From the 1st of May 2004, the LSC National Office announced new procedures for invoices. A letter was sent out to all the suppliers/providers the LSC deal with, telling them about the new invoice procedures.
To download a copy of the letter in word format please click here.
(pls note this version of the letter is only 1 page, and does not have anything on the back of it, as stated).
The new invoice procedures are as follows:
1. First make a copy of the original invoice
2. Send the original invoice to the following address (quoting the LSC Office Reference Number (for Sussex it is SE300) and also quoting the LSC Contact as well - i.e. Panos Christofi):
The Accounting Service Centre
Learning + Skills Council
Cheylesmore House
Quinton Road
COVENTRY
CV1 2WT
(Pls note you MUST quote the LSC Office Reference Number and contact)
3. The copy of the invoice (with the evidence) is then sent to the Sussex LSC (as normal).
4. When the LSC National Office recieve the original invoice they will scan it, and then send it to the Sussex LSC Finance Deptartment electronically, who will then email it to the OSAT Co-ordinator.
5. When the OSAT Co-ordinator is satisfied that all the evidence is correct, an email will be send to the Sussex LSC Finance Deptartment with confirmation to pay the invoice.
Please find more info below regarding invoices:
When sending invoices, please ensure they include as much information as possible regarding the amounts claimed. The correct evidence, and the Small Employer Declaration Form (if you deal with small employers or self-employed candidates) should also be included with the invoice.
The information should include: how many start-ups, how many 3 or 6-month on- programme payments, or how many achievements you are claiming for.
Please include the name/s of the candidates on the invoice as well (if there are too many candidates to include on the invoice, attach on a separate sheet), and also state what level of NVQ they are registered on (or state Assessor if they are registered as such).
The NVQ level is especially important when claiming for start-up payments, as it is difficult to differenciate between level 2 & 3 start-ups as the payments are similar.
If you deal with small employers or self-employed candidates, do include the small employers uplift, and make sure the Small Employer Declaration Form is signed by the employer or the self-employed candidate and sent with the invoice. Also don't forget to send the required evidence with the invoice as well (apart from 3 or 6 month on-programme payments evidence - please see evidence for more info), and please try to send the evidence with the invoice as this speeds up the prcedure by 100%.
Please send the copies of the invoices, evidence and Small Employer Declaration Forms to:
Panos Christofi
OSAT Co-ordinator
Sussex Learning & Skills Council
Princes House
53 Queens Road
Brighton, BN1 3XB
(Please remember to send original invoice to the LSC National Office)