Background Overview

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Employment Background Overview

Mr. Marc P. Agin

12 Jun 79 –

Enlisted in the United States Navy, Recruit Training Command, Orlando, FL.

08 Aug 79 –

Attended Basic Hospital Corps School, San Diego CA.

02 Nov 79 –

Assigned National Naval Medical Command, Bethesda MD General Duty Hospital Corpsman to a Medical ward responsible for direct patient care. The administration of medications, the monitoring of IV therapy and assisted in diagnostic procedures.

01 Aug 80 –

Assigned as Senior Hospital Corpsman of a Medical Ward, in addition, responsible for all consumable supplies and equipment

25 Feb 81 –

Assigned to the Gastroenterology Department responsible for primary technical and administrative support for three Gastroenterologists and four GI Fellows. Directly involved in monitoring patients during involved endoscopic procedures, maintenance of sophisticated endoscopic equipment, ordering of consumable supplies and equipment.

02 Jun 81 –

Attended Field Medical Service School, Camp Johnson, NC.

14 Aug 81 –

Assigned to the Medical Logistics Company, 2nd Supply Battalion, 2nd Force Service Support Group, Camp Le Jeune, NC.

Supply Section – Responsible for all material receipts, warehousing of material, stock rotation, filling of combat unit requisitions and maintaining quality assurance.

Management Information Systems Section – Responsible for the maintenance of 27 different Authorized Medical and Dental Allowance Listings (AMAL/ADAL). Updated all items monthly as needed by directives and re-supply purchases on a stock level (high/low) demand. Coordinated with the Automated System Center to produce printouts of listing used for inventory control for all AMAL/ADAL’s used by the 2nd Force Service Support Group (2nd FSSG).

Quality Assurance Section: – Responsible for Quality Assurance for all consumable and non-consumable supplies for the 2nd FSSG. Testing various items utilizing the Quality Control and Serviceability Standards (Appendix "M"). Suspended items found to be defective or unsatisfactory and reporting these items to the Defense Support Command (DPSC) of action taken or clarification using various Quality Assurance Reports.

08 Jul 85 –

Assigned to the Naval Hospital, Newport RI

Bio-Medical Engineering Division -Administrative Petty Officer: Responsible for entry of all Preventative Maintenance records and departmental data into a computerized system (PESS). The acceptance of all parts requests, contacting the manufacturer for availability, prices, type the requisition, and route all necessary documentation to the Purchasing/Contracting staff.

Fiscal (Accounting) Department – Responsible for the preparation of Operation Purchase Navy (OPN) and Operation Maintenance Navy (OM&N) equipment budget items, justifications, and worksheets for the Naval Hospital, Newport and all satellite activities. Completed all procurement documentation and submitted for acquisition to the Naval Regional Medical Support Command, Great Lakes, IL. Purchase those items within Naval Hospital, Newport’s purchase authority. Inform higher authority on the status of Funded equipment and receipt in conjunction with the Plant Account and Bio-Medical Engineering Division on defective material. Implemented a status report for all purchases, funded pending purchases, and pending technical review of equipment with a dollar value of over $50,000.00.

Materials Management Department – (Purchasing Section) as a government Purchasing Agent, responsible for procurement of medical supplies and services with limitations contained in the Federal Acquisition Regulations (FAR), placement of Purchase Orders, Delivery Orders, (VA, GSA and DLA). Prepared all purchase documentation and evaluated each action for compliance with set policies. Maintain files; document all actions and monitor status of each purchase. Resolve any discrepancies pertaining to contracts under my purview. Issue, prepare, and maintain amendments and pertinent modifications.

Actively dealt with a variety of vendors in determining the selection of appropriate items and sources. Purchasing standard and non-standard items including medical supplies, medical equipment, subsistence, contract services, plumbing, heating and electrical supplies, Bio-Medical equipment, repairs and calibrations, automotive repairs, books, and subscriptions requests. Complexity ranged from routine local purchases to complicated and extensive negotiations outside the local area. Open market negotiations were a vital roll in this process.

01 Sep 90 –

Accepted position at the Naval Hospital, Newport RI of Contracting Officer/Director of Contracts (Civil Service)

Planed and directed personnel through establishment of areas of responsibilities and delegation, providing specific guidance on complex or controversial matters when required. I also planned and controlled employee work assignments, audits the work of subordinates periodically for compliance with current procedures, ensures satisfactory degree of quantity and quality of work performed.

Ensured monthly statistical/productivity reports are generated for internal and external uses, resolves contracting or contract administration problems that employees cannot solve, advises, counsels and instructs employees on administrative matters, administers leave program and certifies time cards, initiates and recommends improvements to work methods, interviews applicants for vacancies, recommended employees for promotion, maintained current knowledge and instructed employees on procedures, policies, and directives, retrieve necessary information from higher authority on complications that arise. Supported and promoted all aspects of Equal Employment Opportunity programs as directed.

Contracting Officer - Provided close direction for the performance of all phases of contracting and stock/inventory control, including review of contractor performance and compliance, review of supply effectiveness. Also, actions to correct deficiencies, preparing modification, processing contractor invoices, and coordinating, researching and preparing government correspondence to the contractor on all issues covering the full breadth of contract functions within the purchase authority of this activity.

Provided guidance, consultation and assistance to all personnel assign to the hospital, its outlying clinics, and the Naval Dental Center regarding their contractual responsibilities and authority with the contracts or purchases. Acted as the on-site expert on all contract content, interpretation and regulations.

Ensured that; all bulk narcotics, alcoholic beverages and precious metals are contained within a secure space; combinations to the vault and both safes within the vault be changed every six months, whenever there is a change of custodian, or if a combination has been compromised; inspects controlled packages for damage and correctness upon receipt from vendors, and initiates corrective actions if necessary; maintains an accurate inventory at all times.

I was available at all times of inventory to assist the Bulk Narcotic and Controlled Substance Inventory Board inspectors. Monitored that only authorized personnel are allowed access to these items; demanded that only authorized personnel are involved in the procurement, receipt, inventory and transfer of these items were in accordance with all Drug Enforcement Administration Regulations and Manual of the Medical Department Standards.

Supervised three areas, centered around the procurement of materials ranging from common off-the-shelf items to unique technical items, some of which may be obsolete, in short supply, or difficult to locate. After deciding on a purchase strategy, solicitations for quotations (SFQ/RFQ) are used (when technical factors were the primary concern). Purchase methods included informal market methods and may also include sole source/sole product requirements.

Supervised several processes that were refined which include reviewing requirement specifications for clarity and correctness of information, deciding method of procurement, selecting prospective contractors and rate offers, and preparing contract award determination and documents, and preparation of information to respond to written protests from non-selected vendors.

Independently performed tasks, such as obtaining price with Sole Source/Sole Product vendors, persuading reluctant vendors to bid and collected data to determine fair and reasonable prices for offers (quotes) that were not current.

The purpose of this work was to serve as supervisor of the Purchasing/Contracting Division and as Contracting officer. To acquire a variety of standard and non-standard technical supplies, services, and equipment through informal/formal advertising or limited negotiation. The work involved analyzing a variety of factors and conditions to make decisions concerning proper preparations of Request for Quotations (RFQ), negotiation, inclusion of special provision clauses in proposed purchases, review of bids and proposals, and evident responsibility of contractors based on previous performance. My review must have been in regard to the most beneficial offer/vendor to promote the foremost logistic supply support to the installation.

My position also required interface with Comptroller Personnel, Medical Equipment Managers, Stock Fund Managers, working level personnel, Doctors, Nurses, Supply Technicians, other DOD activities and private industry. I must have been able to proficiently express concepts both verbally and through written correspondence with higher authority, DOD, and representatives of commercial contractors. Contacts are with contractors or their designated representatives. The purpose of these contacts is to conduct or participate in meetings and discussions to review, resolve or review the requirements for procurement and payments.

Contacts must also have been established with other Departments within the Hospital, its outlying Clinics; and Naval Dental Center (includes 12 regional clinics), Newport, other Military Treatment Facilities, Fleet and Industrial Supply Centers (both Philadelphia and Newport Detachments), the Procurement Management Review Team, Bureau of Medicine and Surgery, Naval Healthcare Support Office, Norfolk, and other Federal Agencies.

Contacts were to discuss interpretations of purchasing precedents and to coordinate work assignments. Contacts with customers were to discuss and furnish information on clarity of specifications, potential sources, prices, and substitution of items.

Contacts with suppliers and vendors were to discuss procurement needs, including the nature, quality, and condition of items or services; to get information concerning availability of items, delivery dates, hazardous material regulations, discounts and similar information; and to reach an agreement on a fair and reasonable price.

Contacts with Comptroller personnel and Medical Equipment Managers were to plan and forecast current and future purchasing needs to best suit the command mission. Contacts were also to gain wage determinations from the Department of Labor.

Evaluated, tested, analyzed, and coordinated the installation of a Local Area Network (LAN) for the Northeast Region, which enhanced the capabilities to complete the myriad of administrative tasks associated with purchasing functions. Procured and installed software that completely automated the Contracting and Purchasing departments, increasing overall productivity, modernizing the ability to track outstanding requisitions, backorders, and payments from request through purchase to receipt of goods. This system allowed the requestor to input requests directly into the purchasing system, dramatically decreasing the Purchase Action lead-time (PALT) for the Region.

Conducted in-house training for the Region and other DOD (Department of Defense) activities including Camp Le Jeune, NC, Cherry Point, NC, Annapolis, MD, Naval School of Health Sciences, Portsmouth, VA and Naval Hospital Okinawa Japan in the installation, trouble shooting, and user functions of the Automated Purchasing System (RPSV3). This system is currently being used by approximately 500 DOD components. I served as the East Coast Service Representative for trouble calls and in service training.

01 Feb 00 –

Innovative Logistics Techniques, Inc. (on Contract) Client: US Soldier & Biological Chemical Command, Natick MA

        Senior Logistician, Integrated Material Management Center

Provided logistic support as an Item Manager within an Integrated Material Management Center at a national control point, specifically for the tactical shelters group. I was responsible for determining and programming long-range requirements (both quantitative and monetary). Developed long-range forecasts of requirements, develops budget reflecting expected expenditures, determines initial distribution plans, and initiates procurements for new major equipment or subsystems.

Work entailed intensive study and analysis of program plans, operational reports and schedules, production and procurement lead times. Investigating and analyzing a variety of unusual supply problems or conditions with questions about supply programs or existing supply systems. A broad knowledge of supply program relationships. Knowledge of specialized methods and techniques to analyze and evaluate effectiveness and efficiency of supply programs. Extensive experience to resolve difficult issues and controlling actions in an inventory management function.

Requirement Determination – Review and compile information from Supply Control Studies and Item Manager Plans to make recommendations to procure, recall, excess, repair, or cutback items. Utilize the Commodity Command Standard System (CCSS) in various programs to assist with research. These included the Automated Remote Terminal Interactive System (ARTIS), KeyPlus, and Model 204. Each one enhances the ability of the item manager to make concise recommendations.

Procurement Coordination – Initiate Procurement Work Documents (PWDs) through the Commodity Command Standard Systems: Suspend Procurement Request System (SPRS), and the Created on-line Procurement Systems (COPS). Interfaced with the Acquisition Review Group (ARG) on frequent basis to receive updates on Procurement Work Documents and to respond to tasking issues. Created spreadsheets for specific weapon systems groups for the tracking of Procurement Work Documents and Technical Data Packages. Played a key role as the link between the soldier in the field and the products needed to complete their mission.

Material Distribution – Designated Supply Depots for receipt of material for further distribution (MRO). Coordinated with depot personnel for transfer to end user while assuring priorities are delegated properly and financial obligations are met. Demonstrated the ability to make judgment calls on the status of items held at depots, depending on specific circumstances.

4/2000 - 10/2000

Volt Services Group (on Contract) Client: Raytheon Company (Electronics Systems), Portsmouth RI

        Supply Chain Management, Purchasing Agent Level II

Prepared bid lists, inquiry packages, and bid evaluations. Recommend sources, lead negotiations, and reviewed purchase orders prior to execution and and finally, issued the purchase. Obtain review from legal, insurance and other applicable departments of contracts, purchase orders, changes, amendments, etc., prior to executions.

Accountable to the Purchasing Manager for: Timelines, accuracy and adequacy of purchase order negotiation and administration activities. Fulfillment of purchase order requirements during project performance using WEB based ESD/EDI applications. Timelines, accuracy and adequacy of purchase order related problem identification, status reporting and corrective action. Expedite Purchased material to meet project timeline changes.

Acted as Production Control to process and flow requisitions using the automated (ORACLE based) Purchase Order Workflow & Electronic Routing (POWER) system. Felicitated various reports for Purchase Action lead-time control and report productivity to management.

10/2000 - Present

The City of Newport, Newport Road Island

        Financial Directorate, Purchasing Agent

Prepares and works with department directors in preparation of standard specifications for materials and services submitted to competitive bid or written quotation.

Supervises preparation of purchase orders for materials, supplies and services as required by all City department; Supervises and maintains files for all requisitions, purchase orders, commodity and insurance contracts.

Maintains all Leases, specifications, inventory lists and bidders lists. Receives all invoices and direct payment vouchers and check them for accuracy before they are processed for payment.

Initiates purchases of supplies, materials and equipment. Locates sources of supplies and places orders; compares costs, evaluates quality and suitability of supplies and materials, makes recommendations for awards.

Inspects delivered supplies and/or services rendered to ensure compliance with the intent of the specifications. Receives and opens all formal bids and written quotations as required.

Prepares and maintains a property inventory of all capital equipment. Assists in the execution and control of the approved budget. Examines and prepares reports on equipment and supplies available to improve department operations.

Responsible for organizing and conducting a public auction to dispose of surplus city-owned property.

Responsible for aspects of a risk management program, including but not limited to negotiating policy premiums, supervising claims processing, and assisting in the development of policy provisions and internal controls to minimize the number and magnitude of risks.

Skills and Attributes

(Excerpts from Performance Reviews)

- All tasks assigned are readily accepted and completed ahead of schedule.

- The Bureau of Medicine and Surgery has recommended progress review for implementation at other sites for highest-level procurement history.

- Successful negotiating skills effectively communicated both need and compromise.

- Easygoing yet professional demeanor ensures success.

- Continues to be customer driven.

- An exemplary Supervisor.

- Dedication to process improvement has been well demonstrated.

- Proven great insight as to what the future purchasing operations should look like.

- Others emulate Contracting/Purchasing Section’s operation.

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