| Copyright © 2006 | |
| Hartford County Cricket Club | |
| Site updated by Ajay Adur |
| CLUB BY-LAWS, RULES, | |
| POLICIES & PROCEDURES | |
| NAME | |
| The name of the club shall be the “Hartford County Cricket Club” | |
| OBJECTIVE | |
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The objective of the club shall be to provide grounds and equipment for the playing and encouragement of cricket and any other games or forms of recreation. |
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| MEMBERSHIP | |
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The club shall consist of ordinary members and life/founders members. |
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| EXECUTIVE COMMITTEE | |
| 1. | There shall be a committee for the management of the club, which shall consist of the President, Vice President, Secretary, Honorary Treasurer, Captain and Vice-Captain. The role of committee members is described in Annex A. |
| 2. | There shall be a meeting of the committee on such regular days in each month as the committee may from time to time prescribe (hereinafter called the monthly meeting), and such other days as may be necessary. |
| 3. | Not less than 4 committee members shall form a quorum. |
| 4. | At any meeting, the President, and in his absence the Vice President or, failing them, any member of the committee elected to the chair, shall take the chair, and in case of an equality of votes shall have a second or casting vote. |
| 5. | The agenda of every meeting shall be circulated, and no matter of a controversial nature shall be considered, unless it has been placed on the agenda. |
| 6. | The members of the committee shall be only life members and shall be elected at each annual general meeting of the club. Those elected shall hold office until the next succeeding annual general meeting when they shall retire and shall be eligible for re-election. |
| POWERS OF THE EXECUTIVE COMMITTEE | |
| The powers of the committee shall be: | |
| 1. | From time to time, to make, alter or revoke such by-laws as may appear necessary for conducting and managing the affairs of the club, provided always that such by-laws are not inconsistent with the rules. |
| 2. | To impose by way of penalties for breach of the rules or by-laws, fines or suspension from the club for such periods as the committee may think fit. |
| 3. | To appoint sub-committees for such purposes and with such powers as may deemed necessary. |
| 4. | To control and regulate the finances of the club so far as possible in accordance with estimate of revenue and expenditure approved by the committee, and generally manage the affairs of the club. |
| 5. | To prohibit any game, the playing of which would, in their opinion be injurious to the interest of the club. |
| VACANCIES ON THE EXECUTIVE COMMITTEE | |
| A member of the committee shall cease to be a member thereof if: | |
| 1. | He is absent without the leave of the committee for more than three consecutive meetings; or |
| 2. | By notice in writing he resigns. |
| 3. | A vacancy arising under this rule may be filled by the committee. The Honorary Secretary shall report to the committee any such vacancy. |
| GENERAL MEETINGS | |
| ANNUAL GENERAL MEETING | |
| There shall be an annual general meeting of the club in the month of December or on such other dates as appointed by the committee for election of the committee, club captain, vice captain, selectors and for general business, of which at least fourteen days notice by circular shall be given by the Honorary Secretary. Notices of motions and questions must be sent in writing to the Honorary Secretary at least ten days before the date fixed for such meeting. Particulars of the business to be discussed shall be sent by circular to each member. | |
| SPECIAL MEETINGS | |
| A special meeting may be called at any time by the committee and shall be so called on a requisition to them signed by ten or more members stating the purpose for which the meeting is to be held. | |
| QUORUM | |
| At any general and special meeting 3/5ths shall form a quorum. If within thirty (30) minutes from the time appointed for the meeting a Quorum of members is not present, the meeting, if convened on the requisition of members, shall be dissolved; in any other case it shall stand adjourned to the same day in the following week at the same time and place, and if at the adjourned meeting 3/5ths are not present within thirty (30) minutes of the time appointed the members present shall form a Quorum. | |
| PROCEEDINGS | |
| 1. | At all general meetings of the club, the President, and in his absence, the Vice President, or failing them, a member of the committee selected by the members of the committee present, shall take the chair. |
| 2. | All categories of members can attend any general meeting of the club. |
| 3. | Every member present shall be entitled to one vote upon every motion and in case of an equality of votes the President shall have a second or casting vote. A motion put to the vote of the meeting shall be decided on a show of hands unless a poll is, by any member, demanded by any member. If a poll be demanded it shall be taken as the President of the meeting directs. A declaration by the President of the result of a show of hands or of a poll shall be final. |
| 4. | The mover of any motion shall be entitled to speak on it before it is seconded; if after such speech the motion is not seconded it shall be deemed rejected by the meeting. Any motion standing in the name of the committee need not be seconded and members of the committee shall speak first on such motion. |
| 5. | No member shall be at liberty to speak more than once on the same subject except in explanation or reply or with the special consent of the Chairman, provided that the mover of a motion shall have the right of final reply. |
| TEAM MEETINGS | |
| A team meeting may be called by the Captain & vice Captain for the betterment of the team during the season. The executive committee would not interfere with the team meetings and the decisions taken by the Captain and Vice Captain with regards to playing cricket. But the Captain has to inform the committee about the meetings and any issues if arises. | |
| ACCOUNTS | |
| 1. | The Honorary Treasurer shall keep correct account and books showing the financial affairs of the club. |
| 2. | The Honorary Treasurer shall prepare and render an account of the receipts and expenditure of the club and lay over a statement showing the financial position of the club at each committee and annual general meeting. Such account shall be audited by an auditor or auditors appointed by the committee. |
| 3. | An estimate of revenue and expenditure for the coming year shall be prepared by the Honorary Treasurer and shall be approved by the committee. |
| 4. | All vouchers for withdrawing of cash from the club accounts must carry the signatures of two of the following members: (1) The President; (2) The Honorary Secretary; (3) The Honorary Treasurer and; (4) The Club Captain. |
| ORDINARY MEMBERS QUALIFICATIONS | |
| Any person residing in the United States of America or Canada | |
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ADMISSION |
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| 1. | Every candidate for admission as a member shall complete the club application form which is obtainable from the Secretary or Treasurer. The subject form must be proposed by one member and seconded by another member of the club. The application must be accompanied by at least half the membership fee and submitted to the Honorary Secretary. |
| 2. | At the committee or general meetings the secretary shall submit all applications received for processing. The applicant will be informed of the outcome by the secretary. |
| 3. | If approved and upon payment of the full membership fee, the candidate shall become a member of the club and be entitled to all the benefits and privileges of membership and be bound by the rules and by-laws made in accordance herewith. |
| LIFE MEMBER QUALIFICATIONS | |
| Any member after 5 years of continuous membership shall automatically become a life member. | |
| RESIGNATION OF MEMBERS | |
| 1. | A member may, at any time, by giving notice in writing to the Honorary Secretary, resign his membership of the club. Any membership fees paid shall not be refunded. |
| 2. | Any member who resigned by giving notice in writing may be re-admitted by the committee with permission of the executive committee members. |
| 3. | Any member who has resigned without a written notice, can be re-admitted, subject to the committee approval and re-admission fee to be determined by the committee. |
| MEMBERSHIP FEE AND SUBSCRIPTIONS | |
| 1. | Membership entrance fee for the club will be $25.00 and annual dues would be $100.00 for the first year and $ 75.00 for the subsequent years. Any member experiencing financial burden may request to the committee in writing for a reduction or waiver. The committee decision after hearing such request will be final. |
| 2. | The annual subscription fee shall become due on April 30th of every year. |
| FAILURE TO PAY SUBSCRIPTIONS AND OTHER DUES OR FINES | |
| 1. | Any member who shall fail to pay his annual subscriptions or other moneys of any nature whatsoever within fourteen days after it is due shall be notified and in the event of non-payment he shall be deemed to be in arrears. |
| 2. | The committee, on the expiration of such period may deprive such member of any of his privileges for such period as they deem fit, or suspend him wholly or in part from the club, and/or specify in the notice or otherwise a time period within which such arrears must be paid. |
| INFRACTIONS OF RULES | |
| 1. | Any executive committee may remonstrate with a member who breaks any rule or by-law. |
| 2. | If any member persistently violates the club rules or by-laws, or if the conduct of any member is, in the opinion of the committee, acting on their own initiative or on the representation in writing of any three members of the club, or of the club captain, injurious to the interest of the club, the committee may by letter, request such member to resign from the club within a time specified in such letter. |
| EXPULSION | |
| 1. | If such member does not resign within the time specified the committee shall convene s special general meeting for the purpose of expelling such member. |
| 2. | The committee may, in any of the cases aforesaid, summon a Special Meeting for this purpose without first asking the member to resign, and shall do so in the form of a requisition by three members as aforesaid, if such member is not asked to resign. |
| 3. | The decision of the meeting shall be conclusive and shall be ascertained by ballot. If two-thirds of the members voting shall vote in favor of expulsion, such member shall cease to be a member of the club. |
| 4. | If such member is not present at the meeting the decision of the meeting shall be conveyed in writing to him by the Honorary Secretary. |
| 5. | No member expelled from the club or who has resigned at the request of the committee shall be eligible for re-election or be introduced as a guest. Also any member shall, upon ceasing to be a member of the club forfeits all rights to any claim upon the club and its property and funds. |
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CLUB YEAR |
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The Club year shall commence on the 1st January and end of the 31st December. |
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COMPLAINTS |
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All complaints shall be made in writing to the Honorary Secretary and such complaints shall be dealt with by the committee. |
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CLUB CAPTAIN |
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| 1. | The club captain shall be elected at the annual general meeting of the club. |
| 2. | The captain shall have the power to take appropriate action as he seems fit against any playing member before or during the course of matches if warranted for misconduct of behavior. If the captain feels that such behavior should be dealt with more severely he should forward a written complaint to the committee within 48 hours of the occurrence. |
| 3. | The captain shall have the right if he wishes to exclude any member from playing in matches during the season. |
| 4. | The captain shall supervise the preparation of the wicket and ground for matches and will have the full authority to designate members to complete the same before and after matches. |
| 5. | In addition to the captain there shall be a vice-captain who shall act as captain in the absence of the captain and serve on the committee should the captain be absent. |
| SELECTION OF PLAYERS FOR MATCHES | |
| 1. | The selection committee shall consist of the captain, vice-captain and one other member elected at the annual general meeting of the club. |
| 2. | The selectors would be advised by the Honorary Secretary of the club about any member not eligible for selection due to disciplinary action. |
| 3. | The selection committee shall meet at a fixed time and place as decided by its members and select the team for matches. |
| 4. | It is the responsibility of all members to attend practice sessions at which time the team selected will be announced. Any member not present when the announcement is made should contact any member of the selection committee concerning the team selected. |
| 5. | It is the expectation of all members of the selection committee to attend matches and practice sessions on a regular basis. If a selector fails to attend matches and practice sessions without a reasonable excuse the captain shall forward a complaint and such complaint shall be dealt with by the club committee. |
| FAILURE TO PLAY MATCHES AND ATTEND PRACTICE SESSIONS | |
| If a member fails without reasonable excuse to play matches after being selected or to attend practices the captain shall forward a complaint to the committee and the committee in their absolute discretion may discipline him. | |
| MEMBERS ADDRESSES AND PHONE NUMBERS | |
| Every member of the club shall communicate to the Honorary Secretary his address and phone number and also notify the Honorary Secretary of any changes of address, and all notices posted to such address shall be considered as having been duly given three days following the date of posting. | |
| DAMAGE TO CLUB PROPERTY | |
| Members shall be responsible and liable for and shall pay the full cost of repairing or replacing any article, periodicals, papers or other property of the club destroyed, damaged, removed or lost by them or by any persons introduced by them upon being notified to do so by the Honorary Secretary. Should such member neglect to make good such damage or liability within fourteen days after being notified, the committee may proceed against such member or may consider the case as one of willful infringement of the rules and may take such steps as they may deem expedient. | |
| INTERPRETATION OF RULES, ETC | |
| The committee shall be the sole authority for the interpretation of theses rules and by-laws and regulations made there under, and the decision of the committee upon any question of interpretation, or upon any matter affecting the club and not provided for by these rules, or by the by-laws and regulations made there under, shall be final and binding on the members. | |
| ALTERATION OF RULES | |
| 1. | The rules may be added to, repealed or amended by resolution and new rules substituted therefore at any annual or special general meeting, provided that no such resolution shall be deemed to have been passed unless two-thirds of the members voting shall vote in favor thereof. |
| 2. | Alteration of rules or by-laws must be distributed, in writing, to all members for review two (2) weeks prior to the annual or special general meeting. |
| RULES AND BY-LAWS | |
| 1. | These rules and all by-laws made there under shall be given to each existing member and to all new members upon acceptance to the club and any alterations there to shall be similarly distributed. |
| 2. | All by-laws shall come into operation as soon as made and shall, until revoked, be binding on all members as if they were contained in the rules, and ignorance of them may not be pleaded as an excuse for infraction. |
| 3. | All by-laws may be disallowed, revoked or otherwise dealt with at a general meeting. |
| BY-LAWS | |
| 1. | At practice the captain, or in his absence, the vice-captain shall settle the order in which members are to bat, bowl or field. |
| 2. | No indecent language by players or members shall be tolerated. |
| 3. | The captain shall at all time act in such a way so as to command the respect of his players and spectators alike. |
| 4. | Any playing member found under the influence of alcohol at league matches will be penalized by the committee. |
| 5. | Match fee should be paid to the treasurer or designated member before the start of each match. |
| 6. | The name of player/member who does not pay match fee for 2 consecutive matches that he takes part in, shall be submitted to the selection committee. |
| 7. | Any member contravening any of these BY-LAWS shall be disciplined by the Executive-Committee. |