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The OLMC Athletic Booster is currently being established. Individuals interested in supporting the OLMC athletic programs as a member of this club can contact Mike Naunton at (410) 686-1050. |
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The Cougars Athletic Association is a nonprofit organization of interested parents who voluntarily assist in the furtherance of interscholastic athletics as an integral part of the educational process at Our Lady of Mount Carmel. The association will benefit the department as stated below, and will have no say in the appointment of coaches, the scheduling of games, the purchase of equipment or the establishing of department policy. Article I - Name, Purpose, Powers, Offices Section 1 Name - The name of the Association is the Cougars Athletic Association. Section 2 Purpose - The purpose of the Association is as follows: To engender, foster, and promote the athletic program and school spirit at OLMC. To assist and support the faculty members involved in the administration and conduct of the interscholastic athletic program. To raise funds for special equipment and programs deemed desirable by the Athletic Director not specifically provided for by the budget. No part of the funds raised shall insure to the benefit of the Association members. Section 3 Powers - In support of the stated purpose, but not in limitation thereof, The Association shall have the power: To engage in activities which will assist or contribute to the furtherance of the OLMC Athletic Program. To cooperate with the Parish Pastor, Principal, Athletic Director or other designated officials of OLMC in programs that further the welfare of the student body. Section 4 Offices - The Association shall have and maintain offices on the school premises. Such offices may be within the Athletic Department with the Athletic Director as the Association representative on campus. Other arrangements as deemed appropriate by the Principal are also acceptable.
Article II - Membership Section 1 Eligibility Regular membership in the Association shall be open to all parents of students, interested alumni, and members of the parish community of OLMC. Section 2 Termination of Membership - Membership in the Association may be terminated: Through resignation - any member may voluntarily resign from The Association. For cause - any member that engages in activities detrimental to the Association may be terminated as a member after an appropriate hearing, if requested, before the officers of the Association and an affirmative vote of not less than three fourths of the members.
Article III - Meetings Section 1 Annual meeting - An annual meeting of members shall be held during the month of June in each year, on such a day and at such place and hour as determined by the Officers for the purpose of electing officers. It is Recommended that the June meeting of the executive Board be held as the Annual Meeting. Section 2 Regular meetings - Regular meetings shall be held on a regular basis. The dates of the meetings will be determined at the Annual Meeting in June for the following year. Section 3 Special meetings - Special meetings may be called by the Pastor, Association President, Principal and /or Athletic Director. Section 4 Place of meetings - The board of directors may designate any place, either within the school building, or without, as the place of the members. Section 5 Notice of meetings - meeting dates are set at the June meeting and a list of those meeting dates will be printed and sent to parents via school mailings. Alumni will receive notification of dates through the alumni newsletter and the parish community will be made aware of the dates via the Church Bulletin.
Section 1 Election - The affairs of the association shall be managed by the officers which shall consist of no less than four (4) elected members in good standing, plus the immediate past President who shall serve ex-officio. A new Board of Directors shall be elected each year for a term of office for one year. The new board of directors will begin its term of office on July 1st and preside over the first meeting after that date. The term of office is from July1st to June 30th of the following year. Section 2 Composition of the Board - The Board of Directors shall be made up the Association's Officers, a School Parent and a Coach from the athletic program. The Athletic Director shall serve as a member of the Board. Section 3 Officers - The officers of the Association shall be the school minister, a President, Vice-President, Secretary, and Treasurer. The same person may not hold two offices at the same time. Section 4 Nominations - The nominating committee shall consist of the Chairman of the Board, the President and the Athletic Director. The nominating committee shall nominate the Directors and officers of the Board. The names of the prospective nominees shall be presented to the Board of Directors and the general membership at least 30 days prior to the annual meeting. In the event there are more nominees than vacancies on the Board of Directors, election shall be by written ballot. A simple majority is required to win the election. Section 5 Qualifications - To be eligible as an Officer or Director, an individual must be a member in good standing. Section 6 Vacancies - In the event a vacancy in the Board of Directors occurs as a result of death, resignation, disability, or termination for cause of a Director, such vacancy shall be filled by the Board of Directors, who shall elect a Director to serve until the next Annual Meeting. In the event a vacancy occurs as a result of an increase in the number of elected Directors, such vacancy shall be filled by vote of the Board of Directors at any meeting. Section 7 Quorum - One-half of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board. If a quorum is not present, any lesser number may adjourn the meeting without further notice. Section 8 Action by Directors - The act of a majority of the Directors present at a meeting at which a quorum is present, shall be the act of the Board of Directors, except where otherwise provided by law of these Bylaws. Section 9 Compensation - Directors and Officers shall not receive any compensation for their services.
Article V - Officers - Duties and Responsibilities Section 1 Chairman of the Board - The Chairman of the Board of Directors shall be the OLMC Athletic Director or such other representatives as designated by the School Principal. The Chairman shall be entitled to vote only in the event of a tie vote of the other Directors. The office of Chairman is an appointive office. Section 2 President - The President shall be the principal executive officer of the organization and shall in general supervise and control all the business and affairs of the Association. He/she shall preside at all meetings. At the expiration of the President's term of office, he/she will serve as an exofficio member of the Board of Directors. The President may sign, with the secretary or any other proper officer of the Association, any contracts, leases or other instruments which the Board of Directors have authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board or by these Bylaws. The president shall perform all duties incident to the office and such other duties, as may be prescribed by the Board of Directors from time to time. Section 3 Vice President - In the absence of the President, or in the event of his/her inability or refusal to act, the Vice President shall perform the duties of the President, and when so acting, shall have all the powers of the President and be subject to the same restrictions. The Vice President shall perform such other duties as shall from time to time be assigned to him/her by the President of the Board of Directors. Section 4 Secretary - The secretary of the Association shall be responsible for the proper mailing of notices of meetings to the Board of Directors and member as appropriate; shall take and publish, in good form, the minutes of all meetings; shall be custodian of the association seal; and in general, perform all duties incident to the office of secretary. Section 5 Treasurer - The treasurer shall be in charge of the association funds and financial records. As treasurer he/she shall collect all member dues and assessments, shall have established proper accounting procedures for the handling of association funds, and shall be responsible for the keeping of the funds in such banks, trust companies and/or investments as are approved by the board of directors. He shall report the financial condition of the association at all meetings of the board of directors, and at other times when called upon by the president. At the end of the fiscal year, he shall deliver over to his successor all books, money, and other property in his/her charge, or, in the absence of a successor, he shall deliver such properties to the president.
Article VI - Fiscal and Elective Year Section 1 The fiscal year shall be from July 1st through June 30th inclusive. The elective year shall be from July 1st through June 30th inclusive.
Section 1 Nominating committee - The nominating committee shall consist of the Chairman of the Board (Presiding Officer), the president and directors. The directors shall be elected to the nominating committee by the Board of Directors at its first official meeting in July. Section 2 Other Committees - The president shall appoint from the board of directors, such other committees as deemed necessary to conduct the affairs of the association. He/she shall prescribe the committee functions and designate the chairman. No committee shall act of behalf on the Board of Directors unless specifically authorized to do so. The president may remove any member of any committee whenever, in the judgment of the president, the best interest of the association shall be served by such removal. Section 3 Rules - Each committee may adopt rules for its own government, not inconsistent with these bylaws, or with rules adopted by the board of directors.
Article VIII - Dues Section 1 Annual dues - There will be no required fee for membership
Article IX - Accounting Section 1 Books, Records, Charts of Accounts - The association shall keep correct books and records of account and shall also keep minutes of the proceedings of its board of directors and committees having any of the authority of the Board of Directors. The secretary shall keep a record book. A chart of accounts that accurately reflects the income, revenue, expenses, assets, and liabilities of the association shall be prepared and maintained by the treasurer. The executive committee may prescribe such chart of accounts. An archive of books, records, financial statements, and relative documents will be maintained in the association office of the school premises. Any member in good standing may inspect all books and records of the association for any proper purpose at any reasonable time.
Article X - Checks, Deposits, and Funds Section 1 Checks, Drafts, etc. - All checks, drafts, or other orders for the payment of money, notes, or other evidence of indebtedness, will be issued by the business office, business manager, or parish pastor. Section 2 Deposits - All funds of the Association will be submitted to the business office or business manager of Our Lady of Mt. Carmel High School Section 3 Gifts - The Board of Directors may accept on behalf of the Association via the Business Office, any contribution, gift, bequest, or device for the general purpose of the Association.
Article XI - Amendments to Bylaws Section 1 Procedure - These Bylaws may be altered, amended, repealed, and new Bylaws may be adopted by a majority of the entire Board of Directors at any meeting of the Board, provided that at least seven (7) days written notice is given of intention to alter, amend, repeal, or to adopt new Bylaws at such meeting. Section 2 Notice - When any amendments of the Bylaws have been made, copies of such amendments, or a complete revised copy of the Bylaws as amended, shall be mailed within thirty (30) days to each member of the Board of Directors. |