CIRCULARS
LATEST - FIFTH - FOURTH - THIRD - SECOND - FIRST
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SIXTH
CIRCULAR
FIFTH CIRCULAR( Released : 6 June 2002 )
Dear Leaders As the date of the Olympiad is nearing, we are sure that you have prepared all your students well. We too, are still working hard to ensure the success of the 33rd International Physics Olympiad. To that end, this 5th Circular is intended to give further information to all delegations concerning VISA applications, Special Fares from Garuda Indonesia, the Indonesian air carrier, and Official Tour and Travel handler. The Organizing Committee has received a confirmation of procedures of VISA application from the Ministry of Foreign Affairs of the Republic of Indonesia. To the listed 48 countries, a special SHORT VISIT (up to two months stay) VISA FREE facility has been offered by the Immigration authorities, these countries are as follows (http://www.deplu.go.id/visa/NON-VISA.htm) : Argentina, Australia, Austria, Belgium, Brazil, Brunei Darussalam, Canada, Chile, Chinese Taipei (holder of MFA/M Code passport), Denmark, Egypt, Finland, France, Germany, Greece, Hong Kong SAR, Hungary, Iceland, Ireland, Italy, Japan, Kuwait, Liechtenstein, Luxemburg, Malaysia, Maldives, Malta, Mexico, Monaco, Marocco, the Netherlands, New Zealand, Norway, the Philippines, Saudi Arabia, Singapore, Slovakia, South Korea, Spain, Sweden, Switzerland, Thailand, Turkey, United Arab Emirates, United Kingdom, United States of America, Venezuela, Yugoslavia Note: Diplomatic and Service Passport holders of Croatia, Laos, Myanmar and Vietnam wishing to visit Indonesia for the purpose of tourism/holiday may do so with this facilities for the maximum length of stay of 14 (fourteen) days. To other IPhO participating countries not listed as one of the lucky 48 countries above, in cooperation with the Ministry of Foreign Affairs of the Republic of Indonesia, the Organizing Committee has manage to arrange a VISA ON ARRIVAL facility. To use this facility, you must enter Indonesia either at the Sukarno-Hatta International Airport (Cengkareng, Jakarta) or at the Ngurah Rai International Airport (Denpasar, Bali). And for the issuance of the VISA, you will be charged US$ 50 per VISA. Please visit the website of the Ministry of Foreign Affairs of the Republic of Indonesia for other information concerning VISA application (http://www.deplu.go.id/visa/services.htm) and the addresses of all Indonesian diplomatic mission abroad (http://www.deplu.go.id/diplomatic/diplmission.htm) as well as Foreign Missions in Indonesia (http://www.deplu.go.id/diplomatic/consularlist.htm). Concerning air travel from your country to Bali, Indonesia, the Indonesian air carrier, GARUDA INDONESIA, has many connection flights from Europe, the Americas and Asia Pacific. Information of the nearest Garuda offices abroad can be found at their websites (http://www.garuda-indonesia.com/). As some delegations because of one or another reason have to arrive early or depart later than the Olympiad schedule (21st - 30th July), please let us know well in advance so that if possible we can arrange for your pick up at Denpasar airport. Should you need additional accommodation for outside IPhO schedule, please contact our OFFICIAL TOUR AND TRAVEL handler, VAYATOUR – Bali, attn. Mr. Ari Bayu ([email protected]) who will be most happy to help cater your needs. Up to the release day of this FIFTH Circular, some confirmed participating countries have not yet submit their DELEGATION MEMBER REGISTRATION form. We urge you to submit this form before June 15, 2002, as it is very important for us, in terms of Presidential Protocols as well as room booking. We remind once again to all participants that the 33rd International Physics Olympiad will be official opened by Madame Megawati Sukarnoputri, the President of the Republic of Indonesia. Therefore strict protocol will be enforced during the Opening Ceremony. One of these protocols is the Dress Code, we asked all participants to wear a formal dress for the Opening and Closing Ceremony. One rare activity that we have planned for the coming Olympiad is the publication of the International Physics Olympiad Stamps Series. The President of the Republic of Indonesia will sign the First Day Cover of these stamps during the Opening Ceremony. Aside from the IPhO Stamps Series, other philatelic items will be also sold during the Olympiad. To take this rare opportunity further, we would like to encourage the philatelist among the Olympiad participants to bring along their stamps collection and perhaps engage in exchanging stamps collection with other participants from some 69 delegations. The venue of the main event of the Olympiad examinations is the Grand Bali Beach Hotel where the students will also be lodged. Other activities of the Leaders will be conducted in the Sheraton Nusa Indah Hotel. We will try to accommodate all Leaders, Observers and Visitors in the Sheraton Nusa Indah Hotel. Please note that we ask your cooperation due to the restricted number of rooms allocated to us during this high season period in Bali. Our policy is all Leaders, Observers and Visitors will be lodged in a Double Occupancy room. Therefore we would very much appreciate if in your DELEGATION MEMBER REGISTRATION FORM, you also indicate your roommate preference. All the above information can also be found in our websites : http://www.fi.itb.ac.id/~iph033 or http://www.geocities.com/ipho33 Please check our websites frequently as many other useful information about IPhO, Indonesia and Bali are contained in the website. We hope that your team's preparations have gone smoothly and we hope you every success in 33rd International Physics Olympiad. SEE YOU IN BALI DELEGATION MEMBER REGISTRATION FORM Please submit one Registration Form for each member of
your delegation (including Observers and Visitors).
Country : ________________________________
(please check one)
Leader ___ Student ___ Observer ___ Visitor ___
Family Name : _________________________________
Given Name : _________________________________
Title : Prof. / Dr. / Mr. / Ms.
Sex : M / F
Passport Number : _________________________________
Date of Birth (dd/mm/yy): _________________________________
Mailing Address : _________________________________
_________________________________
Telephone : _________________________________
Email : _________________________________
Special Diet Needs : _________________________________
Special Medical Condition(s): _____________________________
T-shirt Size (please check one)
Small ___ Medium ___ Large ___ Extra Large___
Inbound Travel
Airline Name and Flight Number : __________________________
Date and Time of Arrival : __________________________
Outbound Travel
Airline Name and Flight Number : __________________________
Date and Time of Departure : __________________________
Room Sharing
I would like to share a room with : __________________________
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FOURTH CIRCULAR( Released : 29 April 2002 ) Dear LeadersWe will break some records in the 33rd International Physics Olympiad. As of the last count, there will be 67 competing delegations and 2 observing delegations in Bali. We are sad to hear that we will miss the Argentinean delegation this year due to the problem in their country. However we are happy to welcome the new participations from Kyrgyzstan, Malaysia and Suriname in the competition and the participations of South Africa and Nigeria as Observers in the 33rd International Physics Olympiad. Our apology to the Philippines delegation for the mistake in the Third Circular where they were mentioned as a new country, which in fact they just missed out the last two Olympiad. The complete list of these delegations are as follows with the information in brackets are the number of (Leaders/Students/Observers/Visitors) that we have received (please notify us if there is a discrepancy in our data): Albania (?/?/?/?), Armenia (2/4/0/0), Australia (2/5/0/0), Austria (2/5/0/0), Azerbaijan (2/4/0/0), Belarus(2/5/0/0), Belgium (2/5/0/1), Bolivia (2/4/0/0), Bosnia and Herzegovina (2/5/0/0), Brazil (1/2/0/0), Bulgaria (2/5/0/0), Canada (2/5/0/0), Chinese Taipei (2/5/8/0), Colombia (2/3/0/0), Croatia (2/5/0/0), Cuba (2/5/0/0), Cyprus (2/5/0/2), Czech Republic (2/5/0/0), Denmark (2/5/0/0), Estonia (2/5/0/0), Finland (2/5/0/0), Georgia (2/5/0/0), Germany (2/5/0/0), Hungary (2/5/0/0), Iceland (?/?/?/?), India (2/5/1/0), Indonesia (2/5/0/0), Iran (2/5/1/0), Ireland (2/5/1/0), Israel (2/5/1/0), Italy (2/5/1/0), Kazakhstan (?/?/?/?), Kenya (2/4/0/0), Korea (2/5/3/0), Kuwait (?/?/?/?), Kyrgyzstan (2/5/0/0), Latvia (2/5/0/0), Liechtenstein (2/2/0/0), Lithuania (2/5/0/0), Macedonia (1/2/0/0), Malaysia (2/5/0/0), Mexico (2/5/0/0), Moldova (1/3/0/0), Mongolia (?/?/?/?), Nigeria (0/0/1/0), the Netherlands (2/5/0/0), Norway (2/5/0/0), Pakistan (2/5/0/0), the People’s Republic of China (2/5/2/0), the Philippines (?/?/?/?), Poland (2/5/0/0), Portugal (2/5/0/0), Romania (2/5/1/0), Russia (2/5/1/0), Singapore (?/?/?/?), Slovakia (2/5/0/0), Slovenia (2/5/0/0), South Africa (0/0/1/0), Spain (2/5/2/0), Suriname (2/3/0/0), Sweden (2/5/0/0), Switzerland (?/?/?/?), Thailand (2/5/2/0), Turkey (2/5/0/0), Turkmenistan (1/2/0/0), Ukraine (2/5/0/0), United Kingdom (2/5/2/2), Vietnam (2/5/3/0), Yugoslavia (2/5/0/2) If there is no unforeseen obstacle, another record that we will try to achieve is that the 33rd International Physics Olympiad will officially be opened by the President of the Republic of Indonesia. Therefore strict protocol will be enforced during the Opening Ceremony. One of these protocols is the Dress Code. We asked all participants to wear a formal dress for the Opening and Closing Ceremony. Another rare activity that we have planned for the coming Olympiad is the publication of the International Physics Olympiad Stamps Series. The President of the Republic of Indonesia will sign the First Day Cover of these stamps during the Opening Ceremony. Aside from the IPhO Stamps Series, other philatelic items will be also sold during the Olympiad. To take this rare opportunity further, we would like to encourage the Philatelist among the Olympiad participants to bring along their stamps collection and perhaps engage in exchanging stamps collection with other participants from some 69 countries. As we have already mentioned in the previous Circulars, June-July-August is a peak season in Bali. Therefore it is advisable to book your flights as early as possible. The same is also true for hotel accommodations. We are very fortunate to get block booking at two five stars hotel for the Olympiad during this peak tourist season. The venue of the main event of the Olympiad examinations is at the Grand Bali Beach Hotel where the students will also be lodged. Other activities of the Leaders will be conducted in the Sheraton Nusa Indah Hotel. We will try to accommodate all Leaders, Observers and Visitors in the Sheraton Nusa Indah Hotel. Please be advised that due to the limited number of rooms available for us, the Leaders, Observers and Visitors will be lodged in Double Occupancy basis. Therefore, we would very much appreciate if in your DELEGATION MEMBER REGISTRATION FORM, you could indicate your roommate preference. It is very important for us, in terms of Presidential Protocols as well as room booking, that we receive the filled DELEGATION MEMBER REGISTRATION FORM for EACH member of your delegation (including Observers and Visitors) by 1 June 2002. All the above information can also be found in our websites : http://www.fi.itb.ac.id/~ipho33 or http://www.geocities.com/ipho33 Please check our websites frequently as many other useful information about IPhO, Indonesia and Bali are contained in the website. We have sent faxes and emails to all Indonesian Embassies and Consulates overseas notifying them on the event. We urge you to please consult the nearest Indonesian Embassy or Consulate regarding your visa to Indonesia. Should you need the address of the nearest Indonesian Embassy or Consulate, please contact us. The Embassies in Jakarta of countries of the confirmed participants in the 33rd International Physics Olympiad have also been informed with the same information. We hope that your team’s preparations have gone smoothly and we hope you every success in the 33rd International Physics Olympiad. SEE YOU IN BALI DELEGATION MEMBER REGISTRATION FORM Please submit one Registration Form for each member of
your delegation (including Observers and Visitors).
Country : ________________________________
(please check one)
Leader ___ Student ___ Observer ___ Visitor ___
Family Name : _________________________________
Given Name : _________________________________
Title : Prof. / Dr. / Mr. / Ms.
Sex : M / F
Passport Number : _________________________________
Date of Birth (dd/mm/yy): _________________________________
Mailing Address : _________________________________
_________________________________
Telephone : _________________________________
Email : _________________________________
Special Diet Needs : _________________________________
Special Medical Condition(s): _____________________________
T-shirt Size (please check one)
Small ___ Medium ___ Large ___ Extra Large___
Inbound Travel
Airline Name and Flight Number : __________________________
Date and Time of Arrival : __________________________
Outbound Travel
Airline Name and Flight Number : __________________________
Date and Time of Departure : __________________________
Room Sharing
I would like to share a room with : __________________________
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THIRD CIRCULAR( Released : 13 March 2002 ) Dear LeadersAs of today, we have received 46 confirmations as can be seen at the list below. Thank you for your prompt confirmations. We are sad to hear that we will miss the Argentinean delegation this year due to the problem in their country. However we are happy to welcome the first time participations of Kyrgyzstan, Malaysia and the Philippines in the competition and the participations of South Africa and Nigeria as Observers in the 33rd International Physics Olympiad. The complete list of confirmed participations are as follows : Competing Countries: Observer Countries: If you or your respective government agency has not confirmed the participation of your country or the information that has been submitted is incomplete, please submit the attached Confirmation Form. We would be very grateful if you could confirm your country's participation by sending this form (preferably by e-mail) to the Organizing Committee by 15 March 2002 to the address : [email protected] For delegation member registration, please submit one Delegation Member Registration Form for each member of your delegation (including Observers and Visitors). The deadline for submission is 1 June 2002. Again, we are asking your support and understanding regarding the delegation participation fee and other fees for Observer and Visitor as requested. Our goal is to host the up coming IPhO in a modest manner and we are budgeting an income from the fees collected. The amount of these fees are the same as the previous Olympiad in Turkey. All countries are requested to pay a voluntary fee of US$ 3.500 for five students and two leaders, Observer attending the academic sessions is required to pay a fee of US$ 1.200 and Visitor not attending the academic sessions is required to pay a fee of US$ 1.000. All fees must be paid in full by 1 June 2002. Please make payment to: Acc. Name : Doddy / Triyanta / Suharlan If you or your government respective agency have not confirmed the participation of your country or the information that has been submitted is incomplete, please submit the attached Confirmation Form. We would be very grateful if you could confirm your country's participation by sending the above form (preferably by e-mail) to the Organizing Committee before 15 March 2002 at the address : [email protected] For delegation member registration, please submit one Delegation Member Registration Form for each member of your delegation (including Observers and Visitors). The deadline for submission is 1 June 2002. All the above information can also be found in our websites : http://www.fi.itb.ac.id/~ipho33 or http://www.geocities.com/ipho33 Please check our websites frequently as many other useful information about IPhO, Indonesia and Bali are contained in the website. COUNTRY CONFIRMATION FORM Please submit your country's confirmation of participation before 15 March 2002.
Country : ________________________
Number of Leaders : __________________________
Number of Students : __________________________
Number of Observers : __________________________
Number of Visitors : __________________________
Name of Contact Person : __________________________
Address of Contact Person: __________________________
__________________________
Telephone Number : __________________________
Fax. Number : __________________________
Email Address : __________________________
Fees to be paid to the Organizing Committee :
Delegation US $ 3,500
Observers (US $ 1,200 each) US $
Visitors (US $ 1,000 each) US $
_____________
TOTAL US $
DELEGATION MEMBER REGISTRATION FORM Please submit one Registration Form for each member of your delegation
(including Observers and Visitors).
Country : ________________________________
(please check one)
Leader ___ Student ___ Observer ___ Visitor ___
Family Name : _________________________________
Given Name : _________________________________
Title : Prof. / Dr. / Mr. / Ms.
Sex : M / F
Passport Number : _________________________________
Date of Birth (dd/mm/yy): _________________________________
Mailing Address : _________________________________
_________________________________
Telephone : _________________________________
Email : _________________________________
Special Diet Needs : _________________________________
Special Medical Condition(s): _____________________________
T-shirt Size (please check one)
Small ___ Medium ___ Large ___ Extra Large___
Inbound Travel
Airline Name and Flight Number : __________________________
Date and Time of Arrival : __________________________
Outbound Travel
Airline Name and Flight Number : __________________________
Date and Time of Departure : __________________________
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SECOND CIRCULAR( Released : 15 February 2002 ) Dear LeadersLast December we have disseminated the Participation Invitation Letter to your respective government agencies. We hope that a decision to participate in the 33rd IPhO to be held in Indonesia can be made in due time. Please note once again that the venue and the date of the Olympiad have been changed to the following : Nusa Dua, Bali, Indonesia A representative of the Organizing Committee will be ready at the Ngurah Rai International Airport, Denpasar, Bali on the 21st of July 2002 to receive your delegations and bring you to the respective hotels. And on the 30th of July, a representative of the Organizing Committee will again take your delegation from the hotels to Ngurah Rai International Airport for your departure from Bali. Please note that Bali is a world known tourist destination and July is a high season for Bali. From your participation fee, the Organizing Committee will reserved a full board hotel accommodation from the 21st - 30th of July 2002. So it is advisable that you booked your flight early. Leaders, Observers and Visitors to the 33rd International Physics Olympiad will be lodged at the Sheraton Nusa Indah Hotel in Nusa Dua Resort Area and students will be lodged at the Grand Bali Beach Hotel in Sanur. Both are five star hotels and it will take 45 minutes bus ride to go from one hotel to another. Should you or any of your delegation members need to arrange extra Pre or Post lodging at these Hotels, we would be very happy to help you. At Sheraton Nusa Indah Hotel, you will be charged at a discount rate as enjoyed by the Organizing Committee, US$ 105 per room night including breakfast for two. Please give us the information as soon as possible. Again, please note that Nusa Dua Resort area is a very well known tourist destination and July is the high tourist season. We cannot ensure availability of the rooms if you are late in informing us of your needs. We are asking your support and understanding regarding the delegation participation fee and other fees for Observer and Visitor as requested. Our goal is to host the up coming IPhO in a modest manner and we are budgeting an income from the fees collected. The amount of these fees are the same as the previous Olympiad in Turkey. All countries are requested to pay a voluntary fee of US$ 3.500 for five students and two leaders, Observer attending the academic sessions is required to pay a fee of US$ 1.200 and Visitor not attending the academic sessions is required to pay a fee of US$ 1.000. All fees must be paid in full by 1 June 2002. Please make payment to : Acc. Name : Doddy / Triyanta / Suharlan If you or your government respective agency have not confirmed the participation of your country or the information that has been submitted is incomplete, please submit the attached Confirmation Form. We would be very grateful if you could confirm your country's participation by sending the above form (preferably by e-mail) to the Organizing Committee before 15 March 2002 at the address : [email protected] For delegation member registration, please submit one Delegation Member Registration Form for each member of your delegation (including Observers and Visitors). The deadline for submission is 1 June 2002. All the above information can also be found in our websites : http://www.fi.itb.ac.id/~ipho33 or http://www.geocities.com/ipho33 Please check our websites frequently as many other useful information about IPhO, Indonesia and Bali are contained in the website. COUNTRY CONFIRMATION FORM Please submit your country's confirmation of participation before 15 March 2002.
Country : ________________________
Number of Leaders : __________________________
Number of Students : __________________________
Number of Observers : __________________________
Number of Visitors : __________________________
Name of Contact Person : __________________________
Address of Contact Person: __________________________
__________________________
Telephone Number : __________________________
Fax. Number : __________________________
Email Address : __________________________
Fees to be paid to the Organizing Committee :
Delegation US $ 3,500
Observers (US $ 1,200 each) US $
Visitors (US $ 1,000 each) US $
_____________
TOTAL US $
DELEGATION MEMBER REGISTRATION FORM
Please submit one Registration Form for each member of your delegation
(including Observers and Visitors).
Country : ________________________________
(please check one)
Leader ___ Student ___ Observer ___ Visitor ___
Family Name : _________________________________
Given Name : _________________________________
Title : Prof. / Dr. / Mr. / Ms.
Sex : M / F
Passport Number : _________________________________
Date of Birth (dd/mm/yy): _________________________________
Mailing Address : _________________________________
_________________________________
Telephone : _________________________________
Email : _________________________________
Special Diet Needs : _________________________________
Special Medical Condition(s): _____________________________
T-shirt Size (please check one)
Small ___ Medium ___ Large ___ Extra Large___
Inbound Travel
Airline Name and Flight Number : __________________________
Date and Time of Arrival : __________________________
Outbound Travel
Airline Name and Flight Number : __________________________
Date and Time of Departure : __________________________
Word Document file: Circular2.doc |
FIRST CIRCULARDear LeadersPlease find attached, a copy of the invitation letter from the Minister of National Education of the Republic of Indonesia that is sent to your government's representative as requested. Note that the venue and the date of the Olympiad have been changed to the following : Venue : Nusa Dua, Bali, Indonesia Even though the program does not change much as it was given in the 33rd IPhO booklet you got at the 32nd Olympiad in Turkey, we would like to give you some main schedule as follows (details will be given in future circulars): 21 July 2002 Arrival With this circular we would like also to remind you of the voluntary fees that are requested from participating teams. All countries are requested to pay a voluntary fee of US$ 3.500 for five students and two leaders. Observer attending the academic sessions is required to pay a fee of US$ 1.200 and Visitor not attending the academic sessions is required to pay a fee of US$ 1.000. We would be very grateful if you could confirm your country's participation by contacting the Organizing Committee before March 15th 2002 at the following address: Dr Alexander A Iskandar All visitors traveling to Indonesia must be in possession of a passport valid for at least six months from the date of arrival and have proof of onward passage. Visas are not required for nationals of Argentina, Australia, Austria, Belgium, Brazil, Brunei, Canada, Chile, Denmark, Egypt, Finland, France, Greece, Germany, Iceland, Ireland, Italy, Japan, Kuwait, Liechtenstein, Luxemburg, Malaysia, Malta, Morocco, Mexico, Netherlands, New Zealand, Norway, Philippines, Singapore, South Korea, Spain, Sweden, Switzerland, Saudi Arabia, Taiwan, Thailand, Turkey, United Kingdom, United States of America, United Arab Emirates and Venezuela. Visa free entry is also allowed for registered delegates attending a conference, which has received official approval. We strongly suggest you to consult the nearest Indonesian Embassy or Consulate for details. We hope that your team's preparations have gone smoothly and we hope you every success in 33rd International Physics Olympiad. |