Coop Tasks

ALL members are expected to volunteer to do Coop work. If you do not have a designated task, please offer to clean up, unload the truck, or assist someone with other tasks. It is important for members to occasionally assist with all jobs so there are always more than one person who knows how to do each task and to distribute the work fairly. If you have no other work each month at distribution time, please help divide all the products at distribution and do not leave until everything is ready for the owner to pick up.

If a member cannot serve at their designated time or task, it is their own responsibility to trade with another member. For any problem which cannot be thus solved, email the mailing list and talk to the Overall Coordinator in advance.

Please send detailed instructions for how to do your job and I will post them and link them to this page.

EVERYONE

• Responsible for helping divide products into piles at distribution and otherwise help the Distribution Coordinator (If you have not done other work that month).
• Responsible for volunteering to help people with assigned jobs (listed below) at least a couple of times per year.

Overall Coordinator??? Is this job needed? Janet seems to have been filling the role.

• Responsible for overseeing the smooth operation of the CO-OP on an ongoing basis.
• Coordinating, collecting agenda, and chairing general membership meetings once a year and as needed.
• Maintain calendar for ordering (and distributing)?
• Author and update documents for administrating Coop.
• Oversee processing new memberships.
• Coordinate job responsibilities.
• Be contact person for North Farm.

Collator -Charlie

• Collect and enter orders into NF-1 software.
• Send orders to North Farm
• Download orders from North Farm and
• Print individual orders and bring to distribution.

Meet and Unload Truck. - Vito

• Get signed check beforehand.
• Unload Truck.
• Pay driver.
• See that any credits are applied and returns are made.
• Get Frozen items into freezer.

Distribution Coordinator -Kryss

• Open the church on time.
• Arrange tables and chairs.
• Distribute individual order forms. One copy should have all adjustments recorded and be submitted with payment for coop (treasurer) records.
• Make note of shipping mistakes or damaged goods. Record these mistakes on the adjustment form at the back of the North Farm invoice.
• Make note of supplies needed or other needs for the next distribution and email list.
• Collect orders, individual forms with adjustments & invoice for Coop files (treasurer)
• Collect cash and checks for treasurer to deposit the next day (checks for non-Bank One accounts cannot total more than the pre-distribution bank balance).
• Review all changes to order forms due to mistakes and make note for treasurer.
• Count cash for treasurer.

Clean Up -Janet?

• Wipe down tables
• Sweep (mop if mud or wet) floor or perhaps vacuum.
• Put away all materials and discard trash.
• Put tables and chairs into order.
• Pick up toys if kids were playing with them.
• Turn off lights and make sure all doors are locked before leaving.

Book Keeper - Rich B. & Jonathan (Instructions)

• Prepare and make bank deposit. (instructions)
• Balance bank statement.
• Fill out and send in credit forms to North Farm (if necessary).
• Make other payments (taxes, reimbursement for supplies, donations to church, etc.)
• Maintain Coop files
• Prepare Cash for Cash Box for next distribution ($20 in change)
• Prepare Check for next distribution.
• Make annual and semi-annual reports on financial status of Coop.

Other -Jonathan

• Maintain website and email mailing list.