Ontario Catholic Student Council Federation
� Copyright 2000
Ottawa-Carleton Catholic Student Council Constitution
Simply click on any link that does not turn orange for a drop down menu which will let you view a specific clause.
Article 1 The Executive Council
Article 2 Executive Council's Positions/Roles
Article 3 School Representatives
Article 4�Election of The Ottawa-Carleton Council
Article 5 Meetings
Article 6 Removal From Office
Article 7 Amendments
Article 8 Moderator
Article 1 The Executive Council
1. The Executive Council has a political focus, and shall act as a pillar of support for the Catholic High Schools of The Ottawa-Carleton region.
2.� The Executive Council will represent all 11 Catholic High Schools in the Ottawa-Carleton region equally.
3.� The Executive Council will manage all of its finances and issue a report to the Provincial Council in Toronto monthly.
4.� The Executive Council shall keep up to date with all concerns, or topics regarding Catholic education, ensuring that all students are aware of any problems.
5.� The Executive Council shall act as a resource for all Catholic Student Councils.
6.� The Executive Council shall hold elections at the end of every term.� (*See Article 4 about elections)
7.� The positions on the Executive Council include: (1) President, (1) Vice-President, (1) Secretary, Corporate Affairs
Minister, (1) Public Relations Minister. (*See Article 2, Positions and roles of the Executive� Council)
Article 2 Executive Council's Positions/Roles
1.� The positions of the Executive Council are:
1.� President
2.� Vice-President
3.� Secretary
4.� Treasurer
5.� Corporate Affairs Minister
6.� Public Relations Minister
2.� The positions mentioned are required to attend all Ottawa-Carleton Council sponsored activities and meetings, unless a valid reason for one's absence is provided.� Anyone who fails to meet the responsibilities of the office must account for his/her actions to the Executive Council as a whole, and removal from office may be considered.� The final decision will be made after consideration of all facts, by the moderator(s).
3.� It is the responsibility of every member of the Executive Council to be familiar with the contents of this Constitution.� This Constitution is binding to all members, and all members are required to meet the demands of their office.
Clause A: President
1.� The President shall call any official meetings he or she deems necessary, and shall� preside over all meetings of the ExecutiveCouncil.
2.� The President shall ensure that all elected members of the Council perform their duties as outlined in the constitution.
3.� The President shall� act as a the chief liaison between the
Ottawa-Carleton Council and the Ontario Catholic Student CouncilFederation.
4.� The President shall� be responsible for drafting a complete
tentative calendar of proposed Ottawa-Carleton Council activities and meetings for the full academic year. This calendar is subject to the approval of the Moderator(s).
5.� The President shall� be responsible for the best possible
representation of the student bodies.� This will be done by reviewing and updating the Constitution with the Executive Council whenever it is deemed necessary.
6.� The President shall� be responsible for delegating responsibilities, not specifically under the jurisdiction of any elected members of the Executive Council.
7.� The power to delegate responsibilities for the Executive Council projects to any member shall� rest solely with the President.
Clause B: Vice-President
1.� The Vice-President shall� act as President if or when the President is unable to fulfil the position.
2.� The Vice-President shall� be responsible for the organization of the elections.
3.� The Vice-President is expected to go above and beyond the criteria demanded of him/her in the constitution and help with any and all projects that need assistance on the council.
Clause C: Secretary
1.� The Secretary shall� attend every Executive Council and School Representatives meeting.
2.� The Secretary shall take the minutes of each meeting, compile a summary of the meeting and distribute this summary at the next meeting.
3. The Secretary shall contact everyone on the Council to inform them of upcoming events and meetings.
4.� The Secretary shall create a contact list of everybody on the
Executive Council, and� distribute this list to all members of the Executive council as well as the School Representatives.
Clause D: Treasurer
1.� The Treasurer shall manage all finances within the Ottawa-Carleton Council.� Therefore he/she must attend all functions that are organized by the Council.
2.� The Treasurer shall make record of all funds going in or out of the Ottawa-Carleton Council's account.
3.� For the sake of eliminating any sense of mistrust, the Treasurer must co-sign all checks with the President.
4.� The Treasurer must not count or deal with any cash without another member of the Executive Council present at the time.
5.� The Treasurer shall draw up a monthly report of all financial
transactions.� They will also provide the Provincial Council with a monthly report of the current financial situation.
6.� The Treasurer is responsible for providing invoices or receipts to all creditors who require one.
Clause E: Corporate Affairs Minister
1.� The Corporate Affairs Minister shall be responsible for obtaining crporate sponsorship for various Ottawa-Carleton Council activities.
2.� The Corporate Affairs Minister can have a committee to aid in
obtaining corporate sponsorship if he/she wishes to have one.
3.� Any contracts made between corporate sponsors and the Executive Council must be signed by the Corporate Affairs Minister and thePresident.
Clause F:������� Public Relations Minister
1.� The Public Relations Minister shall be in charge of the organisation of fundraising events.
2. The Public Relations Minister will advertise the Ottawa-Carleton Council events however he/she deems appropriate.
3.� The Public Relations Minister can have a committee to aid in
publicizing events and organising fundraisers if he/she wishes to haveone.
4.� He/She is responsible for the OCSCF Ottawa-Carleton web site.
5.� He/She is responsible for the relationship between the council and each respective school.
Article 3 School Representatives
1.� The School Representative shall ensure that every school is being represented equally.� He/ she will maintain constant communication with their respective school.
2.� There will be one elected representative from each of the 10
Catholic High Schools in the Ottawa-Carleton region.
3.� One member of the Executive Council shall chair the meetings at which School Representatives will be in attendance.
Article 4��� Election of The Ottawa-Carleton Council
Clause A:�������Prerequisites for Candidacy
1.� Each candidate must have maintained an academic average of 70% throughout the current school year.� In such cases where he/she does not fall within this limit they may appeal their case to the moderator, whose decision shall be regarded as final.
2.� All positions are open to any student from Grade 9 to Grade 12, who are presently attending school and intending to return for the full scholastic year.
3.� Application forms for candidacy must be obtained from the
Ottawa-Carleton Council.� Requested information includes endorsements from at least two teachers and the Vice -Principal or Principal at the school in which the nominee is enrolled at.� The application must be returned before an arbitrary deadline set by the Executive Council in order to ensure the legitimacy of every nomination.
4.� Any individual who has been elected to serve on the Ottawa-Carleton Council is eligible to run for election to any office, including that which he/she is currently serving, again, on the condition that he/she fully meets all requirements outlined in this Constitution.
Clause B: Voting Procedures
1.� Elections for the Ottawa-Carleton Council must be held every year, without fail, in May.
2.� The President position and Vice-President position are the only positions that may be elected as co-partner positions.� President and Vice-President positions cannot have co-partners in the same term.� In the event that both positions have two candidates who each wish to have co-partners, each position eliminates the opportunity for a co-partner and each candidate must run soley.
Article 5 Meetings
1.� All meeting dates for the full scholastic year must be predetermined at the first meeting after election.
2.� At all meetings, the chair is required to make up an agenda.�The Secretary is required to take attendance, the minutes, and hand out a summary of the last meeting.
3.� The School Representatives are required to meet at least once a month, except where such meetings would conflict with examinations or official school holidays.
4.� The Executive Council is required to meet at least twice everymonth.
5.� A quorum shall� consist of the majority of the Executive Council, at least one of which must be the President or a Vice-President.
6.� The President, or, in his/her absence, the Vice-President, shall chair each meeting, at which he/she will not be allowed to vote, except in the event of a tie when he/she cast the deciding vote.
7.� Every Ottawa-Carleton Council Meeting is open to the entire studentbody.
8.� Any member of the Executive Council or School Representative who misses five meetings, without a valid reason, is subject to impeachment, however if any member of the Executive Council misses eight meetings, without a valid reason, they can be dismissed from their positionimmediately.
Article 6 Removal From Office
1.� Any Executive Council member who fails to meet his/her duties as outlined in this Constitution, or who breaches any part of this constitution, shall� be subject to removal from office.
2.� Charges shall� be submitted to the moderators after intelligentdiscussion.
3.� The charged member of the Executive Council must be accorded the opportunity to answer the charges.
4.� The remaining Executive Council must vote 2/3 majority for the removal of the member in question.
5.� In the event of resignation, removal from office, or other such incapacitation, the Executive Council shall� approve, by 2/3 majority, a new person to be appointed to the office.� The candidate must have run for the position or the position of a higher office in the previous year's election.� In such a case of vacation of the President's office, the Vice-President shall� take� over the position of President.
Article 7 Amendments
1.� This Constitution may be amended at any Council meeting with a 2/3 majority vote, in the attendance of the entire Executive Council, provided that notice has been given at a previous meeting.
2.� Amendments can be introduced by any member of the Executive Council, Faculty, or Administrator.
Article 8 Moderator
1.� The Moderator shall act as a guide for the council when uncertainties occur.
2.� The Moderator shall oversee appeals for candidacy and impeachment.
Simply click on any link that does not turn orange for a drop down menu which will let you view a specific clause.
Article 1 The Executive Council
Article 2 Executive Council's Positions/Roles
Article 3 School Representatives
Article 4�Election of The Ottawa-Carleton Council
Article 5 Meetings
Article 6 Removal From Office
Article 7 Amendments
Article 8 Moderator
Article 1 The Executive Council
1. The Executive Council has a political focus, and shall act as a pillar of support for the Catholic High Schools of The Ottawa-Carleton region.
2.� The Executive Council will represent all 11 Catholic High Schools in the Ottawa-Carleton region equally.
3.� The Executive Council will manage all of its finances and issue a report to the Provincial Council in Toronto monthly.
4.� The Executive Council shall keep up to date with all concerns, or topics regarding Catholic education, ensuring that all students are aware of any problems.
5.� The Executive Council shall act as a resource for all Catholic Student Councils.
6.� The Executive Council shall hold elections at the end of every term.� (*See Article 4 about elections)
7.� The positions on the Executive Council include: (1) President, (1) Vice-President, (1) Secretary, Corporate Affairs Minister, (1) Public Relations Minister. (*See Article 2, Positions and roles of the Executive� Council)
Article 2 Executive Council's Positions/Roles
1.� The positions of the Executive Council are:
1.� President
2.� Vice-President
3.� Secretary
4.� Treasurer
5.� Corporate Affairs Minister
6.� Public Relations Minister
2.� The positions mentioned are required to attend all Ottawa-Carleton Council sponsored activities and meetings, unless a valid reason for one's absence is provided.� Anyone who fails to meet the responsibilities of the office must account for his/her actions to the Executive Council as a whole, and removal from office may be considered.� The final decision will be made after consideration of all facts, by the moderator(s).
3.� It is the responsibility of every member of the Executive Council to be familiar with the contents of this Constitution.� This Constitution is binding to all members, and all members are required to meet the demands of their office.
Clause A: President
1.� The President shall call any official meetings he or she deems necessary, and shall� preside over all meetings of the ExecutiveCouncil.
2.� The President shall ensure that all elected members of the Council perform their duties as outlined in the constitution.
3.� The President shall� act as a the chief liaison between the Ottawa-Carleton Council and the Ontario Catholic Student CouncilFederation.
4.� The President shall� be responsible for drafting a complete tentative calendar of proposed Ottawa-Carleton Council activities and meetings for the full academic year. This calendar is subject to the approval of the Moderator(s).
5.� The President shall� be responsible for the best possible representation of the student bodies.� This will be done by reviewing and updating the Constitution with the Executive Council whenever it is deemed necessary.
6.� The President shall� be responsible for delegating responsibilities, not specifically under the jurisdiction of any elected members of the Executive Council.
7.� The power to delegate responsibilities for the Executive Council projects to any member shall� rest solely with the President.
Clause B: Vice-President
1.� The Vice-President shall� act as President if or when the President is unable to fulfil the position.
2.� The Vice-President shall� be responsible for the organization of the elections.
3.� The Vice-President is expected to go above and beyond the criteria demanded of him/her in the constitution and help with any and all projects that need assistance on the council.
Clause C: Secretary
1.� The Secretary shall� attend every Executive Council and School Representatives meeting.
2.� The Secretary shall take the minutes of each meeting, compile a summary of the meeting and distribute this summary at the next meeting.
3. The Secretary shall contact everyone on the Council to inform them of upcoming events and meetings.
4.� The Secretary shall create a contact list of everybody on the Executive Council, and� distribute this list to all members of the Executive council as well as the School Representatives.
Clause D: Treasurer
1.� The Treasurer shall manage all finances within the Ottawa-Carleton Council.� Therefore he/she must attend all functions that are organized by the Council.
2.� The Treasurer shall make record of all funds going in or out of the Ottawa-Carleton Council's account.
3.� For the sake of eliminating any sense of mistrust, the Treasurer must co-sign all checks with the President.
4.� The Treasurer must not count or deal with any cash without another member of the Executive Council present at the time.
5.� The Treasurer shall draw up a monthly report of all financial transactions.� They will also provide the Provincial Council with a monthly report of the current financial situation.
6.� The Treasurer is responsible for providing invoices or receipts to all creditors who require one.
Clause E: Corporate Affairs Minister
1.� The Corporate Affairs Minister shall be responsible for obtaining crporate sponsorship for various Ottawa-Carleton Council activities.
2.� The Corporate Affairs Minister can have a committee to aid in obtaining corporate sponsorship if he/she wishes to have one.
3.� Any contracts made between corporate sponsors and the Executive Council must be signed by the Corporate Affairs Minister and thePresident.
Clause F:������� Public Relations Minister
1.� The Public Relations Minister shall be in charge of the organisation of fundraising events.
2. The Public Relations Minister will advertise the Ottawa-Carleton Council events however he/she deems appropriate.
3.� The Public Relations Minister can have a committee to aid in publicizing events and organising fundraisers if he/she wishes to haveone.
4.� He/She is responsible for the OCSCF Ottawa-Carleton web site.
5.� He/She is responsible for the relationship between the council and each respective school.
Article 3 School Representatives
1.� The School Representative shall ensure that every school is being represented equally.� He/ she will maintain constant communication with their respective school.
2.� There will be one elected representative from each of the 10 Catholic High Schools in the Ottawa-Carleton region.
3.� One member of the Executive Council shall chair the meetings at which School Representatives will be in attendance.
Article 4��� Election of The Ottawa-Carleton Council
Clause A:�������Prerequisites for Candidacy
1.� Each candidate must have maintained an academic average of 70% throughout the current school year.� In such cases where he/she does not fall within this limit they may appeal their case to the moderator, whose decision shall be regarded as final.
2.� All positions are open to any student from Grade 9 to Grade 12, who are presently attending school and intending to return for the full scholastic year.
3.� Application forms for candidacy must be obtained from the Ottawa-Carleton Council.� Requested information includes endorsements from at least two teachers and the Vice -Principal or Principal at the school in which the nominee is enrolled at.� The application must be returned before an arbitrary deadline set by the Executive Council in order to ensure the legitimacy of every nomination.
4.� Any individual who has been elected to serve on the Ottawa-Carleton Council is eligible to run for election to any office, including that which he/she is currently serving, again, on the condition that he/she fully meets all requirements outlined in this Constitution.
Clause B: Voting Procedures
1.� Elections for the Ottawa-Carleton Council must be held every year, without fail, in May.
2.� The President position and Vice-President position are the only positions that may be elected as co-partner positions.� President and Vice-President positions cannot have co-partners in the same term.� In the event that both positions have two candidates who each wish to have co-partners, each position eliminates the opportunity for a co-partner and each candidate must run soley.
Article 5 Meetings
1.� All meeting dates for the full scholastic year must be predetermined at the first meeting after election.
2.� At all meetings, the chair is required to make up an agenda.�The Secretary is required to take attendance, the minutes, and hand out a summary of the last meeting.
3.� The School Representatives are required to meet at least once a month, except where such meetings would conflict with examinations or official school holidays.
4.� The Executive Council is required to meet at least twice everymonth.
5.� A quorum shall� consist of the majority of the Executive Council, at least one of which must be the President or a Vice-President.
6.� The President, or, in his/her absence, the Vice-President, shall chair each meeting, at which he/she will not be allowed to vote, except in the event of a tie when he/she cast the deciding vote.
7.� Every Ottawa-Carleton Council Meeting is open to the entire studentbody.
8.� Any member of the Executive Council or School Representative who misses five meetings, without a valid reason, is subject to impeachment, however if any member of the Executive Council misses eight meetings, without a valid reason, they can be dismissed from their positionimmediately.
Article 6 Removal From Office
1.� Any Executive Council member who fails to meet his/her duties as outlined in this Constitution, or who breaches any part of this constitution, shall� be subject to removal from office.
2.� Charges shall� be submitted to the moderators after intelligentdiscussion.
3.� The charged member of the Executive Council must be accorded the opportunity to answer the charges.
4.� The remaining Executive Council must vote 2/3 majority for the removal of the member in question.
5.� In the event of resignation, removal from office, or other such incapacitation, the Executive Council shall� approve, by 2/3 majority, a new person to be appointed to the office.� The candidate must have run for the position or the position of a higher office in the previous year's election.� In such a case of vacation of the President's office, the Vice-President shall� take� over the position of President.
Article 7 Amendments
1.� This Constitution may be amended at any Council meeting with a 2/3 majority vote, in the attendance of the entire Executive Council, provided that notice has been given at a previous meeting.
2.� Amendments can be introduced by any member of the Executive Council, Faculty, or Administrator.
Article 8 Moderator
1.� The Moderator shall act as a guide for the council when uncertainties occur.
2.� The Moderator shall oversee appeals for candidacy and impeachment.