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Opening a Saved Presentation
1.
Click
Start
2.
Click
All
Programs
3.
Click
Microsoft PowerPoint
4.
Click
File on
the Menu bar
5.
Click
Open
6.
Select
the name of your presentation
7.
Click
Open
or press Enter
Starting a New Presentation
1.
Click Start
2.
Click All
Programs
3.
Click Microsoft
PowerPoint
4.
Enter information
for the slide
Creating
a Presentation
Using a Template
1.
Click Start
2.
Click All
Programs
3.
Click Microsoft
PowerPoint
4.
Click From Design
Template on the right
5.
Scroll down
through the choices
6.
Select a template
style
Saving a Presentation for
the First Time
1.
Click File
on the Menu bar
2.
Click
Save
A
3.
Type
a name
for your presentation in the File Name box
4.
Press
Enter
Saving
a Previously Saved
Presentation
It is a
good idea to
periodically save your presentation.
This will decrease the amount of data lost in the event of
a power
outage or machine failure.
1.
Click
File
on the Menu bar
2.
Click
Save
Closing
a Presentation
1.
Click
File
on the Menu bar
2.
Click
Close
3.
When
asked, click Yes to save or No
not to save your
presentation
Exiting
PowerPoint
1.
Click File
on the Menu bar
2.
Click
Exit
3.
When asked, click Yes
to save or No not to save your
presentation
Normal
View
1.
Click View
on the Menu bar
2.
Click Normal
3.
Screen
shows both Slide View and Outline View
Tab on the left side
Switching to Normal
and Slide Sorter
View
1.
Normal
View –Click
the Outline View icon on the
bottom-left
toolbar
2.
Slide
Sorter View-Click
the Slide Sorter View icon on the
bottom-left
toolbar
Undoing
a Mistake
1.
Click
the Undo button on the Standard
toolbar to
reverse each
previous action one
step at a time
2.
Continue
to click the Undo button if
necessary
3.
Click the Redo
button if you decide you did not want to undo an action
Changing
the Slide Order
1.
Click View
on the Menu bar
2.
Click Slide
Sorter
3.
Holding down the
mouse button, click and drag the slide
to the correct place, the
slide will go
to the right of the black line
4.
Return to Slide
View
Moving from One Slide to
Another
1.
In Slide
View click
the up arrow on the side scroll bar to go to the previous slide
2.
Click the down
arrow on the side scroll bar to go to
the next slide
Adding a New Slide
1.
Click Insert
on the Menu bar
2.
Click New Slide
Deleting a Slide
1.
In Slide
View, move
to the slide that you want to delete
2.
Click Edit
on the Menu bar
3.
Click Delete
Slide
Adding Text
1.
Click Insert
on the Menu bar
2.
Click Text Box
3.
Holding down the
mouse button, left-click and drag
diagonally to create the text box
4.
Type
the
information you want into the text box, the
box will automatically
expand to fit the
text
Deleting a Text Box
1.
Click
in
the text box you want to delete
2.
Diagonal
lines will appear around the text
box
3.
Click
on
the diagonal lines around the
text box, and the diagonal
lines will be replaced by dots
4.
Press
Delete
on the keyboard
Highlighting
Selected Text
1.
In Slide
View,
click once on the text you want to highlight
2.
Holding the mouse
button down, left click and drag over
the text to be selected
Highlighting One Word
1.
Double-click the
word to be highlighted
Deselecting a Highlighted
Word
1.
Click in any blank
area of the screen
Making
Text Larger or
Smaller
1.
Highlight
the
text you want to change
2.
To increase
the text size, click the A button with
the up arrow on the Formatting
toolbar
3.
To decrease
the text size, click the A button with
the down arrow on the Formatting toolbar
4.
You can also click
the down arrow located next to the
size box and choose the size you prefer
Moving a Text Box
1.
Click to select
the text box you want to move
2.
Click between the
dots, hold down the left mouse
button, and drag the text box to its new location
Resizing
a Text
Box
1.
Click the select
the text box you want to resize
2.
Move your mouse
over a sizing handle, and it will
turn into a double-headed arrow
3.
Click and hold
down the mouse button and drag to resize
the textbox
Changing the Way Text Looks
(Font)
1.
Highlight the text
you want to change
2.
Click the down
arrow next to the Font
name box
on the Formatting toolbar
3.
Select a font
4.
Click in any blank
part of the slide to deselect the
text
Making Text Bold,
Italicized, or Underlined
1.
Highlight
the text to be changed
2.
Click the B
button to bold (the
highlighted text)
3.
Click the I
button to italicize
4.
Click the U button
to underline the highlighted
text, the B,
I, and U buttons are located on the Formatting
toolbar
Changing
the Color of Text
1.
Highlight
the text you want to change
2.
Click Format
on the Menu bar
3.
Click font
4.
Click the down
arrow under the word Color
5.
Select More
Colors
6.
Select a color
for your text
7.
Click OK
8.
Click OK
Changing
the Text
Alignment in a Text Box
1.
Highlight
the text you want to change
2.
Click the Align
Left button on the Formatting
toolbar to move the text to the left side of the text box
3.
Click the Align
Center
button to center the text in the
text box
4.
Click the Align
Right button to move the text to the right
side of the text box
Moving
Text to Another Slide
1.
Click to select
the text you want to move
2.
Click the Cut
button on the Standard toolbar
3.
Move to the slide
where you want to place the text
4.
Click the Paste
button
Adding
Fancy Text
1.
Click the Insert
WordArt button on the Drawing
toolbar
2.
Select a style
3.
Click OK
4.
Type
in your
text
5.
Click OK
6.
Resize
your WordArt by clicking and
dragging the sizing handles
Adding
Symbols
1.
Click in the text
box where you want to insert
a symbol
2.
Click Insert
on the Menu bar
3.
Click Symbol
4.
Select a Font
5.
Click to select
the symbol you want to insert
6.
Click Insert
7.
Click Close
Changing the Background
Color of a Slide
1.
Go to the slide
you want to change
2.
Click
Format
on the Menu bar
3.
Click Background
4.
Click the down
arrow
5.
Choose More
colors
6.
Select a color
7.
Click OK
8.
Click Apply to
change one slide or Apply To All to
change all of the slides
Changing
the Background of a
Slide to a Texture
1.
Go to the slide
you want to change
2.
Click Format
on the Menu bar
3.
Click
Background
4.
Click the down
arrow
5.
Click Fill
Effect.
6.
Click the Texture
tab
7.
Select a texture
8.
Click OK
9.
Click Apply to
change one slide or Apply To All to
change all of the slides
Adding
a Picture or Clip Art
1.
Click Insert on
the Menu bar
2.
Click Picture
3.
Click Clip Art
4.
Type the name of
the picture in the Search For box
5.
Make a selection
6.
Click Insert
Deleting a Picture
1.
Click to select
the picture you want to delete and squares will
appear around the picture
2.
Press the Delete
key on your keyboard
Adding a Picture from a Disk
1.
Click Insert
on the Menu bar
2.
Click Picture,
then From File
3.
Click the down
arrow next to Look in
4.
Left-click (C:)
or the drive where your picture is located, Drive
(A:) is for the
floppy
disk
5.
Double-click the folder
where your picture is stored, then
double-click the picture
to insert it
Resizing a Picture
1.
Click to select
the picture you want to resize, squares
will appear around the picture
2.
Move your mouse
over a sizing handle, and it will turn
into a double-headed arrow
3.
Click and hold
down the mouse button and drag to resize
the picture
Moving
a Picture
1.
Click anywhere in
the picture and drag it to its new
location
Moving a Picture to Another
Slide
1.
Click to select
the picture
2.
Click Edit
on the Menu bar
3.
Click Cut
4.
Move to the slide
where you want the picture
5.
Click Edit
on the Menu bar
6.
Click Paste
Animating a Picture, a
Graph, or Text Automatically
1.
Click
to select the picture, graph, or text box you want to animate
automatically
2.
Click
Slide show on the Menu
bar
3.
Click
Custom Animation
4.
Click
on Add Effects
5.
Choose
your favorite
Adding
Shapes
1.
Click the AutoShapes
button on the Drawing toolbar
2.
Select a Shape
category
3.
Select a shape and
click on it
4.
Drag your mouse
diagonally to create the shape
Adding and Editing a Bar
Graph
1.
Click Insert
on the Menu bar
2.
Click Chart.
This launches the Microsoft
Graph application
3.
Click in a cell
to select it
4.
Type
your
data into the cell
5.
Press Enter
6.
Continue to do
Steps 4 and 5 until all of your data is
entered
7.
Click a blank
part of the screen
8.
To edit
the
data, double-click the chart
Making a Different Kind of
Graph
1.
Double-click to select
the chart you want to change
2.
Click the Chart
Type down arrow button on the Standard
toolbar
3.
Select a different
chart type
4.
Click in a blank
part of the screen
Adding a Table
1.
Select
the slide you want to place the table in
2.
On
the Standard toolbar,
click on the Insert Table button
3.
Drag
your mouse across and down to select the number of rows and columns you
want,
and then click
Adding a Border or Grid to a
Table
1.
Left-click the table
you want to change
2.
Right-click on the
table
3.
Click Borders
and Fill
4.
Click the Borders
tab
5.
Select a line Style
6.
Select a Color
7.
Select a line Width
8.
Click on the diagram
or border buttons to apply borders
9.
Click OK
10.
Click in a blank
part of the screen
Adding
Color to a Table
1.
Left-click the box
you want to shade
2.
Right-click on the
table
3.
Click Borders
and Fill
4.
Click the Fill
tab
5.
Under the Fill
tab, click the down arrow
6.
Select More
Colors
7.
Select a color
8.
Click OK
9.
Under Fill tab,
press down arrow, select Fill Effects (Optional)
10.
Under Patterns
tab, select a Pattern
(Optional)
11.
Click OK
12.
Click OK
13.
Click in a blank
part of the screen
Adding
a Transition between
Two Slides
1.
In Slide or Normal
View, move to the first slide
2.
Click Slide Show
on the Menu bar
3.
Click Slide
Transition
4.
Select a
transition and you
will see the transition applied to the key graphic
5.
Select a Speed
6.
Under Advance,
select on mouse click or automatically
after, then choose
the number of seconds
you want between slides
7.
Select a Sound
effect (Optional)
Playing
a Slide Show
Automatically
1.
Click
Slide Show
on the Menu bar
2.
Click
Rehearse
Timings
3.
After the slide is
done playing, press the spacebar on
the keyboard to move to the
next slide
4.
When all of the
slides are finished playing, click Yes
to save the timings
Setting a Slide Show to Loop
1.
Set up your Slide
Show to play automatically
2.
Click Slide Show
on the Menu bar
3.
Click Set Up
Show
4.
In the Set Up
Show dialog box under Show type,
click Browsed at a kiosk
5.
Click OK
Preventing Slides from
Advancing on a Mouse Click
1.
Click Slide Show
on the Menu bar
2.
Click Slide
Transition
3.
Under Advance, uncheck
on mouse click in the Slide
Transition dialog box
4.
Click the Apply
to All button
Printing
a Presentation for
Handouts
1.
Click File
on the Menu bar
2.
Click Print
3.
Under Print
What:, select Handouts
4.
Under slides per
page, Select 6
5.
Click OK
Turning a Slide Show into a
Storyboard
1.
Click File
on the Menu bar
2.
Click Send To
3.
Click Microsoft
Word
4.
Select a Layout
(The first layout works well for
storyboards)
Adding/Viewing Notes
Attached to a Slide
1.
Go the slide where
you want to add speaker notes
2.
Click on Click to
add notes (located under window of
slide)
3.
Type your note
4.
Click on Slide
to exit Speaker Notes
Printing Notes with Slides
1.
Click File
on the Menu bar
2.
Click Print
3.
Under Print
What, select Notes Pages
4.
Click OK
Creating a Slide Show with
Selected Slides
1.
Click Slide Show
on the Menu bar
2.
Click Custom
Shows
3.
Click New
4.
Type a new name in
the Slide show name: box
5.
Select a slide
in the Slides in presentation: box
6.
Click Add
to
add it to the Slides in custom show:
box
7.
Repeat Steps 5 and
6 until all of the required slides
are in the Slides in custom show:
box
8.
Click OK
9.
Click Show
to run your custom slide show
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