Get a Plan
Disaster preparation begins
with planning. Select a high level team to create and implement your
plan. Include all departments within your organization. Train the
team members in business continuity planning.
The disaster planning team should assess the
risks in your area. Tropical weather, flood
, fire and hazard information is readily
available on the web or at local emergency management offices.
Once
the team completes your risk assessment you can begin planning mitigation
efforts. For example, if your risk assessment shows a vulnerability to
hurricanes you should consider retrofitting your building with shutters.
The team should designate a responsible employee to coordinate the plan and monitor
the conditions. You should obtain the supplies needed to implement the plan
well in advance.
Some disasters, such as hurricanes, give
you a warning before you have to face them. Have a time line in the plan. When do you secure the building?
When do you send employees home? Waiting too long can put your employees
in real danger. If you're in a flood-prone
area elevate your valuable equipment and documents.
Test your plan often. Contact your local police or emergency management office to find out if
you can prearrange to have designated employees allowed back into evacuated
areas early so they can assess any damage.
Make a list of employee’s phone numbers so you can contact them in the
event of a major disaster or set up an 800 number so they can call in and get
information or help. Use your web site to provide employees with information.
Be ready to assist employees who have been affected by the disaster. If
conditions warrant, make arrangements to pay employees early.