The Prêt a Manger Intranet is available for use only to the internal staff of this organization.  Users can find information that is relevant to the work within their department, other departments and information relating to the running of this organization.  

Any member of staff has the right to publish material on the Intranet subject to the conditions outlined below : 

•  Any member of staff who wishes to publish material on the Intranet should send an email to [email protected].  In the email, the sender should state details of what it is that they want publishing, their name, department, telephone extension number and department.  Also they should included any other possible requirements that they may require.

The Intranet may only be used by the internal staff members of this organization.  
Obscene, indecent, insulting or any other kind of material that seems to be unacceptable or unreasonable cannot and will not be published on the Intranet.

You must remember to consider the opinions and feelings of others in regards to the material that you want publishing on the Intranet.  

Please make sure that any part of your pages do not offend anyone, even unintentionally.

If any unacceptable material is found on the Intranet, then it will be removed right away.  The author of that material will be informed as well be the author's line manager, who will whatever subsequent action has to be taken.

Guiding Principles

Publishing Agreement - Only materials authorized by the organization will be published on the Prêt a Manger.
Protect Privacy - At no time shall any employees personal information (postal mailing address, e-mail address, or phone/fax number) appear on Intranet published materials.
Copyright Laws - Adhere to all copyright laws.

Site Guidelines
· Active Links - The intranet is a very dynamic resource. It is strongly recommended that all links be checked regularly to insure that each link is working correctly.
· Current Files - Only active files that are required for the proper operation of the Intranet Site should be stored on the Intranet Server
· File Size - Due to limited storage space and varying network speeds, it is recommended that file sizes should be kept under 50 Kilobytes. In rare cases where larger file sizes are required, please inform users by making a note on referring documents.
· Default Home - In each directory there should be an "index.htm" file so users will see this default home page if they do not include a file name in their request for information.
· File Names - Limit file names to twenty characters in length until technology upgrades allow longer file names.

Page Guidelines
· Navigational Links - It is suggested that each page contain clear links to the  site's home page and/or higher level pages. There should always be navigational clues to help users find their way around (a "back" button is not always adequate).
· Disclaimer - To affirm that you are striving to maintain the highest standards, each published page shall contain a disclaimer, stating that published content adheres to these guidelines. The disclaimer should contain a link to the online version of the guidelines.

· Contact Information - Out of courtesy to Intranet users, there should be page containing contact information.
· Copyright Notice - There should be a copyright notice which reserves the publisher's right.
· Update Information - The home page should contain the date the site was last updated.

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