ACADEMIC REGULATIONS

Undergraduate Program

This Academic Regulation is formulated to ensure conformance with and abidance to the standard of academic excellence that is expected of UNITAR undergraduate students.

The undergraduate program of UNITAR is a four (4) year program and each academic year comprises three (3) semesters. UNITAR uses a virtual mode of learning via CD-ROM, online and face-to-face tutorials as well as Internet

 

 

1.  ADMISSION REQUIREMENTS

    UNITAR strongly believes in equal opportunities in admitting students on the basis of merits. Students’ admission into the undergraduate programs would be based on their previous academic records as well as other relevant personal traits.

          1.1 Admission into the Bachelor Degree Program

      The criteria that will be used to admit students into the Bachelor degree program will be any one of the followings:

      1. SPM/SPM(V) level or O-Levels a credit in Matematik, Bahasa Inggeris or Bahasa Melayu, and 3 other subjects.

      2. STPM with a pass in General Paper and either obtain two (2) Principals or one (1) Principal pass and two (2) subsidiary passes.

      3. Certificate from other institutions recognized by UNITAR.

      4. Relevant Diploma from other institutions recognized by UNITAR. (Candidates shall be placed in appropriate semester).

      5. Special Admission

    1. In an effort to increase accessibility of working adults to tertiary education, application from SPM/SPM (V) holders who do not fulfill the minimum requirement but with good English (writing and oral) and at least three years of relevant working experience may be considered for admission into the program.

    2. The respective faculties shall impose additional admission criteria.

    3. The University shall require students without minimum requirement to take up remedial courses.

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 2.  REGISTRATION

    1. Orientation Week for New Students

      New students are required to attend, in person, the Registration Day and participate in the Orientation Week held at the Study Center or designated tutorial center prior to the commencement of the first semester of study.

    2. Program Registration

      New students are required to register into the respective programs of study.

    3. Academic Advising

      Students are required to undergo academic advising prior to registration from tutors and lecturers of the respective faculties at the student faculty centers. Only upon approval from the academic advisors can the student proceed for the registration exercise.

    4. Course Registration

      1. All students shall register and file a schedule of course work at the beginning of every semester with the Academic Affairs Division according to the instructions and procedures established by the University and/or Faculty.

      2. All students must complete their registration at the beginning of each semester.

      3. A student shall not be allowed to register for courses if there are unpaid bills unless approved by the University.

      4. Late registration can only be allowed on exceptional grounds approved by the respective faculties. For returning students, the last day to register is two weeks after the first day of the academic calendar.

                  5.     Minimum Workload

    The workload that a student may register for each semester is between 1 to 18 credit hours.  However, student may register more than 18 credit hours up to a maximum of 24 credit hours with the approval of the Dean.

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3.  ADDING AND DROPPING A COURSE

    1. Individual courses may be added and dropped within a period specified by the University until the sixth week of the semester.

    2. A course may be dropped without a grade or without being noted in the student’s transcript if done within 14 days from the beginning of the semester. Students who drop a course between the third and sixth week of the semester shall be given a grade of ‘W’ for that course.

    3. A student will not be permitted to drop a course after the sixth week of the semester unless approved by the Faculty.

    4. Students who withdraw after the sixth week will not be entitled for a refund.

 

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4.  CREDIT TRANSFER

    1. Candidates applying to UNITAR’s program of study shall be given credit transfers for courses they took in other institution of higher learning recognized by the UNITAR Senate, in the case of Malaysian students, and the government of the countries from which the students studied. To obtain credit transfers, the following conditions must be fulfilled:

      1. The course content must be equivalent to the course offered at UNITAR.

      2. Courses with grade of least ‘B’ shall be given credit transfer.

      3. Courses in the Final Year program of study at UNITAR shall not be subjected to credit transfers.

      4. Candidates must apply to the Faculty for credit transfers within four (4) weeks after the first day of the semester the student register at UNITAR. Application must be made by completing appropriate form together with the said courses syllabus, and certified transcripts.

      5. Courses which have been given credit transfers shall be noted ‘CT’ on the student’s transcript. The credit hours of these courses shall not be included in computing the GPA and CGPA of the student.

 

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5.  COURSE EXEMPTIONS

    A candidate admitted into any undergraduate program with STPM or a certificate or a diploma that is recognized by the Senate as equivalent to STPM may be exempted from taking the courses of the first year of the program, except for the courses made compulsory by the Private Institution of Higher Education Act, 1996 and the Fundamental of Business Communication I and Fundamental of Business Communication II courses.

     

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6.  COURSEWORK REQUIREMENT

    1. Students shall abide by the rules and procedures specified by their course instructors in preparing and submitting coursework.

    2. All assignments required in a specific course must be submitted on time as scheduled by the course instructor.

    3. Students are required to attend at least 75 percent of the total number of scheduled academic meetings (face-to-face and online classes) for each registered course in the semester.

    4. Students who fail to fulfill the attendance requirement without a valid reason may be barred from taking the final examination and deemed to have failed in the course.

 

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7.  GRADING STRUCTURE

    1. The grade for each course is based on the overall performance in the coursework including assignments, quizzes, periodic tests, and participation in academic meetings and tutorials, and a final examination.

    2. The course work shall carry a weight of 60 percent of the total marks for a course including quizzes, projects and assignments while the final examination constitutes the other 40 percent.

    3. Apart from the required pass grade level in a subject, a student is required to obtain at least 25% from the total marks allocated for the final examination to qualify for a pass in each paper.

    4. The award of grades for each course will follow the grading system shown in Table 1 below:

      Table 1

      The Grading System

       

      RANGE MARK

      GRADE

      QUALITY POINT EQUIVALENT

      LEVEL OF

      ACHIEVEMENT
      85 – 100 A

      4.00

      		 Distinction
      80 – 84 A-

      3.67

      		 Distinction
      75 – 79 B+

      3.33

      		 Merit
      70 – 74 B

      3.00

      		 Merit
      65 – 69 B-

      2.67

      		 Merit
      60 – 64 C+

      2.33

      		 Satisfactory
      55 - 59 C

      2.00

      		 Satisfactory
      50 – 54 C-

      1.67

      		 Pass
      45 – 49 D+

      1.33

      		 Pass
      40 – 44 D

      1.00

      		 Pass
      0 – 39 F

      0.00

      		 Fail

       

    1. Transcript Notations without Quality Point Equivalent

      The following transcript notations of course grades will be awarded under special circumstances. These notations may not carry any grade value, and hence will not be included in the computation of Total Quality Point Equivalent earned by a student.

      P/NP Pass/Fail

      W Course Dropped/Withdrawn

      I Incomplete

      AU Audit

      X Absent with Permission from

      Final Examination

      CT Credit Transfer

      EX Exemption

        1. P/NP (Pass/No Pass or Fail)

          Some courses may be taken on a pass/fail option rather than for a letter grade. Depending on their performance in the course, a student shall be given a pass (P) if the course instructor is satisfied that the student has met the minimum course requirement, otherwise a grade of NP (Fail) will be awarded.

        2. I (Incomplete)

          A temporary grade of incomplete (I) may be given in instances of incomplete projects and term papers. The course instructor, upon the approval of the Senate, may assign this grade. In such cases, the student must complete all requirements within the first six (6) weeks of the following semester. If the student fails to do so within the stipulated time, the grade ‘I’ will automatically be converted to an ‘F’.

        3. W (Course Dropped/Withdrawn)

          This grade will be awarded to students who drop a registered course between the third and sixth week of the semester.

        4. AU (Audit)

          A student who audits a course will be awarded ‘AU’ and noted on the student’s transcript.

        5. X (Absent from the Final Examination with Permission)

          This grade is awarded to student who could not take the final examination due to reasons acceptable to the course instructor. The student will be required to take the final examination within three weeks in the following semester.

        6. CT (Credit Transfer)

          Students who are given credit transfers for courses and/or work completed elsewhere will be given a grade of ‘CT’.

        7. EX (Exemption)

    Students who are given exemptions from taking certain required courses will be given a grade of ‘EX’.

     

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8.  THE GRADING SYSTEM AND GRADE POINT AVERAGE

  1. All courses, except for audited courses and those graded on a Pass/Fail basis, shall be taken into account in computing the semester’s Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA).

      2.    Determining the GPA and CGPA

  • To determine the semester’s GPA, the Total Quality Point Equivalent will be divided by the Total Credit Hours of courses registered for that semester. The Total Quality Point Equivalent is the sum of each course’s Quality Point Equivalent multiply by the credit hours of the course. The credit hours of courses that are graded without a Quality Point Equivalent shall not be included in determining the Total Credit Hours.

  • To determine the CGPA, the Overall Total Quality Point Equivalent earned of all courses registered while in the program will be divided by the Total Credit Hours of the courses. The credit hours of courses that are graded without a Quality Point Equivalent shall not be included in the computation. The grade of a course may be excluded in computing the Overall Total Quality Point Equivalent as stipulated in Clause 7.5.

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    9.  REPEAT POLICY

  • A student who fails a course shall be required to repeat the course immediately in the subsequent semester the course is offered.

  • A student who fails a Faculty’s core course (with a grade of ‘F’) is permitted to repeat the course twice.

  • A student who fails an elective course (with a grade of ‘F’) is permitted to repeat the same course or to take another course with the approval of the Faculty.

  • A student who repeats a course that he/she failed previously, the better grade will be used to compute the student’s CGPA. If he/she fails in the same course for the second time or subsequent time, the ‘F’ grade will be used once to compute his/her CGPA.

  • With the approval of the Dean, a student may repeat a course once for the purpose of improving his/her CGPA. The highest grade obtained shall be included in computing the student’s CGPA.

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    10.  ACADEMIC STATUS

      1. Good Standing

        To be able to continue in the subsequent semester, and therefore earns a good standing status, a student must obtain a CGPA of at least 2.00.

      2. Academic Probation

  • A student whose CGPA is below 2.00 in any semester shall be placed under academic probation.

  • Students under Academic Probation may register a maximum of four (4) courses in the subsequent semester.

  • Academic Probation with Admonition

    1. Students who failed to achieve a CGPA of 2.00 for two consecutive semesters shall be placed under Academic Probation with an Admonition.

    2. A student is not allowed to be on Academic Probation or on Academic Probation with Admonition in three (3) consecutive semesters. This means that a student is required to achieve a CGPA of at least 2.00 in the following semester after he or she is being placed under Academic Probation with an Admonition.

    3. Students under Academic Probation or those under Academic Probation with Admonition are encouraged to repeat the courses with low grades to improve his or her CGPA.

  • Dismissal

    1. A student shall be dismissed from the program if his or her CGPA is less than 2.00 for three consecutive semesters.

    2. Students on probation for one semester and had obtained a CGPA of less than 1.00 after the following semester shall be dismissed from the program.

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    11. APPEAL

      1. An appeal to recheck the marks (grade) of a course must be made in writing not later than four (4) weeks after the examination results is released. Any appeal after that may not be considered.

      2. An appeal should state clearly the course code(s) and the course title(s) for which the appeal is being made.

      3. The student shall pay a non-refundable administrative fee of RM100.00 for each course that he or she is appealing against.

      4. Upon receipt of the letter of appeal the Dean may then form a panel of examiners to re-mark the examination answer/script.

      5. The panel members shall consist of Head/Coordinator of the respective area, the course instructor, and at least one other course instructor in similar or related area.

      6. The grade awarded by the panel, after being endorsed by the University’s Senate, shall be conveyed to the student and recorded in the student’s record/transcript.

      7. The decision made by the University’s Senate is considered final and further appeal may not be entertained.

     

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    12. LEAVE OF ABSENCE

      1. A student who has been accepted for enrollment or who has registered in any program of study may request a leave of absence.

      2. The duration of leave of absence permitted in any program of study is one semester. The maximum duration of leave of absence is not more than three (3) consecutive semesters.

      3. In order to be considered for such leave, a student must submit a letter of application to the Deputy President (Academic & Student Affairs), and copied to the Dean of Faculty, stating his reasons for the request, supporting documents (e.g. certified medical certificate, etc.) and the length of leave desired. The University’s Senate shall then decides on the student’s application.

      4. Tuition fees paid for the semester the leave of absence is applied may be refunded based on the remaining weeks in the semester. To get a refund of 75 percent of the fees, the application for leave must be made no later than the first week of the semester. Students who apply for leave of absence between the second week and the sixth week of the semester a refund of 50 percent of the fees may be made. No refunds will be made for application for leave of absence beyond the sixth week of the semester.

      5. A student who defers his or her study in any semester without the University Senate’s approval (leave of absence without approval) is considered an invalid leave of absence. The student shall be given a grade of ‘F’ for all courses that he registers for that semester.

     

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    13.  CHANGE OF PROGRAM OF STUDY

      1. Students in good standing and those on Academic Probation may apply to change their program of study. They must apply in writing to the Deputy President (Academic & Student Affairs) within the first two weeks of the semester.

      2. Students on Academic Probation with Admonition may also apply to change their program of study in writing to the Deputy President (Academic & Student Affairs) by stating their chosen program of study within two week of the semester.

      3. Students who have approved to change their program of study will be given credit transfers subject to Clause 4 : Credit Transfers.

     

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    14.  SAFEKEEPING OF EXAMINATION ANSWER SCRIPTS

      1. Answer scripts for all examinations in courses required for the award of Diploma or Bachelor Degree shall be deposited with the Faculty’s Board of Examiners for safekeeping.

      2. The Faculty’s Board of Examiners shall keep the answer scripts for at least three months after the announcement of the examination results.

      3. All answer scripts shall be destroyed after three months as mentioned in Clause 14.2.

      4. If a student appeals against a result of an examination, the answer script of the said examination shall not be destroyed until the Senate has endorsed the result of the appeal.

      5. The decision made by the University’s Senate is considered final and further appeal may not be entertained.

     

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    15.  MAXIMUM DURATION OF STUDY

      1. The maximum duration of study is 24 semesters.

      2. The maximum duration of study does not include the period for which the student is given an official leave of absence approved by the University Senate.

     

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    16.  GRADUATION REQUIREMENTS

      1. To be eligible for graduation, a student must have completed all requirements stipulated in their program of study.

      2. To be awarded the degree, the student must pass and complete all courses and requirements, and achieve a CGPA of at least 2.00.

      3. Other requirements for graduation shall include all of the following conditions:

        1. A student must maintain and exhibit integrity and competence in their academic work while pursuing their studies at UNITAR.

        2. Students who were found to have breached any provision stipulated in the University’s Act may be subjected to disciplinary action including dismissal from the University.

        3. Earn at least the minimum number of credit hours required by each program of study or the required total credit hours determined by the Faculty for students who earned credit transfers.

        4. Students have registered and passed the co-curriculum course as required by the University;

        5. The student has fulfilled all the requirements of this Academic Regulation.

        6. Paid all monies due to the University.

      4. Students who have fulfilled all the requirements for graduation are required to apply for endorsement by he Faculty.

      5. Students who achieve a CGPA of at least 3.5 may qualify to receive the Dean’s Honor Award in recognition of their academic achievements.

     

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    17.  THE RIGHT TO MAKE DECISION

    The University Senate reserves the right to make any other decisions as it deems fit.

     

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