1. GENERAL
1.1. The Camarilla (herein also called "the Camarilla USA," "club," or
"organization") is the official fan club of White Wolf, Inc. in
the United States of America.
1.2. The purpose of the Camarilla USA is to:
1.2.1. provide a forum for the enjoyment of live-action and
tabletop `roleplaying games produced by White Wolf
Publishing, Inc.;
and
1.2.2. provide a framework for individuals to participate in
community, social, and charitable events.
1.3. All property and assets of the club are subject to the control of
the Camarilla USA as defined by the Constitution and the Bylaws.
1.4. All official business between the club and its members may be
conducted by commercial delivery, in person, mail, email, or in
an electronic medium or by electronic transmission, with the
exception of revocation of membership or voluntary resignation of
membership, which must be conducted only by commercial delivery
or mail.
1.5. In the event that the club should be dissolved, liquidated, or
otherwise cease operations, the assets of the Camarilla USA will
be donated to a charitable cause chosen by the membership through
Referendum from a list of charities created by the final
Camarilla USA Council.
1.6. At times the Camarilla USA will act as a collecting agent for
other non-profit organizations. Items and money may be collected
by the Camarilla USA for the explicit purpose of combining
donations prior to giving them to a 501(c)3 non-profit
organization.
1.6.1. In these instances, the Camarilla USA does not take title
to the donation, and the individual or firm who gave the
items/money should get the tax benefit.
1.7. The Camarilla USA recognizes the absolute precedence of federal
and civil law over internal rules and shall create those
governing documents in accordance with applicable law.
2. MEMBERSHIP
2.1. The Camarilla USA has only one type of membership, that of
General Member (herein also called "member").
2.2. Holding a Camarilla USA office does not alter the benefits or
duties of a being a General Member.
2.3. Membership in the club will be available to any person:
2.3.1. who is 18 years of age or older;
2.3.2. who pays the appropriate fee to the Camarilla USA; and
2.3.3. who has not been expelled from the club.
2.4. Only members of the Camarilla USA may hold positions in the
organization. Non-members may not represent the Camarilla USA in
any way at any time, nor should a non-member be put into a
position of responsibility or authority where membership or
representation of the Camarilla USA can be implied. This
paragraph does not apply for the purposes of obtaining outside
legal, financial, or other professional counsel.
2.5. No person will be barred from membership based on race, gender,
social class, religious affiliation, national affiliation, sexual
orientation, physical condition, or membership in or affiliation
with any other class or group protected by applicable law.
2.6. No person will be discriminated against within the organization
based on based on race, age, gender, social class, religious
affiliation, national affiliation, sexual orientation or physical
condition, or membership in or affiliation with any other class
or group protected by applicable law.
2.7. No person will be made a member of the club without that person's
consent.
2.8. The Camarilla USA Council may issue cards or certificates
evidencing membership in the club.
2.9. In the event such cards or certificates are issued, members may
be required at any time while participating in a club event to
show proof of membership.
2.10. Becoming a member of the Camarilla USA in good standing entitles
the individual to the following benefits:
2.10.1. A membership number, expiration date, and access to a
Camarilla USA membership handbook, so that the member is
fully informed about the rules and governing regulations
of the club;
2.10.2. The right to create and play characters in any Camarilla
USA sanctioned game, including sanctioned electronic
forums such as e-mail lists and IRC;
2.10.3. The right to be a member of the Domain or Independent
Chapter in which the member lives;
2.10.4. The right to participate in Camarilla USA events;
2.10.5. The right to vote in all matters that this Constitution
or other Bylaws designate; and
2.10.6. Other such rights as this Constitution, the Bylaws, or
the Camarilla USA Membership Handbook so designate.
2.11. Becoming a member of the Camarilla USA requires that an
individual assume the following responsibilities:
2.11.1. To adhere to the membership standards of the club,
including the Code of Conduct, during participation in
club events and when representing the club;
2.11.2. To abide by the rules and regulations contained in the
Membership Handbook and the Bylaws;
2.11.3. To pay regular membership dues to White Wolf Publishing,
Inc.; and
2.11.4. To comply with all Camarilla USA officer decisions that
are not outside the officer's authority as outlined in
this Constitution, the Membership Handbook and the
Bylaws.
2.11.5. Violation of the responsibilities of membership may
result in the official removal of benefits of
membership, in part or in whole, in proportion to the
offense.
2.12. When dealing with official Camarilla USA business as defined by
the Camarilla USA Council, a member is obligated to disclose
only true and accurate information (to the best of their
knowledge), to White Wolf Publishing, Inc., Camarilla USA
officers, and members.
2.13. Any legal suit a member may file against the Camarilla USA or
White Wolf must be filed in the state of Georgia in the United
States of America, unless applicable law requires otherwise.
2.14. The act of filing suit in a court of law shall constitute notice
of the plaintiff member's voluntary withdrawal from all club
activities until the matter is completely adjudicated in a court
of law.
2.15. Members may withdraw from the Camarilla USA at any time by
providing a written letter of termination to White Wolf
Publishing, Inc. or to the Camarilla USA National Coordinator.
2.15.1. A resignation of membership must be sent to the National
Coordinator via first-class U.S. Mail, its equivalent,
or other commercial delivery service.
2.15.2. This type of resignation is considered valid only if
written and signed, including the member's name,
membership number, and mailing address.
2.15.3. Persons who resign in this manner forfeit any claim to
benefits accrued within the organization, but may
petition the Camarilla USA Council for restoration of
benefits, in part or in whole, if the person should
subsequently rejoin the club.
2.15.4. Persons who resign in this manner are not entitled to a
refund of membership fees.
2.16. Members may also withdraw from the organization by choosing to
not renew their memberships once the expiration date as recorded
by White Wolf has passed.
2.16.1. The resignation of a member does not relieve that member
from any monetary or legal obligation the member may
have made to the club prior to resignation.
2.16.2. All fees are non-refundable in the event of voluntary
resignation of membership.
2.16.3. Persons who resign in this manner and who subsequently
rejoin the club may claim benefits previously accrued in
the organization, subject to review and approval by the
appropriate officers.
3. ADMINISTRATIVE DIVISIONS
3.1. The Camarilla USA has four primary administrative divisions
organized as three levels under the Camarilla USA Council:
3.1.1. At the basic administrative level, there are Independent
Chapters and Chapters;
3.1.2. At the middle administrative level, there are Domains;
and
3.1.3. At the high administrative level, there are Regions.
3.2. Each division is led by a Coordinator, who organizes and oversees
the administration of club functions at that level according to
the requirements set by the Bylaws.
3.3. Each member has the same rights and responsibilities as the other
members in her Independent Chapter, Chapter, Domain, or
Region. No member can be excluded from Camarilla USA activities
except by disciplinary action.
3.4. INDEPENDENT CHAPTERS
3.4.1. An Independent Chapter is a basic level administrative and
social unit assigned a geographical area as defined by the
Camarilla USA Council. An Independent Chapter is formed by
meeting the requirements set by the Bylaws.
3.4.2. An Independent Chapter Coordinator administers an
Independent Chapter and is elected by the members of the
Independent Chapter.
3.4.3. Members who join the Camarilla USA and reside within the
geographical boundaries of an Independent Chapter
automatically become members of that Independent Chapter.
3.4.4. The Regional Coordinator, with the approval of the
Camarilla USA Council has the authority to change the
boundaries of Independent Chapters, though they may
delegate this authority as they see fit.
3.4.5. A general member may join an Independent Chapter in which
he does not reside by following the procedure set by the
Camarilla USA Council in the Membership Handbook.
3.4.6. If a general member lives within the geographical
boundaries of an Independent Chapter, he may not be denied
membership in the Independent Chapter.
3.4.7. An Independent Chapter may become a Domain or part of a
Domain by following the procedure set by the Bylaws.
3.5. CHAPTERS
3.5.1. A Chapter is an administrative and social unit organized
by members within a Domain. It is created by meeting the
requirements defined by the Bylaws.
3.5.2. A Chapter Coordinator administers the Chapter and is
elected by the members of that Chapter.
3.5.3. Members who are part of Domains may choose to join a
Chapter within the Domain, but are not required to do so.
3.5.4. Chapters may set requirements for admitting members as
allowed by the Camarilla USA Council, but the requirements
must not violate this Constitution or the Bylaws.
3.5.4.1. The Coordinator chain must approve Chapter
charters setting such requirements; however, the
decision to reject a Chapter charter may be
appealed as per the standard procedures.
3.5.5. A Chapter may leave its Domain to become an Independent
Chapter with approval from the primary Regional officers
and the Camarilla USA Council. Upon approval, the
boundaries of the new Independent Chapter and the Domain
will be established.
3.6. DOMAINS
3.6.1. A Domain is a mid-level administrative and social unit
within a geographical area as defined by the Regional
Coordinators with the approval of the Camarilla USA
Council, and meeting the requirements described in the
Membership Handbook.
3.6.2. A Domain may also contain Chapters, but is not required
to. The Domain may not prohibit the forming of Chapters.
3.6.3. A Domain Coordinator administers a Domain and is elected
by the members of that Domain.
3.6.4. Members who join the Camarilla USA and reside within the
geographical boundaries of a Domain automatically become
members of that Domain.
3.6.5. A general member may join a Domain in which he or she does
not reside by following the procedure set by the Camarilla
USA Council.
3.6.6. All Domains are part of the Region in which they are located.
3.6.7. Independent Chapters may not exist within the geographical
area of a Domain.
3.7. REGIONS
3.7.1. A Region is a high-level administrative unit within a
geographical area as defined by the Camarilla USA Council,
consisting of all Independent Chapters and Domains within
that area.
3.7.2. A Regional Coordinator administers a Region and is elected
by the Domain Coordinators of that Region, as described in
the Membership Handbook.
3.7.3. Members who join the Camarilla USA and reside within the
geographical boundaries of a Region automatically become
members of that Region.
3.7.4. The Camarilla USA Council has the sole power to change the
boundaries of Regions.
3.7.5. A general member may join a Region in which he does not
reside by following the procedure set by the Camarilla USA
Council in the Membership Handbook.
3.7.6. If a general member lives within the geographical boundary
of a Region, he may not be denied membership in the
Region.
4. STORYTELLING DIVISIONS
4.1. The Camarilla USA has three primary storytelling divisions
organized as three levels under the Camarilla USA Council:
4.1.1. At the basic storytelling level, there are Venues;
4.1.2. At the middle storytelling level is the Domain, which
corresponds to the administrative level division of the
same name and conforms to its respective geographical
boundaries; and
4.1.3. At the high storytelling level, there is the Region, which
corresponds to the administrative level division of the
same name and conforms to its geographical boundaries.
4.2. Each division is led by a Storyteller, who organizes and oversees
the storytelling activities at that level according to the
requirements set by the Camarilla USA Council.
4.3. Each member has the same rights and responsibilities as the other
members in his Venue, Domain, or Region. No member can be
excluded from Camarilla USA gaming activities except by
disciplinary action.
4.4. Although storytelling divisions are not subordinate to their
corresponding administrative divisions, they are expected to work
with the administrative divisions to provide for the gaming
interests of members and the orderly execution of other club
functions.
4.5. VENUES
4.5.1. A Venue is the basic level storytelling unit meeting the
requirements set by the National Storyteller and in
authorized storytelling supplements, and runs a particular
genre of game as allowed by the Camarilla USA's
storytelling supplements.
4.5.2. A Venue Storyteller administers a Venue and is elected by
the players in that Venue through the procedure set by the
Camarilla USA Council.
4.5.3. Each Venue must be contained within the geographical area
of an Independent Chapter or Domain.
4.5.4. A member may become a player in a venue by having a valid
character created in accordance with the rules used by the
Camarilla USA and approved by the Venue Storyteller.
4.5.5. The creation of and changes to a Venue Style Sheet must be
approved at the basic, middle and high levels of the
storytelling hierarchy, as described in the Bylaws. A
Venue Style Sheet may be changed by the National
Storyteller as necessary to maintain the overall
continuity of the organization's game.
4.5.6. A Venue Style Sheet may be revoked or suspended by the
Domain Storyteller (if the game is within a Domain), the
Regional Storyteller, or the National Storyteller.
4.5.7. A member may join Venues not within the geographical
boundaries of his Independent Chapter, Domain, or Region
by following the procedure set by the Camarilla USA
Council.
4.6. DOMAINS
4.6.1. Domains are the middle level storytelling units that meet
the requirements described in the Membership Handbook and
authorized storytelling supplements.
4.6.2. A Domain Storyteller administers the storytelling
functions and coordinates the activities of the Venue
Storytellers and their Venues within the Domain's area.
4.6.3. The members of the Domain elect the Domain Storyteller.
4.7. REGIONS
4.7.1. A Region is a high-level storytelling unit consisting of
all Venues within that area.
4.7.2. A Regional Storyteller administers the games in a Region,
and is elected by the Domain Storytellers of the Region as
detailed in the Bylaws.
5. THE CAMARILLA USA COUNCIL
5.1. The overall governing body of the Camarilla USA is the Camarilla
USA Council.
5.2. The Camarilla USA Council establishes the rules of the
organization and minimum administrative requirements for
subordinate levels and their officers at all levels. These rules
and administrative requirements are contained within the
Camarilla USA Membership Handbook.
5.3. The Camarilla USA Council has the power to:
5.3.1. conduct such business operations as may be permitted by law;
5.3.2. appoint officers of the organization in keeping with the
Camarilla USA Membership Handbook; and
5.3.3. establish and amend the Camarilla USA Membership Handbook
by the passage of Bylaws.
5.4. The Camarilla USA Membership Handbook may contain any provision
for managing the business and regulating the affairs of the
organization that is not inconsistent with law or this
Constitution.
5.5. The Camarilla USA Council will publish the Camarilla USA
Membership Handbook and make copies available to all members.
5.6. Members may request a physical copy of the Camarilla USA
Membership Handbook, but may be charged a fee to cover the costs
of printing and delivery if required.
5.7. The Camarilla USA Membership Handbook will also be published
electronically, as appropriate.
5.8. POWERS RESERVED FOR THE CAMARILLA USA COUNCIL
5.8.1. The Camarilla USA Council reserves to itself various
powers as described in the Constitution and Bylaws, and
these reservations apply to all members.
5.8.2. The Camarilla USA Council reserves the right to intervene
in the affairs of its subsidiary levels if the events
precipitating the intervention appear to pose a threat to
the integrity of the Camarilla USA or White Wolf, the
Constitution or Bylaws appear to have been violated or
there appears to be a legal threat to the Camarilla USA or
White Wolf.
5.8.3. If the Camarilla USA Council finds it necessary to
intervene in the affairs of its subsidiary levels to
protect the legal standing of the Camarilla USA or White
Wolf, the intervention will focus as precisely as possible
on the individuals responsible for the threat to the legal
standing.
5.8.4. The Camarilla USA Council reserves the right to revoke,
limit, or suspend the status and authority of a Region,
Domain, Chapter, Independent Chapter, or Venue, if
necessary, to maintain the legal standing, the financial
stability or the business reputation of the Camarilla USA
or White Wolf.
5.8.5. The Camarilla USA Council reserves the right to set
geographical boundaries for Regions, Domains, and
Independent Chapters.
5.8.6. The Camarilla USA Council reserves the right to pass Bylaws
to create and modify, as necessary, the application
procedures and election processes for all offices in the
club.
5.8.7. The Camarilla USA Council may, by Resolution, remove any
other Camarilla USA member from his office.
5.8.8. The Camarilla USA Council reserves the right to award to or
remove from any member, by Resolution, member benefits or
rewards granted at any level, save those granted by this
document.
5.8.9. The Camarilla USA Council may delegate some or all of this
authority to other officers through Bylaws.
5.8.10. Rewards or other member benefits granted by the Camarilla
USA Council must be recognized and honored by all members
and all levels of the organization.
5.8.11. The Camarilla USA Council is the final arbiter of the
interpretations of the Constitution, Bylaws and other
policies as made by the officers of the Camarilla USA.
6. POSITIONS ON THE CAMARILLA USA COUNCIL
6.1. The specific job duties of each position on the Camarilla USA
Council are contained in the Membership Handbook and may be
expanded temporarily by Resolution or permanently by Bylaw.
6.2. Additional positions on the Camarilla USA Council may be created
only by amendment to this Constitution.
6.3. CLUB DIRECTOR
6.3.1. The Club Director is considered the Chairman of the Camarilla
USA Council.
6.3.2. The Club Director is appointed by White Wolf.
6.3.3. The term of office of the Club Director is indefinite
and at the sole discretion of White Wolf.
6.3.4. The Club Director votes only in the case of a tie on the
Camarilla USA Council.
6.4. NATIONAL CONVENTIONS ADMINISTRATOR
6.4.1. The National Conventions Administrator manages
national-level events, sets standards for, and oversees
other large official club events.
6.4.2. The National Conventions Administrator is a voting position.
6.4.3. The Club Director appoints the National Conventions
Administrator from those applications received and
approved by the Camarilla USA Council.
6.4.4. The term of office of the National Convention
Administrator is indefinite and at the sole discretion of
White Wolf.
6.5. NATIONAL COORDINATOR
6.5.1. The National Coordinator is the executive officer of the
Camarilla USA Council and is responsible for the day to
day operations of the organization and overseeing the
administrative hierarchy.
6.5.2. The National Coordinator is a voting position.
6.5.3. The National Coordinator is elected by a vote of the
Regional Coordinators.
6.6. NATIONAL FINANCE ADMINISTRATOR
6.6.1. The National Finance Administrator the chief financial
officer of the Camarilla USA, conducting its financial
operations and maintaining its financial records in
accordance with applicable law, generally accepted
accounting practices and the Bylaws.
6.6.2. The National Finance Administrator is a voting position.
6.6.3. The Club Director appoints the National Finance
Administrator from those applications received and
approved by the Camarilla USA Council.
6.6.4. The term of office of the National Finance Administrator
is indefinite and at the sole discretion of White Wolf.
6.7. NATIONAL SERVICES ADMINISTRATOR
6.7.1. The National Services Administrator oversees the
administration of membership benefits.
6.7.2. The National Services Administrator is a voting position.
6.7.3. The National Services Administrator is elected by a vote
of the Regional Coordinators.
6.8. NATIONAL STORYTELLER
6.8.1. The National Storyteller is the head of gaming activities
in the club, managing a staff that provides information
facilitating the use of the World of Darkness for the use
of the club and supervising the storyteller hierarchy.
6.8.2. The National Storyteller is a voting position.
6.8.3. The National Storyteller is elected by a vote of the
Regional Storytellers.
6.9. NATIONAL TECHNICAL ADMINISTRATOR
6.9.1. The National Technical Administrator is responsible for
maintaining the electronic media of the organization,
including mailing lists, IRC (internet relay chat), web
pages, and similar media.
6.9.2. The National Technical Administrator is a voting position.
6.9.3. The National Technical Administrator is elected by a vote
of the Regional Coordinators.
7. BYLAWS
7.1. The Bylaws of the organization are the continuing provisions for
managing the business and regulating the affairs of the
organization.
7.2. Bylaws must be passed by the voting procedure of the Camarilla
USA Council.
7.3. The Bylaws must be consistent with applicable law and this
Constitution.
7.4. The Bylaws are considered permanent provisions and may only be
amended or revoked by the passage of a subsequent Bylaw or
amendment to this Constitution.
7.5. The Bylaws are published in the Membership Handbook.
7.6. Those Bylaws not published in the Membership Handbook will be
made available to any member of the organization upon request,
and to any other person or entity entitled to a copy by law.
7.7. Members may request a physical copy of the Bylaws, but may be
charged a fee to cover the costs of printing and delivery at the
discretion of the Camarilla USA Council.
7.8. The Bylaws will also be published electronically, as appropriate.
8. RESOLUTIONS
8.1. The Camarilla USA Council takes action by passing Resolutions.
8.2. Resolutions are temporary or one-time actions that do not require
continuing provisions, such as directing officers in the
organization to perform certain tasks, empowering members to
temporarily conduct business on behalf of the organization,
officially awarding member benefits, or delegating other powers
at the discretion of the Camarilla USA Council.
8.3. Resolutions are passed by the voting procedure of the Camarilla
USA Council.
8.4. Resolutions must be consistent with the organization's
Constitution and Bylaws.
9. VOTING BY THE CAMARILLA USA COUNCIL
9.1. Voting members of the Camarilla USA Council each have one vote in
all matters requiring a vote.
9.2. Members on the Camarilla USA Council may vote in favor of a
matter, against it, or may abstain.
9.3. When the Camarilla USA Council takes up a matter, any members of
the Camarilla USA Council who have a potential conflict of
interest must withdraw from the matter and not vote on the issue.
9.3.1. In the event that this makes half or more of the voting
members of the Camarilla USA Council ineligible, all
conflicts of interest are waived and all Camarilla USA
Council members may participate in the ruling.
9.4. For a Bylaw, Resolution or other measure to be approved by the
Camarilla USA Council, it must receive a simple affirmative
majority greater than 50% of the total number of voting positions
on the Camarilla USA Council, unless a greater number is called
for in this Constitution, the Bylaws or the Membership Handbook.
9.5. If a vote is tied when the voting period is concluded, the Club
Director casts a tie-breaking vote.
9.6. Any voting member of the Camarilla USA Council may propose a
Resolution or a Bylaw for a vote so long as another voting member
of the Camarilla USA Council seconds the proposal.
9.7. From time to time it may be necessary for the Camarilla USA
Council to create new policies before a new printing of the
Camarilla USA Membership Handbook or other governing documents
are required.
9.7.1. In such an event, the Camarilla USA Council will post the
new policy electronically in a central location on the
Internet accessible to all members of the organization.
9.7.2. Upon the date posted, the new policy will take effect in
60 days unless the Resolution or Bylaw as passed states
otherwise.
9.7.3. All previously unpublished Bylaws and necessary policies
that have been posted to the membership but were not
previously published will be published in the next edition
of the Camarilla USA Membership Handbook and/or other
appropriate documents.
10. OFFICES AND ELECTIONS
10.1. All offices in the club serve only to reflect a member's
position or responsibilities as relates to club affairs. At no
time does the occupation of an office or position give any
member any authority over another member beyond the proper
duties of the office.
10.2. At no time does an officer have the authority to violate any of
the rights or privileges of another person granted by law or
this Constitution. Any officer found to have acted in such
manner may be immediately stripped of title and/or position by
the Camarilla USA Council and may be recommended for further
disciplinary action up to, and possibly including, expulsion
from the club.
10.3. A member of the Camarilla USA has the right to apply for any
elected or appointed office within the administrative or
storytelling divisions in which he is a member, including
positions on the Camarilla USA Council.
10.4. Only members of the Camarilla USA may hold positions in the
Camarilla USA, with the exception of Club Director (who must be
a member but not necessarily a US member).
10.5. A member may be prohibited from taking another appointed or
elected office if he already holds one, as detailed in the
Membership Handbook.
10.6. TERM LIMITS
10.6.1. The maximum term of office for all elected officials in
Independent Chapters, Chapters, Venues, and Domains is
one (1) year, though this may be shortened by
Referendum.
10.6.2. The maximum term of office for all elected officials at
the Regional level and on the Camarilla USA Council is
two (2) years.
10.6.3. An elected officer whose term has expired or who is
resigning early may continue to serve in the office
until such time as a replacement is elected.
10.6.4. A member may serve consecutive terms in the same office,
but must go through the election process each time.
10.7. A member the Camarilla USA in good standing has the right to
vote in any elections to choose officers in his Venue(s),
Independent Chapter, Chapter, and/or Domain.
10.8. All Domain Coordinators who are members in good standing have
the right to vote in elections to choose their respective
Regional Coordinators.
10.9. All Domain Storytellers who are members in good standing have
the right to vote in elections to choose their respective
Regional Storytellers.
10.10. All Regional Coordinators who are members in good standing of
the Camarilla USA have the right to vote in elections to choose
certain positions on the Camarilla USA Council, as indicated
above.
10.11. All Regional Storytellers who are members in good standing of
the Camarilla USA have the right to vote in elections to choose
the National Storyteller.
10.12. The procedures for applying for an elected office and obtaining
a spot on the ballot are set according to the Bylaws.
11. BASIC ELECTION PROCEDURE
11.1. Elections are conducted to select members for certain offices.
11.2. Elections are conducted using secret ballots, though individual
members may waive their right to keep their votes secret with a
written statement to the officer charged with overseeing the
election.
11.3. Only the final numerical results of an election must be made
public knowledge.
11.4. No members running for election, officers supervising an
election or tabulators counting votes in an election forfeit
their votes in the election.
11.5. The procedure for who oversees an election and the selection of
vote tabulators is determined by the Bylaws.
11.6. The Camarilla USA uses an instant run-off system for use in
electing officers, which ensures the election of the candidate
most preferred by the greatest number of voters.
11.6.1. Voting tabulation may be done with written or printed
ballots, e-mailed ballots, electronic ballots or a
combination thereof, so long as the tabulation does not
violate any other requirements or restrictions listed in
the Constitution, the Bylaws, or the Membership
Handbook.
11.6.2. Each eligible member has one vote, and ranks candidates
in order of choice (1, 2, 3, etc., with 1 being the
highest) on the ballot.
11.6.3. Members may cast proxy votes for other members who are
otherwise unable to vote in the election, as permitted
by Bylaw.
11.6.4. At the conclusion of the voting period, all first
choices are counted, and if no candidate wins a greater
than 50% of the total first choice votes, then the last
place candidate (the candidate with the fewest first
choices) is eliminated.
11.6.5. Ballots of voters who ranked the eliminated candidate
first then are redistributed to their next-choice
candidates, as indicated on each voter's ballot.
11.6.6. Last place candidates are successively eliminated and
ballots are redistributed to next choices until one
candidate remains or a candidate gains over 50% of the
votes cast.
11.6.7. Voters have the option to rank as many or as few
candidates as they wish.
11.6.8. If the elimination of candidates results in all ranked
candidates on a ballot being eliminated, the ballot is
then counted as "None of the Above".
11.6.9. If an election results with "None of the Above"
receiving over 50% of the votes cast, the election is
halted and a new election called, allowing for new
candidates to apply for the office.
11.6.10. At the end of any round of tabulation, should the vote
totals for each candidate and "None of the Above" be
equal to each other, the election is halted and a new
election called. Candidates in the halted election are
eligible to run in the new election.
11.7. ELECTION OF REGIONAL COORDINATORS
11.7.1. When voting for a Regional Coordinator, the eligible
Domain Coordinators have a number of votes proportionate
to the total membership of the Domain.
11.7.2. Each Domain Coordinator has a number of votes equal to
one per ten members, or fraction thereof, as listed in
official membership records on the date the election is
announced.
11.7.3. A Domain Coordinator may not split his votes between
candidates.
11.7.4. The process then follows the basic election procedure
above.
11.7.5. Following the conclusion of the election the Domain
Coordinator will make their ballot available to thier
Domain.
11.8. ELECTION OF REGIONAL STORYTELLERS
11.8.1. When voting for a Regional Storyteller, the eligible
Domain Storytellers have a number of votes proportionate
to the total membership of the Domain.
11.8.2. Each Domain Storyteller has a number of votes equal to
one per ten members, or fraction thereof, as listed in
official membership records on the date the election is
announced.
11.8.3. A Domain Storyteller may not split his votes between
candidates.
11.8.4. The process then follows the basic election procedure
above.
11.7.5. Following the conclusion of the election the Domain
Storyteller will make their ballot available to thier
Domain.
12. REFERENDA
12.1. Referenda are used for voting on certain matters other than
selecting a member for an office.
12.2. Referenda use a standard majority vote system, wherein each
eligible member gets a single vote.
12.2.1. Members may cast proxy votes for other members who are
otherwise unable to vote in the Referendum, as detailed
in the Membership Handbook.
12.3. Referenda require a number of affirmative votes greater than 50%
of the total votes cast, less abstentions, to be approved.
12.4. Referenda are used for amendments to this Constitution, for
changing certain Bylaws, for removing members from specific
offices, and elsewhere as called for in and detailed by this
Constitution, the Bylaws, and the Membership Handbook.
12.5. The procedure to select officers to oversee referendum voting
and to select vote tabulators is set by Bylaw.
13. EVENTS
13.1. The term "event" refers to social gatherings, business meetings,
games, and outings organized by members for the benefit of other
members, the club and outside organizations in the name of the
club.
13.2. All Camarilla USA events must be sponsored by a Camarilla USA
member in good standing who has registered the event with an
appropriate Coordinator and publicized the event to other
members. The sponsoring member is responsible for the general
conduct of the event.
13.3. All Camarilla USA events must be conducted according to the
Constitution, Camarilla USA Membership Handbook, and other
regulations of the organization.
13.4. Any member of the Camarilla USA in good standing may attend a
club event so long as he is prepared to show proof of membership
and to comply with any other requirements (such as waivers)
which may be imposed.
13.5. The officer authorizing or running the event is ultimately
responsible for ensuring that the event operates according to
the rules set forth by the club.
14. DISCIPLINARY ACTION
14.1. There are three types of disciplinary action in the club:
14.1.1. partial or full suspension of membership access and
participation;
14.1.2. partial or full loss of membership benefits and awards;
and
14.1.3. temporary or permanent revocation of membership.
14.2. The length and/or scope of disciplinary action that may be
levied against a member for violating the rules and regulations
of the club are detailed in the Bylaws.
14.3. The Camarilla USA Council must specifically define which
officers may impose a disciplinary action and the maximum length
and/or scope of the action.
14.4. REVOCATION OF MEMBERSHIP
14.4.1. Involuntary revocation of membership is a disciplinary
action that may be enacted by the Camarilla USA Council.
14.4.2. A 2/3 vote of the Camarilla USA Council is required for
involuntary revocation of membership.
14.4.3. In the event of revocation of membership, the expelled
member is entitled to a pro-rated refund of membership
dues upon return of any distributed membership
materials, to include any certificate of membership.
14.4.4. Notice of revocation of membership must be written and
signed by the National Services Administrator and sent
to the expelled member's address as registered with the
club via first-class U.S. Mail, its equivalent, or other
acceptable commercial delivery service.
14.4.5. Notice of revocation of membership must also be sent to
the officers responsible for the member at each level.
14.5. RIGHT TO APPEAL/ARBITRATION BOARD
14.5.1. A member has the right to appeal the decision of an
officer up to twice for Chapter and Domain levels, and
once for Regional or National levels.
14.5.2. Appeals of a decision enacted at the Chapter or Domain
level go first to the next elected officer in the
appropriate chain. If further appeal is warranted, the
case may be appealed to the Camarilla USA Arbitration
Board.
14.5.3. Appeals of a decision enacted at Regional level go to
the Camarilla USA Arbitration Board.
14.5.4. Appeals of a decision enacted at the National level go
to the Camarilla USA Council.
14.5.5. Complaints against an officer, rather than against a
specific decision, go to the next elected officer in the
appropriate chain. Complaints against a National officer
go to the Camarilla USA Council.
14.5.6. The Camarilla USA Arbitration Board consists of one
member from each Region selected by a vote of the Domain
Coordinators and Domain Storytellers.
14.5.7. Arbiters who represent the Region(s) from which an
appeal originates must abstain from reviewing that
appeal.
14.5.7.1. If this would result in more than half the Arbiters
abstaining, no Arbiter is required to abstain.
15. AMENDMENTS
15.1. Amendments to this Constitution must be proposed in writing to
the Camarilla USA Council.
15.2. All amendments deemed reasonable and feasible by the Camarilla
USA Council will be presented to the membership for a Referendum
as detailed in the Constitution within one year of the date the
proposal was received.
15.3. All members in good standing of the Camarilla USA will have one
vote.
15.4. An amendment is approved if it receives the affirmative majority
of those votes cast.
15.5. An amendment so approved becomes effective immediately.
15.6. The Camarilla USA Council may, by two-thirds affirmative vote,
adopt temporary amendments deemed necessary to continue the
legal, financial and efficient operation of the club when the
current rules and restrictions of this Constitution would
otherwise prohibit such.
15.7. A temporary amendment has the full force of a regular amendment.
15.8. If the temporary amendment is not brought before the general
membership for a vote within six (6) months it must be annulled.
15.8.1. A temporary amendment not brought before the general
membership or withdrawn before a vote may not be imposed
for a minimum of one (1) year from the date of adoption,
nor may similar temporary amendments be approved.
15.8.2. If a temporary amendment is defeated in general
election, no similar amendment may be proposed or
imposed for a minimum of one (1) year from the date of
the election.
