1) Certified representatives from the clubs of the District shall assemble during the District Convention to elect district officers and vote on constitutional questions which may be presented (See Appendix I). This assemblage shall be know as the House of Delegates. Additional sessions may be called by the Governor throughout the year as necessary.

2) The Governor shall preside over the House of Delegates. The Governor may appoint a Parliamentarian to assist. Robert's Rules of Order (Newly Revised), shall be the parliamentary authority for all matters of procedure not specifically covered in this Policy Code or in the Bylaws of the Missouri Arkansas District.

3) The following persons shall be admitted into the House of Delegates: Certified delegates upon presentation of their delegate credentials, members of the Credentials and Election committee, assigned members of the Sergeant-at-Arms committee, Resolutions Chair, Parliamentarian, International representatives, and the District Administrator(s).

4) Debate on each constitutional question considered by the House shall be limited to twelve minutes using the following schedule: Four minutes for the author of the question; four minutes for an opposing argument; one minute per delegate for additional discussion, altering between pro and con positions.

5) The House may suspend the rules by two-thirds majority vote, without debate, to consider a resolution from the floor which was not previously submitted to the Resolutions Chair.

1) The Governor shall appoint a Credentials and Elections Committee consisting of a member in good standing from each division. Committee members shall not be candidates for district office, and each division shall have one representative on the committee. One committee member shall serve as chair as appointed by the Governor, and one district officer and an Administrator shall counsel the committee.

2) The committee shall certify all candidates for district office, and shall certify all delegates and alternates for the House of Delegates. All candidates, delegates, and alternates must be members in good standing with the district.

3) At the beginning of each session of the House of Delegates or upon request by the Governor, the chair shall report on the number of delegates certified, the number of delegates present, the number needed for a simple majority vote, and the number for a two-thirds majority vote.

4) The committee shall prepare the official election ballot, distribute and collect all ballots, and count the votes for the election of district officers.

5) The committee shall submit a report to both the Governor and the Administrator(s) prior to the final session of the convention. The report shall include the results of the elections for district officers, and shall be verified and signed by the chair. The chair shall announce the results of the elections during the final session of the convention.

6) The decision of the committee shall be final unless appealed directly to the current Board whose action is final on all matters.

1) Campaigning for district officers shall begin no earlier than thirty days prior to the convention date. Any current district officer who is a candidate for district office shall not in any way use the resources of the current position in campaigning. Any suspect violations shall be reported to the Administrator(s).

2) Campaign posters and materials may not be attached to any surface. Candidates shall be held responsible for all materials that bear their name.

3) Candidates must file a Letter of Intent (see Appendix J) prior to the election with the Administrator(s), and must be properly nominated prior to being placed on the ballot. Any candidate who does not meet these requirements shall not be placed on the ballot and ineligible for election to district office.

4) Nominations for district officers shall be received from the convention floor, and shall be asked for at the opening session of the convention and the House of Delegates.

5) Anyone making or seconding a nomination must be a member in good standing with the district. The nominee must be present at the convention for the nomination to be in order.

6) The Divisional caucuses shall be conducted on Saturday afternoon of the convention by the respective Lieutenant Governor or a designate. Each candidate shall be limited to seven minutes, including introduction and questions. Only candidates who have filed the Letter of Intent and have been properly nominated during the convention shall be allowed to participate in the caucuses.

7) Members shall not be allowed to enter any caucus while a candidate is speaking. Members shall be allowed to enter only between candidate speeches. Members of the Sergeant-at-Arms Committee shall be present to enforce this policy.

8) The elections ballot shall contain the names of all eligible candidates for every office. The actual voting for all offices shall be conducted simultaneously.

9) Any candidate running for office must receive a simple majority of the votes cast to be elected.

10) Votes of no confidence shall not be allowed. Any delegate may, however, abstain from voting in any particular race. Abstentions shall not effect the outcome of any election as they shall not count as votes cast.

1) The Governor shall appoint a Resolutions Chair and one or more district officers shall counsel the chair.

2) Any member in good standing with the district may author a resolution to be considered by the House of Delegates.

3) All proposed resolutions shall be submitted to the chair prior to House of Delegates. All proposals must be in writing and signed by the author.

4) All recommendations requiring action by the House which are not in written form shall be referred to the chair for preparation and presentation as resolutions.

5) The chair shall report all resolutions to the House.

6) The Administrator(s) shall review all resolutions prior to consideration by the delegates.

1) The Governor shall appoint a Sergeant-at-Arms Committee consisting of the club president or one designate from each club in attendance at the convention. One committee member shall serve as chair, and a district officer and one Administrator shall counsel the committee on its actions. All members of the Board and the Administrator(s) shall be afforded the same authority as a member of the Sergeant-at-Arms Committee.

2) The committee shall maintain order at all convention functions, and perform such other duties as deemed necessary or appropriate by the Convention Chair, Governor, or Administrator.

3) The Sergeant-at-Arms chair shall assign committee members as follows: Meal functions, entertainment functions, and House of Delegates-- two or more members per session; entertainment functions-- at least two members per session; and caucuses-- one member per session. At least two members per floor shall be assigned for noise control at night.

1) The Governor shall appoint an Awards Committee consisting of four individuals. One member shall serve as chair, and the Administrator(s) shall counsel the committee on its actions. Members of the committee shall include selected Kiwanians, Key Clubbers, Faculty Advisors, guests or other convention registrants.

2) No committee member shall be allowed to judge an entry of any category in which there is a possible conflict of interest.

3) The following awards shall be presented at the District Convention: W. Dean Moore (outstanding member) Award, Outstanding Club President, Outstanding Club Vice President, Outstanding Club Secretary, Outstanding Club Treasurer, Outstanding Bulletin Editor, Outstanding Faculty Advisor, Outstanding Kiwanis Advisor, Outstanding Kiwanis Sponsorship, K-Family Excellence, outstanding Scrapbook, Outstanding Single Service, outstanding District Project, and Outstanding Club Achievement. The Board shall present these additional special recognition awards: Man-Mile Award, Circle K Builder Award, and the Al F. Sullivan (outstanding district officer) Award. (See Appendix K)

4) Any club or member in good standing with the district may compete in any individual or club category for which they qualify. Any activity held during the year beginning April 1 prior to the convention may be submitted for competition judging. The official membership of each club shall be the actual number of dues-paying members at the time the award form is submitted, and shall be verified as such by the Treasurer.

5) All award forms shall be submitted to the convention office prior to the deadline established by the Board. Award forms shall not be accepted after the submission deadline.

6) All decisions by the committee shall be based exclusively on the information contained in the award form criteria. This information shall be consistent with the monthly report forms, and shall be verified as such by the Secretary.

7) Rules governing each competition and a point system for grading purposes shall be used to judge all entries. Award winners shall be determined by compiling the point totals of each entry into one total score. The entry having the highest total score shall be awarded first place.

8) The chair shall submit a report to the Governor prior to the Saturday evening banquet. The report shall include a list of all award forms in each competition and their respective scores. The report shall be signed by the chair and Administrator.

9) The decision of the judges shall be final. Extremely controversial decisions may be presented to the Board for review.

10) Additional awards may be created with the approval of the Board. Awards may also be deleted with the approval of the Board.