Present: Grace Jackson-Brown (Indiana University) Interim President and presiding Chair, Samuel Custard (Gary Public), Interim Treasurer, Monique Threatt (Indiana University), Interim Secretary, and Dorothy Washington (Purdue University), Interim Vice-President.

1. Minutes - The Executive Board (hereafter referred to as the Board) reviewed and approved the Minutes from July 28, 2003. The Board reviewed and approved the Minutes from June 7th and September 27th. The Minutes will be distributed to committee members at the Spring 2004 IBLN meeting for further review.
   
   
2. Request to discuss and revise the IBLN Annual Membership Form.
   
   • The form was updated; removed the word Annual.
   • The Board decided that annual membership fees are applicable based on the date of payment. For example, a person who pays in September will be entitled to a year's membership from September to August.
   • The Board recommended that Samuel Custard's full address be included on the membership form for personnel who mail their checks to the Treasurer. The form will be discussed by the remaining committee at the next meeting.
   • Custard agreed to send out letters reminding members when their annual membership fees are due. He also requested the Board consider adding a subcategory for retirees and trustees to the agenda for the Spring 2004 meeting.
3. Nominations and Elections Committee Report. (Dorothy Washington)
   
   
   • Dorothy Washington stated that the Nominations Committee will be responsible for the Elections Committee. However, if they are being considered for an Officer's position, they cannot serve on the Elections Committee.
   • Grace Jackson-Brown suggested the Nominations and Elections Committee follow the IBLN By-Laws; as well as The President has the authority to appoint new members to sit on the N&E Committee.
   • Jackson-Brown appointed Washington to serve as Chairperson to set up Election Body.
   
   
   
4. Treasurer Report. (Samuel Custard)
   
   
   • Samuel Custard reported that 12 people had paid at the$20 rate; 2 people at the $10 rate for a total of $240.00. Custard will open a new account.
   • Jackson-Brown agreed to co-sign the checks.
   • Custard suggested a Graphics person to design the IBLN logo.
   
   
   
5. Recruitment Committee.
   
   
   • The Board suggested that each person from their area recruit potential candidates.
   • Custard suggested that Michele Fenton (Indiana State) be the designated "Outreach Coordinator." Custard agreed to call Shenekia Hatcher (Indianapolis Marion County Public) to coordinate recruitment in the Indianapolis area, via library websites, etc.
   • It was suggested that e-mails be collected of potential members.
   • Washington suggested a Press Release be sent to the directors of the state; Sankofa Newsletter; Library Hotline. National membership (?).
   • The Board discussed creating separate mailing list for members and non-members; maintenance of the Listserve; Washington agreed to investigate Listserve procedures at Purdue.
   • The Board recommended that the Listserve issue be discussed at the Spring 2004 meeting.
   
   
   
6. ALA Midwinter Representative.
   
   
   • No one is able to commit at this time.
   • Monique Threatt suggested Jos Holman report since he is currently on the BCALA Committee.
   • Washington will check on the ACRL membership and their state chapter affiliates.
   
   
   
7. Schedule of 2004 Spring Membership Meeting.
   
   • The Board agreed that Mondays are not good.
   • It was suggested that the Board meet either Tuesday, April 13, 2004 or Wednesday, April 14, 2004 during the ILF conference. The day and time had not yet been decided.
   • Jackson-Brown will check with the African American curator at the Indiana State Historical Society as a possible location for the meeting, lunch and tour.
   • It was suggested that the IBLN create publicity materials such as a hand-out or flyer to be left at the Indiana State Historical Society.
   
   
   
8. Other Topics for Discussion/Agenda 2004:
   
   
   • The creation of an IBLN Web page.
   • More discussion about the Listserve and mailing lists.
   • Creation of an IBLN flyer to encourage recruitment and serve as a publicity tool which could include the Bylaws. Custard also suggested that the Application doesn't provide enough information.
   • The Board can make an amendment to the By-Laws to combine the duties of both the Nominations and Elections Committee.
   • Washington suggested the Committee collaborate with IU Purdue Archive and IU Bloomington Archives of African American Music and Culture(?) to identify Indiana Black Musicians who could become possible donors. It was suggested someone contact Vivian Carter owner of record company in Gary.