North Country Mushers - Meeting Minutes

- Meeting Mintues -

Annual Meeting 5-10-08

Meeting called to order at 2:00 PM

Minutes read and Approved

Treasurer's Report given by Rhonda 43 Current members
Total Revenue $1535.00 Outlay $700 Insurance
Net Revenue $835 Current Balance $1939.56 with about $1060 due from Bartlett for approx. $3000 balance. Approved

Old Business

Committee for Race Manual met once and will work toward completion of the manual by this fall.

New Business

Discussion about possibly limiting the number of races NCM would co-sponsor. Decided to determine on a case by case basis
Rhonda discussed possibility of a training event in conjunction with VT Mushers. Motion by Rhonda, second by Jaye, to co-sponsor event with VT Mushers. Amended to state Rhonda will bring final proposal to the Board for approval once details are worked out. Motion Approved.
Rhonda made motion to purchase bibs (30) using $200 from Bartlett and up to $100 from NCM. Bibs to be marked with "North Country Mushers". Approved.
Motion made by Mike Ellis for NCM to join Mush With Pride at a cost of$100. Motion Approved.
Elections were held with Mike Ellis nominated for President and Jim Lalla for Secretary. Running unopposed, both were elected. Board approved Mitch Ingerson to be Member At Large.
Meeting adjourned at 3:30 PM
Respectfully submitted Jim Lalla

Annual Meeting 5-06-07

Attendees: Mitch & Kricket Ingerson, Rhonda & Bob O’Hearn, Mike & Sue Ellis, Jim Lalla, Jaye Foucher, Faith & Bruce Kimball, Matt Carsten, Christine Richardson, Mr & Mrs Clayton Doubleday,Joselyn Bradbury,Lidia Dale-Mesaros

Meeting called to order 1:25 P.M. with 16 members present

Secretary’s report was read and accepted.

Treasurer’s report was read and accepted. Current balance is $1751.56.

A brief discussion of the goals and reasons for founding the club ensued for the members present.

A motion was made to credit $100 to the Craftsbury Sled Dog Race Organization towards next years “sanctioning fee” in an effort to defray some of their costs of them having to cancel this years race due to weather. Motion passed. Secretary will notify Ingrid Bower.

A motion to form a committee consisting of Jaye, Lidia, Mike, Sue and Rhonda to work on preparation of a “How to” Race Manual for putting on a Sled Dog Race was made and approved. It was further agreed that some sort of “application for sanctioning by NCM” be included in this effort.

Motion made to change By Laws of NCM under MEETINGS to read:

“ANNUAL MEETING: A general meeting of the members shall be held on a weekend day in April or May each year at a time and place to be decided by the Board.” Etc.. Motion accepted and passed.

Motion made to change By Laws of NCM under MEMBERSHIP to change dates of membership from May1 – April 30 to read: “Annual meeting – Annual meeting”. Motion accepted and passed.

Elections were held for the positions of Vice President and Treasurer. Hearing no nominations from the floor in opposition, Rhonda O’Hearn was re-elected Vice President and Sue Ellis was re-elected Treasurer by unanimous vote.

Mitch Ingerson was re-elected as Member at Large by the Board.

Meeting adjourned at 2:30 P.M.

Respectfully submitted Jim Lalla

Meeting 9-20-06

Attendees: Mitch Ingerson, Rhonda O’Hearn, Mike & Sue Ellis, Jim Lalla

Meeting called to order 9:15 AM

Minutes approved for last meeting.

NCM has received Federal Tax ID # (20-5263463) and State of NH Business ID (561987)

Rhonda presented a draft for a brochure which was discussed and accepted with minor changes. Rhonda will run off about 50 for distribution at the upcoming trade fair.

Rhonda has $305 in membership donations which will be transferred to the NCM bank account as soon as it is set up. Each Board Member contributed $100 for “seed money” in order to obtain insurance and have some monies available for misc. anticipated expenses. Contribution to be refunded when and if treasury is sufficient to do so. Insurance to be applied for ASAP.

Brief discussion of sanctioning of races followed. Craftsbury seems to be interested but is meeting to discuss and will advise us as to outcome. Other races will be considered as they come up.

Meeting adjourned 11:00 AM

Meeting 7-23-06

Attendees: Mike & Sue Ellis, Bob & Rhonda O’Hearn, Mitch Ingerson, Jim Lalla

Meeting called to order at 10:20 AM

A discussion of proposed By Laws for the organization was the first order of business. The name of North Country Mushers was approved by unanimous vote. Officers are to be Mike Ellis-President, Rhonda O’Hearn-Vice President, Jim Lalla-Secretary, Sue Ellis-Treasurer, Mitch Ingerson-Member at Large. Some minor changes were made to the Membership section, Meetings, and Amendment section and the By Laws were approved as amended. A copy of the approved amended By Laws was sent to all present by Mike Ellis via email on 7-24-06.

Application forms for SS-4 Employer Federal ID number and NH Non Profit forms were discussed and filled out. Forms to be submitted by Sue Ellis. Address for the organization will be the Ellis home address.

Focus of the organization will be the Stratford Nighthawks Sled Dog Race initially and a brief discussion of other possible events followed. Jim Lalla will send a "feeler" to Craftsbury Race (Ingrid Bower) to see if there is any interest in working together on that race.

Discussed a brochure followed. Thought best to be a three part fold out with membership application as part of it. Rhonda will rough draft something for all to review.

Some sort of "How to" manual for putting on a race was felt to be something we should develop and everyone agreed to research what may be already available.

Rhonda indicated she had about $300 donated from leftover entry fees from cancelled Stratford Race which could be used to start our treasury. Mike Ellis will send out a "thank you" letter as well as welcome to the organization to those donors.

Next Meeting to be September 10, 2006 at Igerson’s. Meeting adjourned at 1:00 PM. Jim Lalla

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