| January 2004 Monthly Meeting Minutes p.2 |
| General Meeting: At 3:20 p.m. the meeting began. 1. Ed spoke about the help desk, sign up sheet was passed. 2. Ed asked all members to speak with Kelly regarding all participation. 3. Ed informed members that the Habitat Restore project date was changed to January 31st, 2004 from 8:30 a.m. to 1:00 p.m. That all that intend to meet at the school to carpool needed to be aware that the van would be leaving the school at least 45 minutes early to arrive on time. Kim will check on handicap access and suggested that everyone bring a jacket, boots or tennis shoes to work in, some petty cash for the snack machines, as it is on Front Street and no close restaurants. 4. Ed spoke of the Induction Ceremony. He brought up the need for a call list and volunteers needed to help with calling new prospects. That Mike Sager has volunteered for doing a follow up letter for us. Also that the March meeting will have to be held immediately after the induction, along with handing out the butter braids before Easter. 5. Ed brought up the t-shirts, presented Pauline Cowden with her $25.00 award for the design, and she will receive a free T-shirt as well. Jean asked that those who would like to pre-order to please e-mail her with the sizes so that she can get an idea of what is needed. 6. Carnation Sale was discussed. Amy showed everyone her pre-order sheet for this, a sign up sheet will be passed for volunteers at the February 1st meeting. 7. Ed reminded the essay committee of the supplemental meeting on Saturday, January 17th, 2004. 8. Butter braids deliver date will be set for the induction ceremony on February 29th, 2004 for Easter is on April 11th, 2004. Candy Sales might be done after the spring break. 9. Ed spoke to members asking them to contact advisor Margaret Berter to confirm if they intend to go to the Regional Conference. He also spoke of participation requirements for those who would want to attend. 10. Jason from Student Government said the Blood Drive is on March 9th, 2004. 11. Ed had the officers discuss any new news, or their projects. 12. Pre-sale coupons for the car wash was discussed, volunteers were asked for with a sign up sheet. 13. April meeting may be put back and the elections will occur during this time as well. 14. Diane brought up the issue with the members about Ed not being in compliance with the by-laws. She stated that at the time of the last election the by-laws were not available and so it was not realized that he would be out of compliance. That as a board and the members would need to talk about the issue, and vote on (1) allowing Ed to remain in presidency despite his graduating and not being a student (2) make some kind of exception which would allow him to possibly take one class to be in compliance. She asked Ed if he could do this, and he stated he had no funds to do so. Then Ed gave his position, and why he felt he should be give the chance to remain in office. He felt that his participation spoke well for him, and that he had brought up this problem back in March, 2003 but as there was no minutes from this meeting, and many didn�t remember him bringing up this issue, that we were now needing to address it again. That he was within his rights to have an exception made to keep him in office based on what he had brought to his office. Many members asked questions, but there was not a real complete discussion on the ramifications of allowing an exception to the club down the road, but rather on the need to meet compliance. Margaret spoke and voiced that she couldn�t vote as she was advisor, but felt that compliance needed to be met. Jason from Student Government brought up several important points regarding the vote. First he asked if they club had brought up the need for this vote in our last meeting, for according to the by-laws we couldn�t vote on this if we hadn�t. Lois tried to read the minutes to let him know that the it was not brought up, but it was noted by both Ed and Diane that it was discussed on the vote back in March of 2003 so that it was ok to carry on with the vote. But Jason disagreed, that as it was not discussed in the last meeting it was not legal. He also added that he was quite sure that the school�s rules prohibited anyone to be an officer in any club who was not a student of Longview Community College. That if Kappa Tau went ahead with the vote he would have an emergency meeting with the Student Government officers to appeal this, and if that didn�t resolve the matter he would take it upstairs to administration with Janet Kline and then with President Fred Grogan. However, Diane and Ed said that if it came to that they would comply but the vote would move forward to see how the members felt as they only needed a 2/3 vote. |