2003 Metro West Network For Children in Need of Special Protection Officers
1. Ms. Marilou P. Von Arx, Project Coordinator / Social Worker of Sun For All Children
- Network Chair and Membership Committee Head.
2. Mr. Joeffrey Ocampo, Social Worker of Open Heart Foundation
� Vice Chair and
Program Support Development Committee Head.
3. Ms. Rosalie T. Quilicol, Social Worker of Visayan Forum
�Assistant Secretary and
Information Resource Committee Head.
4. Ms. Lenie Manuel, Social Worker of Saint Paul College
� Treasurer and Resource
Generation and Mobilization Committee Head.
5. Ms. Liza Macabadbad, Social Worker of Asilo-Sagip
� Auditor.
6. Ms. Editha Labrador, Social Worker of TOPS
� Assistant Treasurer.
7. Mr. Roman Von Arx, Advocacy Committee Head
FUNCTIONS
Title:
THE MANILA CLUSTER FOR CHILDREN IN NEED OF SPECIAL PROTECTION, INC.
or MC-CHILDREN IN NEED OF SPECIAL PROTECTION, INC.
Definition:
The MANILA CLUSTER FOR CHILDREN IN NEED OF SPECIAL PROTECTION, INC. is an organized network of GO�s,
NGO�s and PO�s working for the survival, protection, development and participation
of children in especially difficult circumstances.
Functions:
The MANILA CLUSTER FOR CEDC, INC. shall:
1. Coordinate the implementation of the Work and Financial Plan (WFP) set for the year(s).
2. Provide technical inputs to members in relation to better service delivery and to the
creation of a �pool of experts� in the Cluster�s capability building.
3. Recommend policies and implementing guidelines to the National Council of Social
Development (NCSD), UBSP-Manila, UNICEF, and other pertinent GO-NGO networks.
4. Be the venue for sharing of problems and concerns, strategies that are found effective,
and for collective/cooperative undertakings.
5. Advocate for children�s rights and responsibilities, and ensure the enforcement of
existing laws and ordinances for the protection and development of children.
Should violations of children�s rights be committed, the MANILA CLUSTER FOR CEDC, INC., as the
respected networking body, shall reserve the right to investigate reported cases, file
complaints, make appeals/recommendations to higher and mandated appeals/recommendations
to higher and mandated bodies � specifically DSWD, CHR-CRC, the NBI, PNP, BID, DOJ, and
NCSD for NGOS, and provide the necessary sanctions within the Cluster.
6. Maintain adherence to the Cluster�s Vision, Mission and Goals.
7. Encourage a strong spirit of volunteerism, professionalism, and cooperation among its members.
THE CHAIRPERSON
The CHAIRPERSON overseas and coordinates the planning, implementation, monitoring, and
evaluation of all Manila Cluster for CEDC, Inc. programs, projects and activities.
The Chairperson shall:
1. Preside in the regular and special meetings for the cluster.
2. Participate, when necessary, in the conduct of Advocacy sessions, HRD training sessions and
in the activities of the other Cluster Sub-Committees.
3. Represent the Cluster and its various CEDC Concerns in the regular and special meetings of
the National Council of Social Development, the UBSP-Manila, UNICEF, and of the other CEDC networks.
4. Prepare reports and updates on the significant accomplishments of the Cluster to NCSD,
the UBSP-Manila, UNICEF, and of the other children in need of special protection networks as required.
5. Note/edit Minutes of meetings prepared by the Secretary, and all other Cluster official documents.
6. Delegate specific tasks to the Vice-Chairpersons and the other officers of the cluster and
require/request immediate and accurate feedback reports.
7. Conduct agency visits with the other officers to promote/strengthen harmonious and effective
relationships within the Cluster.
8. Provide guidance and direction in critical problem-solving and decision-making in the planning
and evaluation sessions of the Cluster.
9. Be a regular member of NCSD�s standing committees in Advocacy, HRD and Street Education.
10. Be responsible and accountable for all Cluster transactions and Memoranda of Agreement.
11. Be the principal signatory in all bank transactions.
The VICE-CHAIRPERSON � NGO shall:
1. Chair the Sub-committees on Program Development and Direct Services of the Cluster.
2. Prepare for and preside in the Officers Meeting every first Tuesday of the month. The agenda
for regular assembly meeting of the cluster, formulated by the Officers, will be forwarded to the
Cluster Chairperson and the Cluster Secretary who will include said agenda in the communication to all members.
3. Be a regular member in NCSD�s standing committees in Program Development and in the IGP/Resource Generation.
4. Provide the Chairperson, and whenever necessary, the entire Cluster immediate and accurate feedback reports.
5. In the absence of the Chairperson, assume all the duties and responsibilities of the Chairperson.
6. Be one of the 4 signatories in all bank transactions of the Cluster.
The VICE-CHAIRPERSON � GO shall:
1. Be the liaison officer of the Cluster, linking communication lines with all governmental agencies and organizations.
2. Coordinate all governmental participation and partnerships in the Cluster.
3. Attend meetings/activities as requested by the Chairperson, or as elected by the Cluster.
4. Be the Co-Chair for the Sub-Committee on Program Development and Direct Services of the Cluster.
5. Be one of the 4 signatories in all bank transactions of the Cluster.
The SECRETARY shall:
1. Prepare the Minutes of all Cluster meetings.
2. Forward the Minutes to the Chairperson who shall note/edit said MINUTES.
3. Have sufficient copies of the Minutes and necessary hand-outs for all members and distribute these at the meetings.
4. Send all necessary communications for all Cluster meetings and activities.
5. Ensure the accuracy and completeness of all Cluster records.
6. Ensure proper documentation in all Cluster activities.
7. Centralize record keeping/documentation of al Sub-Committee meetings and activities.
8. Access all updated data on children in need of special protection.
The ASSISTANT SECRETARY shall:
1. Initiate accumulation of all pertinent literature on CEDC for the Cluster�s reference.
2. Prepare all necessary forms: Attendance, Membership update
3. In the absence of the Secretary, assume all the duties and responsibilities of the Secretary.
The TREASURER � NGO shall:
1. Act as one of the Four signatories in all bank transactions.
2. Prepare regular/monthly financial reports of the Manila Cluster for CEDC, Inc.
3. Prepare liquidation reports to be submitted to the Chairperson who in turn will submit these reports to the
UBSD-Manila/UNICEF and the other funding bodies.
4. Monitor the cash flow and all bank transactions of the Cluster.
5. Review all accounting policies and disseminate information, as needed, to the members of the Cluster.
6. Reports directly to the Chairperson.
7. Provide on-the-job training to the next Treasurer.
8. Perform all other duties that may be necessary in the furtherance of the objectives of the Cluster in relation to
financial and accounting work.
The ASSISTANT TREASURER � GO shall:
1. Assist the Treasurer in his/her duties and responsibilities as designated by the Chairperson.
2. Supervise the bookkeeper.
3. Validate receipts submitted for liquidation.
4. Review, with the Treasurer, all accounting policies and disseminate information, as needed, to all members
of the Cluster.
5. Perform all other duties that may be necessary in the furtherance of the objectives of the cluster in relation to
financial and accounting work.
The AUDITOR shall:
1. Audit all financial records monthly.
2. Countercheck all receipts submitted for liquidation.
3. Review and certify the monthly financial report of the Treasurer.
4. Provide audit reports to Chairperson/Sub-Com Chairpersons on a regular basis.
Designated by the Treasurer, the BOOKKEEPER shall keep journals/cash books in good order.
MEMBERSHIP CRITERIA
1. All agencies/organizations duly registered at the SEC and licensed to operate by the DSWD (MDSW).
Every member agency is encouraged to be accredited by the City Council as prescribed by the LGC of 1991.
2. All agencies with functional programs and services for streetchildren and the CEDC with kindred
beliefs and V-M-G.
3. Manila based agencies preferably endorsed by NCSD.
4. As partners, all official reps of the six (6) districts of the manila Department of Social Welfare
(MDSW) and its institutions: the MYRC, the RAC and Boystown.
5. All GO�s concerned with CEDC: division of city schools, the barangay bureau, the Manila city health,
the WPD Child and Youth Relations Services (CYRS), BCYW, NHA-USO, DOLE-PIC for child labor, NMYC.
CRITERIA FOR THE SELECTION OF OFFICERS
1. Duly authorized representative of a registered agency.
2. Agency official representative has actively participated in the Manila cluster meetings/activities, for at least
one whole year prior to election.
3. A Filipino citizen.
4. Is committed to serve the Cluster and its members as an officer for at least one year.
5. Preferably with the following skills and qualifications:
5.1 Moral Integrity
5.2 Lively concern for CEDC and their situation
5.3 Strong belief in the cluster and its V-M-G
5.4 Skills in communication and leadership
5.5 Skills in conflict management
5.6 Skills in organizational management and development.
The ADVOCACY Committee
FUNCTIONS
The Advocacy Committee shall:
1. Coordinate with NCSD�s Standing Committee on Advocacy and the other cluster�s advocacy committees for ADVOCACY STRATEGIES address prioritized CEDC issues on a national level.
2. Continue training for the POLICE in especially critical stations, in coordination with DSWD, to improve management of CEDC.
3. Set-up monitoring/evaluation scheme for the POLICE Training with the following indicators:
3.1 Existence of a functional CYRO
3.2 Majority of police trainees able to:
- Coordinate with the social worker assigned to the station in all CEDC concerns.
- Refer to proper institutions/agencies for dispositions of CEDC cases
- Demonstrate acceptance of and loving concern for children.
3.3 Marked decrease in the number of police involved in child abuse.
3.4 Existence of statistics/training documents/ evaluation results.
4. Monitor, with vigilance, violations of children rights within the Cluster.
5. Reactivate/mobilize/strengthen existing structures for advocacy in each of the six (6) districts of Manila
6. Coordinate with the �Mini-Clusters�/MDSW for advocacy concerns.
7. Advocacy for the revival/strengthening/creation of the Local Committee for the Protection of Children in every barangay.
The HRD Committee OBJECTIVE
To build/strengthen capabilities of agency staff, volunteers, COV�s, Houseparents, street educators in the community-based, center-based, and street-based programs for effective and responsive service delivery to street-children/ CEDC, their families and communities.
FUNCTIONS
The HRD Committee shall:
1. Conduct training need assessment of Cluster members in coordination with the Program Dev/DS Committee.
2. Prepare training designs in response to assessed needs. For this purpose, the Com will be in regular consultation with experts and resource persons.
3. Make arrangements for the training as to � venue, board and lodging, supplies and materials.
4. Send out all necessary communications.
5. Implement training as scheduled and planned.
6. Continue to coordinate with the Advocacy and Program Development committee especially in the training of the Police in the management of CEDC, and in the monitoring and evaluation of training.
7. Provide immediate and accurate feedback reports to the Chairperson and the entire Cluster in the regular meeting.
The PROGRAM DEVELOPMENT/ DIRECT SERVICES Committee OBJECTIVE
To ensure accessibility of Cluster programs and services in response to the urgent needs/problems of CEDC.
FUNCTION
The Program Development/Direct Services Committee shall:
1. Conduct an inventory of needs and resources per member agencies.
2. Prioritize needs vis-�-vis resources for effective Cluster response.
3. Recommend responsive and relevant Cluster programs and services for the member agencies.
4. Review and approve project proposals submitted to the Committee.
5. Endorse approved proposals to Chairperson who will in turn submit these for funding.
6. Assist in the monitoring/evaluation of projects/grants endorsed by the Cluster.
7. Provide technical inputs through a referral system.
8. Review program policies and guidelines regularly and provide orientation to member agencies.
9. Coordinate with NCSD�s standing committee on Program Development.
10. Report directly to the Chairperson and provide the cluster immediate and accurate feedback reports.
The MEMBERSHIP COMMITTEE
FUNCTIONS
The Membership Committee shall:
1. Formulate/review membership policies of the Cluster.
2. Screen all applicants to the Cluster per membership criteria and policies.
3. Recommend qualified applicants to the Cluster.
4. Maintain harmonious and functional relationships with both the old and the new members.
5. Review regularly the functions of Cluster officers and members.
6. Present nominees for the Annual Elections.
7. Present/review electoral guidelines for the Annual Elections and serve as the Electoral Committee.
8. Represent the Cluster in the standing committee on membership of NCSD.
