duties of the Chairman are an integral part of the smooth running and success of the weekly meetings. In essence it is the Chairman’s responsibility to greet and look after our guest speaker.

1) Upon learning of your chairman duty date, contact the member responsible for our Club program and
ascertain requirements and identity of guest speaker.

2) Contact speaker by telephone to confirm his/her presence and ascertain any specific requirements, i.e. diet, whiteboard, video, audio equipment, props etc.

3) If not already in possession of, obtain sufficient details from the guest speaker to enable you to properly identify him/her, i.e. profile of, qualifications, experience, etc.

2) Confirm the guest speaker has everything needed for address and you have sufficient details for an adequate introduction. Brief the guest speaker on meeting format.

4) When appropriate, assist the guest speaker with seating arrangements and help him/her to obtain a meal.

5) When called upon by the President, introduce the guest speaker, any visitors and any guests.

6) When called upon by the President, introduce our guest speaker using introductory information obtained previously.

7) At the conclusion of speakers address invite two brief questions and then thank the guest speaker for the address/speech/contribution and make the presentation of a gift.

10) At the conclusion of the meeting, again thank our guest speaker and offer any assistance they may require, i.e. dismantling equipment, audio, etc.

The functions and duties of the Duty Officer are an integral part of the smooth running and success of our weekly meetings. Essentially the Duty Officer is our ‘Fellowship Officer’ but is also responsible for other tasks.

Arrive at meeting place in plenty of time to set up regalia, the guest table and position the lectern. This entails placement of flags, banners and other items of Rotary regalia, on, and in front of the guest table together with connection of lectern sound system and any audio visual equipment provided by the Club

1) After attending to placement of Rotary regalia, it is your responsibility to be our club ‘Fellowship Officer’.

2) Position yourself near the entrance doorway and greet visitors and guests to our Club. Please briefly explain our normal program if required and invite them to obtain any refreshment etc.

3) If possible, remain with visitor and introduce to other members. Endeavour to repeat this process with any guests and visitors.

In the company of the Duty Officer for the following weekly meeting, gather and store all Rotary equipment previously displayed, i.e. lectern, flags, sound system, etc.

The Rotary Club of

District Governor 2007-2008

Errol Wildman