| GREATER NEW ORLEANS ASSOCIATION OF RECORDS MANAGERS AND ADMINISTRATORS |
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| GNO-ARMA |
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| Copyright � 2002, GNO-ARMA All Rights Reserved |
| "The Association for Information Management Professionals" |
| Minutes from the Board Meeting July 17, 2002 |
| Rob Perry Monica Chauvin Julia Vercher Sue Vogel |
| No information. |
| Nothing new to report. |
| Meeting called to order at 11:00 a.m. |
| Board members present: |
| Treasurer's Report: |
| Membership Report: |
| President's Report: |
| Julia Vercher was given the film "Ready for Anything" to review and report back to the board before it was purchased for the GNO-ARMA library. |
| Billy Tauzin has been asked to speak at the Bosses Luncheon on August 21, 2002. If he is not available, Rob Perry will contact a back-up speaker. |
| Program Report: |
| Gaylane Bonck Pam Couste Melanie Gonzales Charlene Venta |
| Sharon Hembree Barbara Jacob Kathyrn Smith |
| 2002 International Conference: |
| Meeting adjourned at 12:30 p.m. |
| Old Business: |
| Registration: Of the 2,079 hotel rooms that have been reserved for the Conference, 30% have been filled. The Hilton is the host hotel. Julia Vercher has arranged to get badges for the GNO-ARMA members that will be working the Conference. There will be a Publicity Committee meeting Tuesday, July 23, 2002 at noon. The meeting will be held at the Stone Pigman office, 546 Carondelet St. At the last Publicity Committee meeting it was decided to sell GNO-ARMA Cookbooks only. There will also be hourly drawings for various New Orleans type items. ARMA International 2002 Conference Representatives will be in town on Thursday, July 25th to do a final walk through of the conference facilities. On September 21, 2002 volunteers will be at Iron Mountain�s facility in Harahan to stuff conference bags. Cookbook: Sharon Hembree reported that all the supplies for the cookbook have been donated by various vendors therefore there will be no cost to GNO-ARMA. The cookbooks will be sold for $15.00 each. This will cover the cost of any book orders that need to be shipped. Sharon printed one copy of the cookbook and asked for a volunteer to proofread it and get back to her with any changes. Pam Couste will read the cookbook and report to Sharon. |
| Leadership Conference: The Board voted to pay for 3 members to attend the Leadership Conference in Lafayette. 3 members GNO-ARMA paying for: Rob Perry, Pam Couste and Kathryn Smith. 2 members GNO-ARMA not paying for: Monica Chauvin and Sue Vogel. |
| New Business: |
| Chapter of the Year: Rob Perry asked if the Board wanted to submit for COTY. Pam Couste said that it would take a lot of work to organize the information to submit to ARMA International. Julia Vercher said that in order to have the submission considered we would have to have a �big project� to work on. Barbara Jacob asked what qualified as a �big project�. The Board explained that the last time we applied to COTY (and won), we had helped recover and preserve records from a convent that had been damaged by a flood. Rob said that he would organize all the data that was collected during the year for submission to the COTY Committee. The Board approved trying for this award. 2003 Web site of the Year: Monica Chauvin has submitted the application letter for Web Site of the Year. Melissa Ebert confirmed receipt of the application on July 22, 2002. SII (Strategic Information Institute) / SIM (Strategic Information Management): Monica passed a letter to the Board. The letter expressed concerns and viewpoint about this new concept of ARMA International. The Board decided to sign the letter to show their support for the views expressed in it. The signed letter will be sent to ARMA International. Monica will also e-mail a copy of the letter to GNO-ARMA members asking for feedback. All responses will be electronically forwarded to each member of the Board of Directors of ARMA International and the two candidates for president-elect. Committees: Rob Perry said each committee will be asked to meet once a quarter to discuss committee business and report to the board. He handed out a list of GNO-ARMA Committees and their obligations. Program: Gaylane Bonck is the Program Committee Chairman. The Board discussed various topics for upcoming programs. Gaylane will contact possible speakers. Some of the suggestions are as follows: August 2002: Bosses Luncheon, possible speaker Billy Tauzin September 2002: No meeting due to International Conference October 2002: How does HIPPA affect Records? - Healthcare information November 2002: Archives and Records Management - Dr. Charles Nolan December 2002: Christmas Social January 2003: Toxic Mold is Preventable, Mark Richey, Disaster Master February 2003: Cyber Crime and ID Theft, Federal Bureau of Investigation March 2003: DCSS (Digital Consulting Services) RM software. Victoria Jackson possible speaker April 2003: Spring Seminar, Records Management and the World Wide Web May 2003: Disaster (Hurricane) Planning, N.O. Office of Emergency Preparedness June 2003: Installation of Officers Chapter Anniversary Award: GNO-ARMA will be celebrating its 40-year anniversary in 2004. The official charter date for the Greater New Orleans Chapter is May 27, 1964. Rob plans to distribute AL-712 and AL-130 forms to apply for recognition of the milestone. The Board was asked to think of special ways to celebrate this anniversary. Record Retention: Monica Chauvin said ARMA International has a records retention policy for chapter records. Rob Perry asked for a committee to review GNO-ARMA�s retention policy and records. Membership Awards: Tenure Award - Monica advised that there is an award that can be given to veteran members of a chapter. When more information is available, the Board will discuss which members would be eligible to receive this award. Chapter Member of the Year: A name for Chapter Member of the Year must be submitted by August 1, 2002. Miscellaneous: Bosses Luncheon, August 21, 2002, Maison Dupuy. The Board voted to charge $30.00 per person for this meeting. The Board felt that because of the upcoming ARMA International Conference they would not hand out ditty bags. Some members volunteered to donate door prizes. Charlene Venta said she will need to have the treasurer send a check for $347.00 to the Maison Dupuy as a deposit for this meeting. Kathryn Smith was asked to give a speech at the Bosses Luncheon about the benefits of ARMA membership. |