Treasurer-Bookkeeper Tasks (As it currently exists)

12/11/2000

Greg Newswanger

1. Make sure there are enough copies of the checkout form for people.

2. Make sure there is a blank copy of the checkout ledger for the cashier.

3. Make sure Janet/person who is going to meet the truck has a signed check.

4. Make sure there is a cashier lined up for co-op.

5. Bring cash box for cashier—maintained with appropriate change for people paying in cash.

6. Be present at distribution—or delegate—to gather list of problems: items invoiced but not shipped, received but not ordered, or mis-priced.

7. Write up a credit-memo of these things and send to North Farm for credit.

8. Make out a deposit slip of checks and cash.

9. Maintain records of food, non-food, and soda so appropriate taxes can be paid at the end of the year.

10. Make the deposit at the bank on the day after co-op—so there is money in the bank to cover the North Farm check.

11. Make sure new members receive a membership contract and pay a deposit.

12. Keep a record of the deposits and return deposits to members who leave the co-op

13. Be aware of the equity of Pilsen Food Co-op maintained by North Farm.

14. Maintain a membership list with address, phone and e-mail info.

15. After the end of the calendar year file appropriate Illinois and City of Chicago tax forms.

16. Make regular contributions to Lincoln for the use of their space.

17. Reconcile bank statements with checkbook balance.