ARTICLE I
1. This organization shall be known as Mobile Off-Road Extreme.
ARTICLE II
Objectives
1. Mobile Off-Road Extreme is organized as a non-profit organization
for the purpose of:
a. Providing social, educational, and recreational
activities for its membership.
b. Participating in and supporting civic activities
for the betterment of the community.
c. To promote the sport and past time of four wheel
drive travel in all phases.
d. To promote interest in the ownership and driving
of four wheel drive vehicles.
e. To promote, organize and hold outings, meetings,
runs, excursions, reliability trails, hill climbs, cross country trips
and
similar events.
ARTICLE III
Membership and Dues
1. Owners of off-road vehicles are eligible for membership in
Mobile Off-Road Extreme.
2. The total number of memberships shall not exceed 1000 at any
one time. Each membership includes the immediate family,
however, voting power is restricted to those
family members eighteen years of age or over.
3. All members must conduct themselves in a respectable and orderly
fashion whether in or out of club activities. Any member
disgracing himself or the name or image of Mobile
Off-Road Extreme in the public eye will be immediately subject to expulsion
from the club, subject to decision by the
Board of Directors.
4. Applicants for membership must be at least eighteen years of age
(exceptions may be made by decision of the Board of
Directors) must hold a valid drivers license, and
must show a minimum of PL & PD insurance coverage on their vehicle.
5. Applicants for membership must attend two membership meetings and
one activity before being issued an application form to
be properly filled out and submitted to the Board
of Directors. Following review of each application by the Board of
Directors, the applicant will be notified as to
his acceptance or rejection and when his dues will become payable.
6. Dues for this organization shall be determined by the Board of Directors
per membership per year. The dues are payable in
advance. Any member whose dues are three months
in arrears shall be dropped from the rolls of this organization. Delinquent
members may be reinstated upon payment in full of
his unpaid dues, after approval from the Board of Directors, providing
a
vacancy exists.
7. Any member not having attended a membership meeting during three
consecutive months shall be dropped from the rolls of this
organization. Exemptions may be made by decision
of the Board of Directors.
8. All personal expenses such as uniforms, decals, insignia, etc.,
shall be bore by each individual and are not to be arranged for in
any manner by the club.
9. Members shall immediately notify the Secretary upon a change of
address, mailing address, or telephone number.
10. Resignation of any member shall be in writing and submitted to
the Secretary. No refund of club dues will be awarded.
ARTICLE IV
1. Members who adopt and sign the By-Laws of Mobile Off-Road Extreme
on or before November 09, 2000, shall be known as
Charter Members of the organization.
ARTICLE V
Meetings
1. Meetings of the membership of Mobile Off-Road Extreme shall be held
once monthly at such time and place as may be
designated by the Board of Directors.
2. Fifty one per cent (51 %) of the membership shall constitute a quorum
for a membership meeting.
ARTILE VI
Administration of Officers
1. The officers of Mobile Off-Road Extreme shall consist of a President,
Vice President, Secretary, Treasurer, and Sergeant at
Arms and shall be known as the Executive Committee. It shall be their
duty to draw up agenda for all board and membership
meetings, and it shall be their further duty to
assume the functions of the Board of Directors in cases of emergency.
2. The Board of Directors shall consist of the members of the Executive
Committee, the immediate past president, and 5 directors
elected by the membership. Each director shall be
assigned one or more committees and it shall be his duty to represent such
committees on the Board. Further duties of the Directors
shall be to conduct the day-to-day business; to take such actions as
might best fulfill the aims of this organization,
and to audit the books of the previous administration. The Board of Directors
shall
meet regularly once each month and eight members
shall constitute a quorum of the body.
3. No officer shall be added to the club except by the vote of the
majority of the entire membership of the club.
ARTICLE VII
Duties and Powers of Officers
1. The PRESIDENT shall preside over all membership and board meetings
and shall be present at all events when possible. He
shall be the executive officer and shall have the
duty to carry out the policies and decisions of the Board of Directors.
He shall
be without right of vote on the Board of Directors
except in the event of a tie.
2. The VICE PRESIDENT shall, in the absence of the President, serve
in that capacity. He shall also serve as a Parliamentarian
and perform such other duties as may be assigned
by the Board of Directors.
3. The SECRETARY shall keep and preserve all records and minutes of
the meetings of the regular membership and the ledger
roll call and determine the number of voting members
present so it may be known if a quorum is in attendance, shall keep a file
system of membership, and shall receive and answer
all general correspondence pertaining to the organization.
4. The TREASURER shall keep accurate and complete records of the funds
and accounts of this organization, shall collect all
dues and maintain a record thereof. He shall make
only such disbursements from the funds of the organization as are directed
by the Board of Directors and Article VIII hereof.
5. The SERGEANT AT ARMS shall enforce the By-Laws set forth by Mobile
Off-Road Extreme and complete and record
vehicle inspections for membership, to be filed
with the Secretary.
ARTICLE VIII
Expenditures and Finance
1. All moneys received from all sources shall immediately be turned
over to the Treasurer to be deposited in the checking account
of Mobile Off-Road Extreme.
2. No withdrawal from funds shall be made without the approval of the
Board of Directors. Single expenditures in excess of One
Hundred Dollars ($100.00) must have an approval
of the majority of a voting quorum of the membership. All expenditures
shall
be made by check, and the item for which each check
is drawn shall be designated on the face or the reverse side thereof
separately, stating the amount of each.
ARTICLE IX
Committees
1. Committees shall be designated by the Board of Directors. Each committee
shall be assigned by the President to a director who
shall be responsible for it's activities and who,
with the approval of the Board of Directors, will appoint a committee chairman.
ARTICLE X
Election of Officers
1. The membership shall meet and elect officers and directors for each
fiscal year at the regular October meeting. The newly
elected officers shall take office on November 1st.
Voting shall be in person and not by proxy or mail.
2. A nominating committee consisting of a chairman and two members
in good standing shall be appointed by the Board of
Directors to nominate one or more candidates for
President, Vice President, Secretary and Treasurer, and 5 directors. The
candidates for offices must be regular members in
good standing. The candidates for the office of Treasurer must be bondable.
Nominations shall be announced by mail to each member
in good standing at least two weeks prior to the general election. At
all elections, nominations for each and every office
of this organization may be made from the floor.
3. Balloting for each office shall be in separate successive sequence
and will be held by secret ballot. All ballots for offices must be
counted and checked by three members other than
the nominees.
4. A majority of votes cast is necessary for election to an office
or position on the Board of Directors.
5. In the event of a vacancy in the office of Vice President, Secretary
or Treasurer, an election shall be called to elect a successor.
In the event of a vacancy on the Board of Directors,
a successor shall be elected by the Board of Directors.
ARTICLE XI
Recall
1. Any officer or director of Mobile Off-Road Extreme may be recalled
by a two third majority vote of the entire membership.
ARTICLE XII
Events
1. All events shall be subject to approval by the Board of Directors.
Events will be under the direction of a Trip Leader appointed
by the Board of Directors.
2. All members, including the President, Vice President, Secretary
and Treasurer, are responsible to the direction of the appointed
Trip Leader and his appointed assistants from the
set time of the beginning of an event to the termination of an event. At
no time
has any member or officer the right to demand any
unscheduled stop or change of route or plan. No provision is to be made
to
permit any member to an event at any location or
time other than the location and said time decided upon for the event if
such
provision caused any change of time, any stop, any
delay, or any change of route.
3. All events must be conducted in an orderly manner and with safety
as the prime factor. Any event held on private property will
be subject to liability releases.
4. No member or guest under the age of eighteen years will be permitted
to drive in any event unless accompanied by or with
written permission of parent or guardian.
5. All competitive events shall be under the direct authority, supervision,
and control of the Board of Directors. The Board of
Directors shall determine entrance classifications
and regulations for various events and shall approve trophies and awards
to
be presented. Anyone determined to be physically
or mentally disturbed at the time of an event shall be disqualified. Vehicles
may be subject to technical inspection varying according
to the type of event and shall be disqualified if found to be
mechanically unsafe.
6. All members and guests participating in an event shall abide by
the Motor Vehicle Code of the state concerned and be the laws
and regulations of the city, the county, or the
circumstances involved.
ARTICLE XIII
Rules and Procedures
1. Unless otherwise specified in these By-Laws, Roberts Rules of Order
Newly Revised shall govern parliamentary procedure.
ARTICLE XIV
Amendments
1. These By-Laws may be amended by a two-thirds majority vote at a
regular membership meeting, a quorum being present and
voting. Any amendment to the By-Laws must be presented
to the membership at the regular membership meeting preceding
that in which the vote is taken.
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