| January 2004 Monthly Meeting Minutes p.1 |
| Officers Meeting 1. Ed discussed the �help desk� and asked that any who wants and can volunteer to help to contact Margaret immediately, and to please use a sign-up sheet. 2. Habitat restore discussed, and Kim said she has the address for those who don�t car pool from the school. The plan is to leave at least 45 minutes early as we have to be there be 8:30 a.m. 3. Scholarship-from previous funds that were left over we can use that to add to the scholarship so that with the next fundraiser we don�t have to put in as much or we can try and make two scholarships for the spring if enough funds are raised. Perhaps stagger the scholarship dates, Jean will check into this. 4. Discussed the idea of using phone calls generated by both board and members to call prospective members for the spring induction, as well as a follow letter written by Mike Sager, who has volunteered to do this. Jean is working on the cover letter for the induction's, and Lois will get Jean the envelopes and stationary. 5. There was a discussion of a key note speaker. Ed thought about asking Chriss Nold and Jean thought about asking either the speakers bureau or asking Andy Geohaghan to speak. Everyone agreed that asking Andy would be a good idea, and Jean agreed to ask him if he would speak. 6. T-shirts, Jean showed us the sketch, and the change to blue and gold on a white long sleeved shirts, and asked that we send our sizes and suggestions to her via e-mail. The cost of the screening is $45, shirts were $13.50 long sleeve, and $7.50 for short sleeve. Sizes over large is $2.00 extra. Perhaps we could sell them for $16.00 for the long sleeves, and $9.00 for the short. There needs to be a minimum order of 25, turn around time is 1 week. At leadership we could pre order the shirts, and add the charge for shipping & handling. Jean brought up the discussion on how many to order, perhaps 50 long sleeves and 25 short =75. The larger the order the cheaper. 7. Carnation Sale�Diane is looking into it with another person. One friend works at Price Chopper and she will check this week on it. Jean will check out Hy-Vee and Sam�s for flower prices. 8. Butter Braids was discussed as a fundraiser, and all agreed that this would be a good project for Easter. Will bring it up at the General Meeting. 9. Ed asked that all that are planning to attend Regionals to get with Margaret to make sure the reservations were made. Plus a discussion of possibly going to Lambert's while we are there for a little fun as a group. 10. Car Wash is now on April 17th, in the same location and time. 11. Jean brought up the need for a gift to be bought for our keynote speaker. 12. Fundraising was discussed by Amy, who spoke on the carnations sale, butter braids, and possibly a candy sale. Amy will check into more information regarding the details on the candy company. 13. Regional Conference-Margaret and Ed talked about the need for a scoring system regarding member participation to judge just how much the members will need to pay on their own if they wish to attend events, and not participate in the club. They thought fundraising, meetings, and service projects were all tools for determination. 14. Change in Habitat (?) because of Spring Break, Kim will check to see if it is possible to change the dates, and sent around a sign-up sheet for this project. 15. List for induction needed to be picked up by Friday January 23rd. 16. International Cost�registration is March 1, 2004 need to commit by then if going. Lois asked Margaret to please check on hotel cost to determine if trip was feasible for John. 17. March meeting will be held immediately after Induction, and we will pass out the Butter Braids that were sold. 18. Ed spoke about the by-laws and the minor changes that occurred and so revised versions of the by-laws were passed out to the officers who didn�t receive their copies on Saturday 10th, 2004. Lois told the board that she has added the revised version of the by-laws to the web page news letter. Ed said he would bring up the issue regarding his position at the general meeting, and possibly discuss Kim and Kelly�s issue as well. It was suggested that advisor Diane should concentrate on maintaining current by-law compliance. We will need specific requirements. 19. Kelly noted that as some officers disappear, she didn�t think the issue was important, but Ed and Diane disagreed because of the by-law violation. 20. Ed told Kelly that her job also included taking the roll and the minutes. This he read directly from the by-laws. 21. Jean suggested a possible donation to the scholarship of the husband of the secretary for Goehagan who had died, and that would show support. 22. Jean and Margaret brought up the need for Orientation dates to be set before the spring induction, but somehow it never made it to full discussion in the general meeting. |